Business writing review

1. 5-0
What is Business Writing? Review
• Business writing is a type of writing
professional setting.
• It is a purposeful piece of writing that
relevant information to the reader in a
concise, and effective manner.
• It includes client proposals, reports,
and notices.
• Proficiency in business writing is a
effective communication in the

2. 5-1
The
instructional
business
writing type is
directional and
aims to guide
the reader
through the
steps of
completing a
task.
Informational
business
writing pertains
to recording
business
information
accurately and
consistently.
The goal of
persuasive writing
is to impress the
reader and
influence their
decision. It
conveys relevant
information to
convince them that
a specific product,
service, company,
or relationship
offers the best
value.
Day-to-day
communicatio
n at the
workplace
falls under the
transactional
business
writing
category.

3. 5-2
Designing Documents, Slides,
and Screens
To learn how to
 Develop visual literacy.
 Apply design principles to paper
pages, presentation slides, and Web
pages.
 Use computers to create headings,
lists, and other features to make
documents easy to read.

4. 5-3
Designing Documents, Slides,
and Screens
Start by answering these questions:
 How should I design paper pages?
 How should I design presentation
slides?
 How should I design Web pages?

5. 5-4
Designing Documents, Slides,
and Screens
Start by answering these questions:
 How do I know whether my design
works?
 When should I think about design?

6. 5-5
Good Document Design
Saves time and money.
Reduces legal problems.
Builds goodwill.
Looks inviting, friendly, and
easy-to-read.
Enhances your credibility.
Builds an image of you as
professional and
competent.

7. 5-6
To Design Paper Pages
Use white space for separation
and emphasis.
Use headings to group points.
Limit the use of capital letters.
Use no more than two typefaces.
Use justification appropriate to the
audience.

8. 5-7
To Create Effective White Space
To create effective white
space, use
 Headings.
 A mix of paragraph lengths.
 Lists by using
 Tabs or indents to align things
vertically.
 Numbered lists when the number
or sequence of items is exact.
 Bullets when the number and
sequence don’t matter.

9. 5-8
Practice (1 hour)
 Count from 1-5
 Group by number
 Get a piece of A 4 Paper
 Think of writing Cover Letter
 Discuss and write a cover
letter
 Then present about it

10. 5-9
Week 6

11. 5-10
Open Quiz 1 (40min)
Q1. What processes do expert
writers use?
Q2. How is revision different from
editing?
Q3. What three aspects of a
document does thorough revision
cover?

12. 5-11
Open Quiz (40min)
Q1. What processes do expert
writers use? (page 13)
- First draft can be revised
- Write regularly
- Break big jobs in small chucks
- Have clear goals (purpose and audience)
- Have different strategies to choose a writing
- Use rules flexibly
- Edit after first draft finished/ completed

13. 5-12
Open Quiz (40min)
Q2. How is revision different from
editing? (page 16)
- Revision means making changes that will
better satisfy your purpose and your
audience
- Editing means making surface-level change
that make the document grammatically
correct.

14. 5-13
Open Quiz (40min)
Q3. What three aspects of a
document does thorough revision
cover? (page 17)
- Content and Clarity
- Organization and Layout
- Style and Tone

15. 5-14
Module 3 (continue..)
Cover Letter (finish)
Understanding importance
of using bullet/ number
Choice of Margin
Design Presentation Slide

16. 5-15
Notes on Cover Letter
To create further interests on your cover
letter, you should consider the following
criteria:
 Address Sender
 Date of application
 Address Receiver
 Re (Recruitment post)
 Salutation (Greeting )
 Paragraph 1: indicate your interest in sending
your application and why you send it.

17. 5-16
Notes on Cover Letter (cont)
 Paragraph 2: Indicate your education
background and training courses
 Paragraph 3: Indicate your specialties and
experiences (+achievement if any)
 Paragraph 4: Keep your closing with your high
interests
 Closing by
 If you start your salutation by Dear Sir/ Madam, you
should use “Faithfully Yours,”
 If you start your salutation by Dear +Name, you
should use “Sincerely Yours,”
 Then sign under it above your name.

18. 5-17
Choice of Margins
Use justified margins when you
 Can use proportional typefaces.
 Want a more formal look.
 Want to use as few pages as possible.
 Write to skilled readers.
Use ragged margins when you
 Do not have proportional typefaces.
 Want a less formal look.
 Want to revise one page without reprinting all.
 Use very short line lengths.

19. 5-18
To Design Presentation Slides
 Use a big font.
 Use bullet-point phrases.
 Use clear, concise language
and appropriate clip art.
 Make only three to five points
per slide.
 Choose a consistent
template, customizing slides
where necessary.

20. 5-19
To Incorporate Good Design
Follow These Guidelines
 As you plan, think about your
audience.
 As you write, incorporate lists
and headings.
 Get feedback from people who
will be using your document.
 As you revise, check your draft
against the guidelines in this
module.

21. 5-20
Week 8

22. 5-21
Open Quiz 2
Q1: How can we create whitespace in a
document?
Q2: How can we use bullets and number in
a document?
Q3: How can we design a good document
and slide presentation?

23. 5-22
Open Quiz 2
When number or sequence of items is
exact
When number or sequence of items is not
matter/exact.

24. 5-23
Open Quiz 2
A good document:
 Saves time and money.
 Reduces legal problems.
 Builds goodwill.
 Looks inviting, friendