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CREATION OF ENQUIRY AND QUOTATION USING CONDITION
TYPE
Dissertation submitted in partial fulfillment of the requirements for the award of the
Degree of
MASTER OF BUSINESS ADMINISTRATION
Of
BANGALORE UNIVERSITY
By
Debanjan Ganguly
15WJCMD012
Ms. Pallavi Pandey
Assistant Professor
DON BOSCO INSTITUTE OF BIO SCIENCES &
MANAGEMENT STUDIES
Bangalore University
2016–2017
DECLARATION BY THE STUDENT
I hereby declare that “ CREATION OF ENQUIRY AND QUOTATION USING
CONDITION TYPE ” is the result of the project work carried out under the guidance of Ms.
PALLAVI PANDEY in partial fulfilment of the requirement of Master’s Degree in Business
Administration by Bangalore University.
I also declare that this project is the outcome of my own efforts and that it has not been
submitted to any other University or Institute for the award of any other degree or Diploma or
Certificate.
Place: BANGALORE Name of the student: DEBANJAN GANGULY
Date: Register Number: 15WJCMD012
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1. INTRODUCTION TO SAP
ERP or Enterprise Resource Planning is the integrated management of core business
processes, often in real-time and mediated by software and technology. These business
activities can include:
 product planning, purchase
 manufacturing or service delivery
 marketing and sales
 inventory management
 shipping and payment
 finance
SAP is one of the leading ERP’s (i.e. Enterprise Resource Planning) software in the
world and SAP has a very interesting evolution from the basic product to the product used till
date.
SAP stands for - System Applications and Products for Data Processing .
History of SAP -
SAP is a proprietary product of German Company SAP AG. SAP was found by five
ex IBM employees who had been working in IBM enterprise wide software division. The
name of the employees who found the company was as follows:
1.Dietmar Hopp.
2. KlausTschira.
3. Hans-Werner Hector.
4. Hasso Plattner.
5. Claus Wellenreuther.
They initially started the company as private partnership under the German System in the
year 1972. Their first client was a German chemical company where they developed
mainframe programs for payroll and accounting process. As IBM used to store data on punch
cards mechanically they stored it locally and thus they called their software real-time
software. computers.]
Their first commercial product was launched in the year 1973 and were based on the tier
system like one tier system was called SAP R1 and two tier system was called SAP R2 and
three tier system was called SAP R3.
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SAP is basically divided into three layers and they are as follows:
1.Presentation Layer.
2.Application Layer.
3.Database Layer
SAP system started using the 3 tier system where each layer is placed in individual
tier and the approach of distributed and effecting processing is used, thus following the trend
from mainframe computing to client/server architectures.
Figure 1.1: 3-Tier Architecture of SAP System
SAP is known worldwide for its unique innovations that help the customers run their
business with high efficiency. Some of its facts and figures stand as follows:
 More than 263,000 customers in 188 countries.
 More than 68,800 employees in more than 130 countries.
 Annual revenue (IFRS) of €1682 billion.
 Listed under the symbol "SAP" on stock exchanges, including the Frankfurt Exchange and
NYSE.
ISO Certificates
 SAP Development: ISO 9001:2008 certificate
 SAP Active Global Support: ISO 9001:2008 certificate
 SAP Active Global Support: ISO 27001:2005 certificate
SAP partners play an important role in helping organizations to buy, build, implement,
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service, and support the SAP solution that best fits their unique needs. They help
organizations to achieve business goals quickly with better results.
ERP-Enterprise Resource Planning:
Enterprise Resource Planning (ERP) is a software that is built to organizations belonging to
different industrial sectors, regardless of their size and strength. The ERP package is designed
to support and integrate almost every functional area of a business process such as
procurement of goods and services, sale and distribution, finance, accountings, human
resource, manufacturing, production planning, logistics & warehouse management.
SAP is a market leader in providing ERP (Enterprise Resource and Planning) solutions and
services.
Figure 1.2: ERP Structure
Business Process Integration
Every business, regardless of the industry they belong to, require connected systems with
efficient information flow from one business process to another. Business Process Integration
(BPI) plays an important role in overcoming integrating challenges that allows organizations
to connect systems internally and externally.
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2. FUNCTIONAL ANALYSIS OF SAP SD
A) Foundation -
SAP SD (Sales and Distribution) is one of the significant modules of SAP ERP. It is
used to store the customer and product data of an organization. SAP SD helps to manage the
shipping, billing, selling and transportation of products and services of a company. The SAP
Logistics module manages customer relationship starting from raising a quotation to sales
order and billing of the product or service. This module is closely integrated with other
modules like SAP Material Management and PP.
SAP Sales and Distribution is used to study the key function of the SAP ERP System
in order to handle functions like – Inquiry , Quotation , Sales Order , Billing , Delivery ,
PGI(Post Goods Issue) , Shipping and Transportation of products and services in an
organisation. SAP Sales and Distribution module is a part of SAP Logistics module that
manages customer relationship starting from raising a quotation to sales order and billing of
the product or service.
Figure 2.1 : SAP SD basic process foundation
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B) Organisational Unit in SD -
SAP SD - Organizational Structure -
SAP provides many components to complete SAP Sales and Distribution
organizational structure like Sales Areas, Distribution Channels, Divisions, etc. The SAP SD
organization structure majorly consists of two steps −
1) Creation of Organization elements in SAP system, and
2) second is to link each element as per requirement.
On top of this organization structure in the SD module, sales organization is at highest level
and is responsible for distribution of goods and services. SAP recommends to keep the
number of sales organization in an organizational structure to be minimum. This will help in
making the reporting process easy and ideally it should have a single sales organization. The
next level is distribution channel, which tells the medium by which the products and services
are distributed by an organization to its end users. Division in an organizational structure,
which represents a product or service line in a single organization. A sales area is known as
entity, which is required to process an order in a company. It comprises of sales organization,
distribution channel and a division. In SAP SD organizational structure, each sales
organization is assigned
In the first step of an SD organizational structure, sales organization is assigned to a
company code and then is to define a distribution channel and then division to a sales
organization.
Figure 2.2: Organisational Structure
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Figure 2.3 : Organisational Unit Structure in SAP
C) Sales and Distribution Process Flow -
Sales and distribution module is a part of logistics and it handles all the process of
order to delivery, it is fully integrated with the other modules of the SAP System such as MM
and PP.
SD contains many phases such as Inquiry, Quotation, Sales Order, Sales Returns, Credit
Management, pricing, tax determination, and Goods Delivery modules.
Sales and Distribution Process Flow can be described with the help of the QTC Cycle
or the Quote to Cash Cycle. It starts with the process as follows-
1)Inquiry
2)Quotation
3)Sales Orders
4)Delivery
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6)Billing
7)PGI(Post Goods Issue)
8)Account Determination
Figure 2.4: Sales and Distribution Cycle in SAP
Key Components in SAP SD :
The key components in SAP Sales and Distribution module are –
1) Sales Activities
2) Shipping of Material
3) Customer and Vendor Master Data
4) Sales Support
5) Billing related
6) Transportation of products
7) Credit Management
8) Contract Handling and Management
9) Foreign Trade
10) Information System
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The full diagram relating to the SAP SD Process Flow is given below with the aid of the
flowchart -
Figure 2.5 : SAP SD Process Flow with the Tcodes and Tables
D) SD Overview –
Master data - Data that is created centrally and it is valid for all applications. It
remains constant over the time but we need to update it on regular basis. For Example:
Vendor is a type of master data that is used for creating purchase orders or contracts.
Master data is one of the key factors in Sales and Distribution module. There are two
levels of masters in SD.
The first level master includes:
1) Customer Master
2) Material Master
3) Pricing Conditions
While, the second level master is:
4) Output condition
The customer master data contains the information about business transaction and how
transactions are recorded and executed by the system. A Master contains the information
about the customers that an organization uses to do business with them.
This customer master data has 3 key sections:
1) General Data like Title, Name, Address, etc.
2) Company Code Data and
3) Sales Area Data.
To create a customer master data, you need to use an Account group.
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T-Code: XD01/VD01/FD01
Note that if you use –
 XD01 – This Includes sales area in the customer master and data is stored in tables
KNA1, KNB1 and KNVV.
 VD01 – This includes sales area & data, which will be stored in tables KNA1, KNB1
and KNVV and there is no company code data in this.
 FD01 – This is company code level & data is stored in tables KNA1 and KNB1.
SAP SD has four types of Customer Partner Functions as follows:-
Partner Type Customer
o Sold-To-Party
o Ship-To –Party
o Bill-To-Party
o Payer
1) Material Management
Material Management is one of the key modules in SAP ERP System and covers the day
to day business operations related to inventory and procurement. This module is closely
integrated with other modules of R/3 systems like Finance Accounting and Controlling, Sales
and Distribution, Quality Management, Product Planning.
Consider an example of creating a sales order in SAP SD, it involves copying the details of
items from Material Management. Availability check of the item and price details are also
taken from MM, but this can be controlled in the SD module. To create inbound and
outbound delivery of goods for a sales order, shipping details, loading point etc. also comes
from the Material Master. The item that is placed using a Sales order must be extended to the
sales area of an organization to sales order/customer, otherwise it won’t be possible to
transact with this material. This confirms that there is a link between SAP SD and MM
module, when a sales order is created and fulfilled. Similarly, there are many other links
between two modules.
2) Finance and Accounting
SAP FI stands for Financial Accounting and it is one of the important modules of SAP
ERP. It is used to store the financial data of an organization. SAP FI helps to analyze the
financial condition of a company in the market. It can integrate with other SAP modules like
SD, PP, SAP MM, SAP SCM etc.
For SAP FI-MM, use T-code: OBYC
In case of a standard sales order, you create an outbound goods delivery to the customer.This
movement is configured in MM and movement of goods hit some G/L account in FI. This
shows the integration between SAP SD, FI and MM module.SD module is closely integrated
with other SAP modules.
The diagram below depicts the SAP SD Overview very clearly –
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Figure 2.6: SAP SD Overview Scheme
Thus here we can see the different activities of SAP SD like – 1)Presales Activities (Inquiry,
Quotation) , 2)Sales Order Processing , 3)Shipping(Delivery , Transfer Order , Shipments ,
Post Goods Issue) , 4)Billing(Billing Documentation) , 5)Account Dtermination (Accounts
Receivables and Material Stock Accounting). The SAP SD Module is related thus to the PP
and MM modules of SAP.
E) Sales and Distribution Transaction –
Transaction Codes are also known as the Tcodes , that are used to conduct the
consulting processes in SAP . These Tcodes are used by the SAP consultants to conduct the
process consulting functions in SAP.
The different categories of Transaction codes in SAP SD are as follows –
1)Master Data Tcodes-
VK11 - Create Condition
VKOA - Account Determination
VK12 - Change Condition
VOFA - Billing Doc: Document Type
VK13 - Display Condition
VBOF - Rebate: Update Billing Documents
VBN1 - Free goods - Create (SD)
V/LD - Execute pricing report
VBO2 - Change Rebate Agreement
2)Sales Tcodes
VA01 - Create Sales Order
VA02 - Change Sales Order
VA03 - Display Sales Order
VOV8 - Document Type Maintenance
VA05 - List of Sales Orders
VOV7 - Maintain Item Categories
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VA21 - Create Quotation
VA41 - Create Contract
VA00 - Initial Sales Menu
VA11 - Create Inquiry
VA22 - Change Quotation
VOV6 - Maintain Schedule Line Categories
VF05 - List Billing Documents
3)Billing Tcodes-
VF01 - Create Billing Document
VF02 - Change Billing Document
VF04 - Maintain Billing Due List
VF03 - Display Billing Document
VTFL - Delivery to bill copying control
VF11 - Cancel Billing Document
VTFA - Order to bill copying control
VFX3 - List Blocked Billing Documents
VTAA - Order to order copying control
VTLA - Order to delivery copying control
VTAF - Bill. doc. to order copying control
VF06 - Batch billing
VF21 - Create Invoice List
4)General Tcodes-
VA01 - Create Sales Order
VA02 - Change Sales Order
VF01 - Create Billing Document
VK11 - Create Condition
VBKD - Bonus Buy: Condition Types
VF02 - Change Billing Document
VOFM - Configuration for Requisite Formulae
VA03 - Display Sales Order
VF04 - Maintain Billing Due List
VKOA - Account Determination
VOV8 - Document Type Maintenance
VA05 - List of Sales Orders
VF03 - Display Billing Document
5)Basic Functions-
VBKD - Bonus Buy: Condition Types
VOFM - Configuration for Requisite Formulae
VARA - Archiving
OVA8 - Automatic Credit Checks
VKM3 - Sales Documents
CO09 - Availability Overview
VKM1 - Blocked SD Documents
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VORA - Archiving Control for Sales Doc.
VF31 - Output from Billing Documents
OVZ9 - SD Customer Control Availability Check
VKM4 - SD Documents
CO06 - Backorder Processing
VV31 - Create Output : Billing
F) Outline Agreements –
An outline agreement is a long term purchasing agreement with the vendor. It
contains the terms and conditions regarding the material that is to be supplied by the vendor.
These outline agreements are valid up to a certain period of time and cover a certain
predefined quantity or value.
An Outline agreement is of two types, which includes – 1) Contract , and
2) Scheduling Agreement.
1)ContractAgreement
A Contract is basically a long term outline agreement between the vendor and the ordering
party. It is made on predefined material or services to be given over a certain framework of
time.
There are two types of contract −
 Quantity Contract − In this type of contract, the overall value is specified in terms
of total quantity of material to be supplied by vendor.
 Value Contract − In this contract type, the overall value is specified in terms of total
amount to be paid for that material to the vendor.
A Contract is created by following the steps mentioned below −
Path to Create Contract :-
Logistics → Materials Management → Purchasing → Outline Agreement → Contract →
Create.
Creating Quantity Contract
Step-1
1. Enter T-code ME31K in the command field.
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2. Enter Vendor / Agreement Type (MK- Quantity Contract) / Agreement Date.
3. Enter Purchase Organisation / Purchasing Group in organizational data.
Step-2 Enter Validity End date of contract in header data screen.
Step-3
 Enter Material ,Target quantity (A quantity for which quantity contract being created) and
net price
 Click On Save Button.
2)SchedulingAgreement
A Scheduling Agreement is a long term outline agreement between the vendor and the
ordering party. This is done over a predefined material or service, which are procured on
predetermined dates over an already agreed framework of time. A Scheduling agreement can
be created by the following two steps −
 Creating scheduling agreement
 Maintain scheduling lines for the agreement
Creating a Scheduling Agreement
Path to create a Scheduling Agreement:-
Logistics → Materials Management → Purchasing → Outline Agreement → Scheduling
Agreement → Create → Vendor Known.
Create Scheduling agreement
Step-1
1. Enter T-code ME31 in command field.
2. Enter Vendor / Agreement Type (LP- Scheduling agreement) / Agreement Date.
3. Enter Purchasing Organization / Purchasing group.
Step-2 Enter Validity End Date in header screen.
Step-3 Enter Material / Target Quantity / Net Price / Plant in Item Overview Screen.
Step-4 Enter Exclusion in next screen .
Step-5 Get back previous screen item overview and click on save button. A message appears
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G) Outputs –
Output types are used to represent various forms of output in the SAP System.
Examples of output types in Sales and Distribution processing are order confirmations,
freight lists, and invoices. You use the output type to control how the output should be
transmitted, for example whether an order confirmation should be sent via EDI, or be printed.
In Customizing, you can display the output types available in the SAP System. To display
sales output types, for example, go to Customizing and choose Sales and
Distribution  Basic Functions Output Control  Output Determination Output
Determination Using the Condition Technique Maintain Output Determination for Sales
Documents Maintain Output Types.
Sales order confirmation
1. Maintain output types
(Transaction: V/30 or Sales & Distribution  Basic Functions  Output  Output
determination  Output proposal using the condition technique  Maintain output
determination for sales document  Maintain output types)
2. Assign output determination procedure
(Transaction V/47 or Sales & Distribution  Basic Functions  Output Output
determination  Output proposal using the condition technique Maintain output
determination for sales document  Assign output determination procedure)
3. Maintain output determination procedure
(Transaction V/32 or Sales & Distribution  Basic Functions  Output  Output
determination  Output proposal using the condition technique  Maintain output
determination for sales document  Maintain output determination procedure)
4. Create condition records
(Menu path: Logistics  Sales & Distribution  Master data. Output  Sales
document – Create)
Shipping Output
Similarly the output type was copied from LALE to ZALE and linked to partner QWM000
Based on when a delivery note is created (Transaction V/36).
Invoice Output
Similarly the output type was copied from RD00 to ZD00 and linked to partner QWM000
Based on when a delivery goods issue is posted. (Transaction V/42).
H) Pricing –
SAP SD uses the Condition technique to determine the price of any product.
Condition type is defined as specific features of daily pricing activities in a SAP system.
Using the condition type, you can also put different condition types for each pricing,
discounts on goods, tax and surcharge that occurs in business transactions.
Condition Tables contain the Condition Records . The Access Sequence contains the
Condition Tables and the Condition Type contains the Access Sequence. The Condition Type
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determines the Pricing Procedure. Pricing Procedure is made up of Customer Pricing
Procedure and Document Pricing Procedure.
Condition Records are entered using Tcode - VK11
Steps to create or change an existing condition type in a system :-
You can change or maintain existing condition type in a standard system. You can also create
a new condition types as per business requirements in your organization.
Go to SPRO  IMG  Sales and Distribution  Basic Functions  Pricing  Pricing
Control  Define Condition Types
Figure 2.7 : Condition Types Table used in Pricing Procedure in SAP SD
Access Sequence -
An access sequence is defined for each condition type where a condition record is created.
We can create or maintain access sequence in customizing –
SPRO  IMG  Sales and Distribution  Basic Functions  Pricing  Pricing Control
 Define Access Sequences.
Pricing Types -
In a standard SAP system, price is defined as gross price of a material. Below are the
predefined price types in a system –
1)Material Price
2)Price List Type
3)Customer specific price
By default, the system takes gross price in the automatic pricing for a business transaction. In
a standard SAP system, system takes customer specific price. If no such price exists, system
checks for a valid price list type. If this is also not present in the system, it takes the material
price.
Material Prices
When material price is created, it means – the price for a specific material or pricing for a
specific material type. A combination of sales organization and distribution channel for
which material price is valid.
Price List Types
As per your business requirement in an organization, you can define your own price list.
I) Table Structures –
The different kinds of Sales and Distribution Table Structures lists are as follows-
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Sales Order Tables –
VBAK - sales Document: Header Data SD - Sales
VBAP - sales Document: Item Data SD - Sales
VBFA - sales Document Flow SD - Basic Functions
VBUK - sales Document: Header Status and Administrative Data SD - Basic
Functions
VBKD - sales Document: Business Data SD - Sales
VBEP - sales Document: Schedule Line Data SD - Sales
VBRK - Billing Document: Header Data SD - Billing
VBRP - Billing Document: Item Data SD - Billing
LIPS - SD document: Delivery: Item data Logistics Execution - Shipping
Pricing Tables –
VBKD - Sales Document: Business Data SD - Sales
KONP - Conditions (Item) SD - Conditions
KOND - Conditions (Data) SD - Conditions
KONW - Conditions (1-Dimensional Value Scale) SD - Conditions
KONM - Conditions (1-Dimensional Quantity Scale) SD - Conditions
Item Category Tables –
VBAP - Sales Document: item Data SD - Sales
VBRP - Billing Document: item Data SD - Billing
LIPS - SD document: Delivery: item data Logistics Execution - Shipping
SAP Consulting Process –
Person within the system of workflow roles who analyses the existing business processes,
identifies those that are suitable for SAP Business Workflow and maps them onto a business
process model. The documentation for this role consists of:
● Tutorial: Maintaining the Organizational Structure
Here you will find the tutorial for maintaining an organizational plan. The complete set
of tutorials can be found under SAP Business Workflow -Tutorials.
● Creating Business Process Models
Here you will find vital documentation for process consultants. In particular, you will
find a typical procedure model for this role. The complete documentation on workflow
scenarios can be found in the reference documentation on SAP Business Workflow.
Figure 2.8. SAP Consulting Process Model
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3.CASE ANALYSIS
3.1. Business Problem Statement
Assignment 1:
Let’s assume your company HERO CYCLES (Bengaluru) has got an inquiry for 100 cycles.
Escalate this inquiry up to quotation level. Based on the past performances of your customer
your company HERO CYCLES is giving a discount of 10%. Since the customer is located in
(Hospet) value added tax at 14.5% should be applicable along with freight charges of 1%.
Execute a sales scenario for the above said process up to quotation.
HINTS:
a. Creation of customer master- XD01
b. Creation of material master- MM01
c. Creation of Inquiry- VA11
d. Creation of Quotation- VA21
e. Maintain the above said conditions manually
Problem / Task Identification :
1) A Company Code is to be created initially
2) Define a Company/Organisation Name
3) Create a Distribution Channel
4) Create a Division
5) Creation of Inquiry Statement
6) Creation of Quotation Statement
7) Create the Pricing Procedure
- Create the Condition Types
- Create the Access Sequences
- Create the Condition Tables
- Create the Customer Pricing Procedure
- Create the Document Pricing Procedure
So in this process we have solved this problem by using the above said procedures and
applied the steps in the SAP Software and created a solution for the above problem from the
Inquiry to the Quotation level.
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3.2. Business Problem Solution
3.2.1 Group Solution -
Step -1:
Creating the Inquiry Document for the Project :-
Figure 3.1.1 : Screenshot of Inquiry Document creation output
Enter the values for –
-Sold to Party
-Ship to Party
-Material
-Order Quantity
Figure 3.1.2 : Screenshot of Inquiry Overview Creation
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Final Inquiry Document created with Inquiry Document No. – 10000013
Figure 3.1.3 : Screenshot of Document Number of Inquiry Created
Step -2 :
Creating Quotation Document for the Project
Figure 3.1.4 : Screenshot of Quotation Document Created initial screen
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Creating Quotation with reference from Inquiry Statement
Figure 3.1.5 : Screenshot of Quotation Statement created with reference to Inquiry
Creating the Quotation Overview :
-Sold to Party – 5050
-Ship to Party -5050
-Required Delivery Date -11.01.2017
Figure 3.1.6 : Screenshot of Quotation Overview Creation
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Creating Item Data for Quotation Condition Type Creation
Figure 3.1.7 : Screenshot for Item Data Creation for the Quotation
Condition Types list selected
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Figure 3.1.8 : Screenshot of Condition Types list selected for the Quotation
Creation of Incompletion Log from Edit Menu
Figure 3.1.9 :Screenshot of Incompletion Log Creation Document
Completing Data for the Quotation Statement
Figure 3.1.10 : Screenshot of Completing the Incompletion Log
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Entering the Quotation Validity Date of 31.12.2017
Figure 3.1.11 : Screenshot of Completing the Valid Date for Quotation
Entering the Missing Data of
-Plant -1000
-Shipping Point -1000
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Figure 3.1.12 : Screenshot for Entering the Shipping Point and Plant
Completion status of Quotation Statement
Figure 3.1.13 : Screenshot showing Data Completion
Quotation Number screenshot for Quotation Statement completion
Figure 3.1.14 : Screenshot showing Quotation number
Quotation Number is -20000069
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3.2.2. Individual Solution -
In this Assignment we have created the Inquiry and Quotation document for SAP SD
Module for the said problem with the aid of given fixed configurations like Sales
Organisation-1000 , Distribution Channel-12 and Division-00. The steps are followed in a
sequence to accomplish the task .The steps required to execute this process in general must
consist of following steps :-
1) We have to plan out the process first after comprehending the problem.
2) Next we have to divide the task structure – Here Inquiry and Quotation
3) Next we have to design the Process Flowchart and build the Process Flow model
4) Now we have to implement these steps meticulously to solve the assignment.
A)Inquiry Creation Process Flowchart –
Create Inquiry Document, with :
Sales Org.-1000
Distribution Channel-12
Division- 00
Enter values for -1)Sold to Party , 2)Ship to Party , 3)Material and
4)Order Quantity
Inquiry Document is Created with number -10000013
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B)Quotation Creation Process Flowchart –
Create Quotation Document, with :
Sales Org.-1000
Distribution Channel-12
Division- 00
Create with reference to Inquiry Statement
Create Quotation Overview : - Sold to Party -5050 ,
Ship to Party -5050 , Required Delivery Date-11.01.2017
Create Item Data for Quotation Condition Type
Select the List of Condition Types :
PR00 , RA00 , HD00 for this problem
Creating Incompletion Log from the Edit Menu
Completing Data for the Quotation Statement
Entering the Quotation Validity Date -31.12.2017
Entering the Missing Data : Shipping Point -1000 , Plant -1000
Quotation Document Completed with Quotation Number -
20000069
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Conclusion –
This training on SAP SD has been a good experience for us . We came to know
different concepts of SAP ERP and also the different practical sessions taught us how to work
in the SAP systems and we also solved a business consulting problem in a group. We are very
grateful to BU and Conaissance to give us this practical learning session in MBA third
semester under the Bangalore University. This training will help us to compete with other
students of MBA in different universities in our country and stand out to be very good
students in MBA in the country. It has given us a global cutting edge competition in the
market and has made us globally competent .
SAP-SD
DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES
28
4.ANNEXURE
4.1.Bibliography –
Websites –
1. SAP SD Introduction – Key components in SAP SD , SAP SD Organisation Structure ,
Materials Management and Financial Accounting , Tcodes and Document Flow.
https://www.tutorialspoint.com/sap_sd/sap_sd_introduction.htm
2. SAP SD Sales order Types -
https://www.tutorialspoint.com/sap_sd/sap_sd_sales_order_types.htm
3. SAP SD Pricing and Condition Types -
https://www.tutorialspoint.com/sap_sd/sap_sd_pricing.htm
4. SAP SD Condition Records and Tables –
https://www.tutorialspoint.com/sap_sd/sap_sd_condition_record_table.htm
5. SAP SD Outline Agreements –
https://www.tutorialspoint.com/sap_sd/sap_sd_outline_agreements.htm
PDF Files of Connaissance –
1. SD Process Flow – Sales & Distribution Process Flow
2. SD FI & SD MM Integration - 17.09.2016

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SAP SD Dissertation

  • 1. CREATION OF ENQUIRY AND QUOTATION USING CONDITION TYPE Dissertation submitted in partial fulfillment of the requirements for the award of the Degree of MASTER OF BUSINESS ADMINISTRATION Of BANGALORE UNIVERSITY By Debanjan Ganguly 15WJCMD012 Ms. Pallavi Pandey Assistant Professor DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES Bangalore University 2016–2017
  • 2. DECLARATION BY THE STUDENT I hereby declare that “ CREATION OF ENQUIRY AND QUOTATION USING CONDITION TYPE ” is the result of the project work carried out under the guidance of Ms. PALLAVI PANDEY in partial fulfilment of the requirement of Master’s Degree in Business Administration by Bangalore University. I also declare that this project is the outcome of my own efforts and that it has not been submitted to any other University or Institute for the award of any other degree or Diploma or Certificate. Place: BANGALORE Name of the student: DEBANJAN GANGULY Date: Register Number: 15WJCMD012
  • 3. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 1 1. INTRODUCTION TO SAP ERP or Enterprise Resource Planning is the integrated management of core business processes, often in real-time and mediated by software and technology. These business activities can include:  product planning, purchase  manufacturing or service delivery  marketing and sales  inventory management  shipping and payment  finance SAP is one of the leading ERP’s (i.e. Enterprise Resource Planning) software in the world and SAP has a very interesting evolution from the basic product to the product used till date. SAP stands for - System Applications and Products for Data Processing . History of SAP - SAP is a proprietary product of German Company SAP AG. SAP was found by five ex IBM employees who had been working in IBM enterprise wide software division. The name of the employees who found the company was as follows: 1.Dietmar Hopp. 2. KlausTschira. 3. Hans-Werner Hector. 4. Hasso Plattner. 5. Claus Wellenreuther. They initially started the company as private partnership under the German System in the year 1972. Their first client was a German chemical company where they developed mainframe programs for payroll and accounting process. As IBM used to store data on punch cards mechanically they stored it locally and thus they called their software real-time software. computers.] Their first commercial product was launched in the year 1973 and were based on the tier system like one tier system was called SAP R1 and two tier system was called SAP R2 and three tier system was called SAP R3.
  • 4. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 2 SAP is basically divided into three layers and they are as follows: 1.Presentation Layer. 2.Application Layer. 3.Database Layer SAP system started using the 3 tier system where each layer is placed in individual tier and the approach of distributed and effecting processing is used, thus following the trend from mainframe computing to client/server architectures. Figure 1.1: 3-Tier Architecture of SAP System SAP is known worldwide for its unique innovations that help the customers run their business with high efficiency. Some of its facts and figures stand as follows:  More than 263,000 customers in 188 countries.  More than 68,800 employees in more than 130 countries.  Annual revenue (IFRS) of €1682 billion.  Listed under the symbol "SAP" on stock exchanges, including the Frankfurt Exchange and NYSE. ISO Certificates  SAP Development: ISO 9001:2008 certificate  SAP Active Global Support: ISO 9001:2008 certificate  SAP Active Global Support: ISO 27001:2005 certificate SAP partners play an important role in helping organizations to buy, build, implement,
  • 5. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 3 service, and support the SAP solution that best fits their unique needs. They help organizations to achieve business goals quickly with better results. ERP-Enterprise Resource Planning: Enterprise Resource Planning (ERP) is a software that is built to organizations belonging to different industrial sectors, regardless of their size and strength. The ERP package is designed to support and integrate almost every functional area of a business process such as procurement of goods and services, sale and distribution, finance, accountings, human resource, manufacturing, production planning, logistics & warehouse management. SAP is a market leader in providing ERP (Enterprise Resource and Planning) solutions and services. Figure 1.2: ERP Structure Business Process Integration Every business, regardless of the industry they belong to, require connected systems with efficient information flow from one business process to another. Business Process Integration (BPI) plays an important role in overcoming integrating challenges that allows organizations to connect systems internally and externally.
  • 6. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 4 2. FUNCTIONAL ANALYSIS OF SAP SD A) Foundation - SAP SD (Sales and Distribution) is one of the significant modules of SAP ERP. It is used to store the customer and product data of an organization. SAP SD helps to manage the shipping, billing, selling and transportation of products and services of a company. The SAP Logistics module manages customer relationship starting from raising a quotation to sales order and billing of the product or service. This module is closely integrated with other modules like SAP Material Management and PP. SAP Sales and Distribution is used to study the key function of the SAP ERP System in order to handle functions like – Inquiry , Quotation , Sales Order , Billing , Delivery , PGI(Post Goods Issue) , Shipping and Transportation of products and services in an organisation. SAP Sales and Distribution module is a part of SAP Logistics module that manages customer relationship starting from raising a quotation to sales order and billing of the product or service. Figure 2.1 : SAP SD basic process foundation
  • 7. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 5 B) Organisational Unit in SD - SAP SD - Organizational Structure - SAP provides many components to complete SAP Sales and Distribution organizational structure like Sales Areas, Distribution Channels, Divisions, etc. The SAP SD organization structure majorly consists of two steps − 1) Creation of Organization elements in SAP system, and 2) second is to link each element as per requirement. On top of this organization structure in the SD module, sales organization is at highest level and is responsible for distribution of goods and services. SAP recommends to keep the number of sales organization in an organizational structure to be minimum. This will help in making the reporting process easy and ideally it should have a single sales organization. The next level is distribution channel, which tells the medium by which the products and services are distributed by an organization to its end users. Division in an organizational structure, which represents a product or service line in a single organization. A sales area is known as entity, which is required to process an order in a company. It comprises of sales organization, distribution channel and a division. In SAP SD organizational structure, each sales organization is assigned In the first step of an SD organizational structure, sales organization is assigned to a company code and then is to define a distribution channel and then division to a sales organization. Figure 2.2: Organisational Structure
  • 8. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 6 Figure 2.3 : Organisational Unit Structure in SAP C) Sales and Distribution Process Flow - Sales and distribution module is a part of logistics and it handles all the process of order to delivery, it is fully integrated with the other modules of the SAP System such as MM and PP. SD contains many phases such as Inquiry, Quotation, Sales Order, Sales Returns, Credit Management, pricing, tax determination, and Goods Delivery modules. Sales and Distribution Process Flow can be described with the help of the QTC Cycle or the Quote to Cash Cycle. It starts with the process as follows- 1)Inquiry 2)Quotation 3)Sales Orders 4)Delivery
  • 9. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 7 6)Billing 7)PGI(Post Goods Issue) 8)Account Determination Figure 2.4: Sales and Distribution Cycle in SAP Key Components in SAP SD : The key components in SAP Sales and Distribution module are – 1) Sales Activities 2) Shipping of Material 3) Customer and Vendor Master Data 4) Sales Support 5) Billing related 6) Transportation of products 7) Credit Management 8) Contract Handling and Management 9) Foreign Trade 10) Information System
  • 10. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 8 The full diagram relating to the SAP SD Process Flow is given below with the aid of the flowchart - Figure 2.5 : SAP SD Process Flow with the Tcodes and Tables D) SD Overview – Master data - Data that is created centrally and it is valid for all applications. It remains constant over the time but we need to update it on regular basis. For Example: Vendor is a type of master data that is used for creating purchase orders or contracts. Master data is one of the key factors in Sales and Distribution module. There are two levels of masters in SD. The first level master includes: 1) Customer Master 2) Material Master 3) Pricing Conditions While, the second level master is: 4) Output condition The customer master data contains the information about business transaction and how transactions are recorded and executed by the system. A Master contains the information about the customers that an organization uses to do business with them. This customer master data has 3 key sections: 1) General Data like Title, Name, Address, etc. 2) Company Code Data and 3) Sales Area Data. To create a customer master data, you need to use an Account group.
  • 11. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 9 T-Code: XD01/VD01/FD01 Note that if you use –  XD01 – This Includes sales area in the customer master and data is stored in tables KNA1, KNB1 and KNVV.  VD01 – This includes sales area & data, which will be stored in tables KNA1, KNB1 and KNVV and there is no company code data in this.  FD01 – This is company code level & data is stored in tables KNA1 and KNB1. SAP SD has four types of Customer Partner Functions as follows:- Partner Type Customer o Sold-To-Party o Ship-To –Party o Bill-To-Party o Payer 1) Material Management Material Management is one of the key modules in SAP ERP System and covers the day to day business operations related to inventory and procurement. This module is closely integrated with other modules of R/3 systems like Finance Accounting and Controlling, Sales and Distribution, Quality Management, Product Planning. Consider an example of creating a sales order in SAP SD, it involves copying the details of items from Material Management. Availability check of the item and price details are also taken from MM, but this can be controlled in the SD module. To create inbound and outbound delivery of goods for a sales order, shipping details, loading point etc. also comes from the Material Master. The item that is placed using a Sales order must be extended to the sales area of an organization to sales order/customer, otherwise it won’t be possible to transact with this material. This confirms that there is a link between SAP SD and MM module, when a sales order is created and fulfilled. Similarly, there are many other links between two modules. 2) Finance and Accounting SAP FI stands for Financial Accounting and it is one of the important modules of SAP ERP. It is used to store the financial data of an organization. SAP FI helps to analyze the financial condition of a company in the market. It can integrate with other SAP modules like SD, PP, SAP MM, SAP SCM etc. For SAP FI-MM, use T-code: OBYC In case of a standard sales order, you create an outbound goods delivery to the customer.This movement is configured in MM and movement of goods hit some G/L account in FI. This shows the integration between SAP SD, FI and MM module.SD module is closely integrated with other SAP modules. The diagram below depicts the SAP SD Overview very clearly –
  • 12. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 10 Figure 2.6: SAP SD Overview Scheme Thus here we can see the different activities of SAP SD like – 1)Presales Activities (Inquiry, Quotation) , 2)Sales Order Processing , 3)Shipping(Delivery , Transfer Order , Shipments , Post Goods Issue) , 4)Billing(Billing Documentation) , 5)Account Dtermination (Accounts Receivables and Material Stock Accounting). The SAP SD Module is related thus to the PP and MM modules of SAP. E) Sales and Distribution Transaction – Transaction Codes are also known as the Tcodes , that are used to conduct the consulting processes in SAP . These Tcodes are used by the SAP consultants to conduct the process consulting functions in SAP. The different categories of Transaction codes in SAP SD are as follows – 1)Master Data Tcodes- VK11 - Create Condition VKOA - Account Determination VK12 - Change Condition VOFA - Billing Doc: Document Type VK13 - Display Condition VBOF - Rebate: Update Billing Documents VBN1 - Free goods - Create (SD) V/LD - Execute pricing report VBO2 - Change Rebate Agreement 2)Sales Tcodes VA01 - Create Sales Order VA02 - Change Sales Order VA03 - Display Sales Order VOV8 - Document Type Maintenance VA05 - List of Sales Orders VOV7 - Maintain Item Categories
  • 13. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 11 VA21 - Create Quotation VA41 - Create Contract VA00 - Initial Sales Menu VA11 - Create Inquiry VA22 - Change Quotation VOV6 - Maintain Schedule Line Categories VF05 - List Billing Documents 3)Billing Tcodes- VF01 - Create Billing Document VF02 - Change Billing Document VF04 - Maintain Billing Due List VF03 - Display Billing Document VTFL - Delivery to bill copying control VF11 - Cancel Billing Document VTFA - Order to bill copying control VFX3 - List Blocked Billing Documents VTAA - Order to order copying control VTLA - Order to delivery copying control VTAF - Bill. doc. to order copying control VF06 - Batch billing VF21 - Create Invoice List 4)General Tcodes- VA01 - Create Sales Order VA02 - Change Sales Order VF01 - Create Billing Document VK11 - Create Condition VBKD - Bonus Buy: Condition Types VF02 - Change Billing Document VOFM - Configuration for Requisite Formulae VA03 - Display Sales Order VF04 - Maintain Billing Due List VKOA - Account Determination VOV8 - Document Type Maintenance VA05 - List of Sales Orders VF03 - Display Billing Document 5)Basic Functions- VBKD - Bonus Buy: Condition Types VOFM - Configuration for Requisite Formulae VARA - Archiving OVA8 - Automatic Credit Checks VKM3 - Sales Documents CO09 - Availability Overview VKM1 - Blocked SD Documents
  • 14. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 12 VORA - Archiving Control for Sales Doc. VF31 - Output from Billing Documents OVZ9 - SD Customer Control Availability Check VKM4 - SD Documents CO06 - Backorder Processing VV31 - Create Output : Billing F) Outline Agreements – An outline agreement is a long term purchasing agreement with the vendor. It contains the terms and conditions regarding the material that is to be supplied by the vendor. These outline agreements are valid up to a certain period of time and cover a certain predefined quantity or value. An Outline agreement is of two types, which includes – 1) Contract , and 2) Scheduling Agreement. 1)ContractAgreement A Contract is basically a long term outline agreement between the vendor and the ordering party. It is made on predefined material or services to be given over a certain framework of time. There are two types of contract −  Quantity Contract − In this type of contract, the overall value is specified in terms of total quantity of material to be supplied by vendor.  Value Contract − In this contract type, the overall value is specified in terms of total amount to be paid for that material to the vendor. A Contract is created by following the steps mentioned below − Path to Create Contract :- Logistics → Materials Management → Purchasing → Outline Agreement → Contract → Create. Creating Quantity Contract Step-1 1. Enter T-code ME31K in the command field.
  • 15. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 13 2. Enter Vendor / Agreement Type (MK- Quantity Contract) / Agreement Date. 3. Enter Purchase Organisation / Purchasing Group in organizational data. Step-2 Enter Validity End date of contract in header data screen. Step-3  Enter Material ,Target quantity (A quantity for which quantity contract being created) and net price  Click On Save Button. 2)SchedulingAgreement A Scheduling Agreement is a long term outline agreement between the vendor and the ordering party. This is done over a predefined material or service, which are procured on predetermined dates over an already agreed framework of time. A Scheduling agreement can be created by the following two steps −  Creating scheduling agreement  Maintain scheduling lines for the agreement Creating a Scheduling Agreement Path to create a Scheduling Agreement:- Logistics → Materials Management → Purchasing → Outline Agreement → Scheduling Agreement → Create → Vendor Known. Create Scheduling agreement Step-1 1. Enter T-code ME31 in command field. 2. Enter Vendor / Agreement Type (LP- Scheduling agreement) / Agreement Date. 3. Enter Purchasing Organization / Purchasing group. Step-2 Enter Validity End Date in header screen. Step-3 Enter Material / Target Quantity / Net Price / Plant in Item Overview Screen. Step-4 Enter Exclusion in next screen . Step-5 Get back previous screen item overview and click on save button. A message appears
  • 16. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 14 G) Outputs – Output types are used to represent various forms of output in the SAP System. Examples of output types in Sales and Distribution processing are order confirmations, freight lists, and invoices. You use the output type to control how the output should be transmitted, for example whether an order confirmation should be sent via EDI, or be printed. In Customizing, you can display the output types available in the SAP System. To display sales output types, for example, go to Customizing and choose Sales and Distribution  Basic Functions Output Control  Output Determination Output Determination Using the Condition Technique Maintain Output Determination for Sales Documents Maintain Output Types. Sales order confirmation 1. Maintain output types (Transaction: V/30 or Sales & Distribution  Basic Functions  Output  Output determination  Output proposal using the condition technique  Maintain output determination for sales document  Maintain output types) 2. Assign output determination procedure (Transaction V/47 or Sales & Distribution  Basic Functions  Output Output determination  Output proposal using the condition technique Maintain output determination for sales document  Assign output determination procedure) 3. Maintain output determination procedure (Transaction V/32 or Sales & Distribution  Basic Functions  Output  Output determination  Output proposal using the condition technique  Maintain output determination for sales document  Maintain output determination procedure) 4. Create condition records (Menu path: Logistics  Sales & Distribution  Master data. Output  Sales document – Create) Shipping Output Similarly the output type was copied from LALE to ZALE and linked to partner QWM000 Based on when a delivery note is created (Transaction V/36). Invoice Output Similarly the output type was copied from RD00 to ZD00 and linked to partner QWM000 Based on when a delivery goods issue is posted. (Transaction V/42). H) Pricing – SAP SD uses the Condition technique to determine the price of any product. Condition type is defined as specific features of daily pricing activities in a SAP system. Using the condition type, you can also put different condition types for each pricing, discounts on goods, tax and surcharge that occurs in business transactions. Condition Tables contain the Condition Records . The Access Sequence contains the Condition Tables and the Condition Type contains the Access Sequence. The Condition Type
  • 17. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 15 determines the Pricing Procedure. Pricing Procedure is made up of Customer Pricing Procedure and Document Pricing Procedure. Condition Records are entered using Tcode - VK11 Steps to create or change an existing condition type in a system :- You can change or maintain existing condition type in a standard system. You can also create a new condition types as per business requirements in your organization. Go to SPRO  IMG  Sales and Distribution  Basic Functions  Pricing  Pricing Control  Define Condition Types Figure 2.7 : Condition Types Table used in Pricing Procedure in SAP SD Access Sequence - An access sequence is defined for each condition type where a condition record is created. We can create or maintain access sequence in customizing – SPRO  IMG  Sales and Distribution  Basic Functions  Pricing  Pricing Control  Define Access Sequences. Pricing Types - In a standard SAP system, price is defined as gross price of a material. Below are the predefined price types in a system – 1)Material Price 2)Price List Type 3)Customer specific price By default, the system takes gross price in the automatic pricing for a business transaction. In a standard SAP system, system takes customer specific price. If no such price exists, system checks for a valid price list type. If this is also not present in the system, it takes the material price. Material Prices When material price is created, it means – the price for a specific material or pricing for a specific material type. A combination of sales organization and distribution channel for which material price is valid. Price List Types As per your business requirement in an organization, you can define your own price list. I) Table Structures – The different kinds of Sales and Distribution Table Structures lists are as follows-
  • 18. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 16 Sales Order Tables – VBAK - sales Document: Header Data SD - Sales VBAP - sales Document: Item Data SD - Sales VBFA - sales Document Flow SD - Basic Functions VBUK - sales Document: Header Status and Administrative Data SD - Basic Functions VBKD - sales Document: Business Data SD - Sales VBEP - sales Document: Schedule Line Data SD - Sales VBRK - Billing Document: Header Data SD - Billing VBRP - Billing Document: Item Data SD - Billing LIPS - SD document: Delivery: Item data Logistics Execution - Shipping Pricing Tables – VBKD - Sales Document: Business Data SD - Sales KONP - Conditions (Item) SD - Conditions KOND - Conditions (Data) SD - Conditions KONW - Conditions (1-Dimensional Value Scale) SD - Conditions KONM - Conditions (1-Dimensional Quantity Scale) SD - Conditions Item Category Tables – VBAP - Sales Document: item Data SD - Sales VBRP - Billing Document: item Data SD - Billing LIPS - SD document: Delivery: item data Logistics Execution - Shipping SAP Consulting Process – Person within the system of workflow roles who analyses the existing business processes, identifies those that are suitable for SAP Business Workflow and maps them onto a business process model. The documentation for this role consists of: ● Tutorial: Maintaining the Organizational Structure Here you will find the tutorial for maintaining an organizational plan. The complete set of tutorials can be found under SAP Business Workflow -Tutorials. ● Creating Business Process Models Here you will find vital documentation for process consultants. In particular, you will find a typical procedure model for this role. The complete documentation on workflow scenarios can be found in the reference documentation on SAP Business Workflow. Figure 2.8. SAP Consulting Process Model
  • 19. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 17 3.CASE ANALYSIS 3.1. Business Problem Statement Assignment 1: Let’s assume your company HERO CYCLES (Bengaluru) has got an inquiry for 100 cycles. Escalate this inquiry up to quotation level. Based on the past performances of your customer your company HERO CYCLES is giving a discount of 10%. Since the customer is located in (Hospet) value added tax at 14.5% should be applicable along with freight charges of 1%. Execute a sales scenario for the above said process up to quotation. HINTS: a. Creation of customer master- XD01 b. Creation of material master- MM01 c. Creation of Inquiry- VA11 d. Creation of Quotation- VA21 e. Maintain the above said conditions manually Problem / Task Identification : 1) A Company Code is to be created initially 2) Define a Company/Organisation Name 3) Create a Distribution Channel 4) Create a Division 5) Creation of Inquiry Statement 6) Creation of Quotation Statement 7) Create the Pricing Procedure - Create the Condition Types - Create the Access Sequences - Create the Condition Tables - Create the Customer Pricing Procedure - Create the Document Pricing Procedure So in this process we have solved this problem by using the above said procedures and applied the steps in the SAP Software and created a solution for the above problem from the Inquiry to the Quotation level.
  • 20. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 18 3.2. Business Problem Solution 3.2.1 Group Solution - Step -1: Creating the Inquiry Document for the Project :- Figure 3.1.1 : Screenshot of Inquiry Document creation output Enter the values for – -Sold to Party -Ship to Party -Material -Order Quantity Figure 3.1.2 : Screenshot of Inquiry Overview Creation
  • 21. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 19 Final Inquiry Document created with Inquiry Document No. – 10000013 Figure 3.1.3 : Screenshot of Document Number of Inquiry Created Step -2 : Creating Quotation Document for the Project Figure 3.1.4 : Screenshot of Quotation Document Created initial screen
  • 22. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 20 Creating Quotation with reference from Inquiry Statement Figure 3.1.5 : Screenshot of Quotation Statement created with reference to Inquiry Creating the Quotation Overview : -Sold to Party – 5050 -Ship to Party -5050 -Required Delivery Date -11.01.2017 Figure 3.1.6 : Screenshot of Quotation Overview Creation
  • 23. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 21 Creating Item Data for Quotation Condition Type Creation Figure 3.1.7 : Screenshot for Item Data Creation for the Quotation Condition Types list selected
  • 24. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 22 Figure 3.1.8 : Screenshot of Condition Types list selected for the Quotation Creation of Incompletion Log from Edit Menu Figure 3.1.9 :Screenshot of Incompletion Log Creation Document Completing Data for the Quotation Statement Figure 3.1.10 : Screenshot of Completing the Incompletion Log
  • 25. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 23 Entering the Quotation Validity Date of 31.12.2017 Figure 3.1.11 : Screenshot of Completing the Valid Date for Quotation Entering the Missing Data of -Plant -1000 -Shipping Point -1000
  • 26. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 24 Figure 3.1.12 : Screenshot for Entering the Shipping Point and Plant Completion status of Quotation Statement Figure 3.1.13 : Screenshot showing Data Completion Quotation Number screenshot for Quotation Statement completion Figure 3.1.14 : Screenshot showing Quotation number Quotation Number is -20000069
  • 27. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 25 3.2.2. Individual Solution - In this Assignment we have created the Inquiry and Quotation document for SAP SD Module for the said problem with the aid of given fixed configurations like Sales Organisation-1000 , Distribution Channel-12 and Division-00. The steps are followed in a sequence to accomplish the task .The steps required to execute this process in general must consist of following steps :- 1) We have to plan out the process first after comprehending the problem. 2) Next we have to divide the task structure – Here Inquiry and Quotation 3) Next we have to design the Process Flowchart and build the Process Flow model 4) Now we have to implement these steps meticulously to solve the assignment. A)Inquiry Creation Process Flowchart – Create Inquiry Document, with : Sales Org.-1000 Distribution Channel-12 Division- 00 Enter values for -1)Sold to Party , 2)Ship to Party , 3)Material and 4)Order Quantity Inquiry Document is Created with number -10000013
  • 28. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 26 B)Quotation Creation Process Flowchart – Create Quotation Document, with : Sales Org.-1000 Distribution Channel-12 Division- 00 Create with reference to Inquiry Statement Create Quotation Overview : - Sold to Party -5050 , Ship to Party -5050 , Required Delivery Date-11.01.2017 Create Item Data for Quotation Condition Type Select the List of Condition Types : PR00 , RA00 , HD00 for this problem Creating Incompletion Log from the Edit Menu Completing Data for the Quotation Statement Entering the Quotation Validity Date -31.12.2017 Entering the Missing Data : Shipping Point -1000 , Plant -1000 Quotation Document Completed with Quotation Number - 20000069
  • 29. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 27 Conclusion – This training on SAP SD has been a good experience for us . We came to know different concepts of SAP ERP and also the different practical sessions taught us how to work in the SAP systems and we also solved a business consulting problem in a group. We are very grateful to BU and Conaissance to give us this practical learning session in MBA third semester under the Bangalore University. This training will help us to compete with other students of MBA in different universities in our country and stand out to be very good students in MBA in the country. It has given us a global cutting edge competition in the market and has made us globally competent .
  • 30. SAP-SD DON BOSCO INSTITUTE OF BIO SCIENCES & MANAGEMENT STUDIES 28 4.ANNEXURE 4.1.Bibliography – Websites – 1. SAP SD Introduction – Key components in SAP SD , SAP SD Organisation Structure , Materials Management and Financial Accounting , Tcodes and Document Flow. https://www.tutorialspoint.com/sap_sd/sap_sd_introduction.htm 2. SAP SD Sales order Types - https://www.tutorialspoint.com/sap_sd/sap_sd_sales_order_types.htm 3. SAP SD Pricing and Condition Types - https://www.tutorialspoint.com/sap_sd/sap_sd_pricing.htm 4. SAP SD Condition Records and Tables – https://www.tutorialspoint.com/sap_sd/sap_sd_condition_record_table.htm 5. SAP SD Outline Agreements – https://www.tutorialspoint.com/sap_sd/sap_sd_outline_agreements.htm PDF Files of Connaissance – 1. SD Process Flow – Sales & Distribution Process Flow 2. SD FI & SD MM Integration - 17.09.2016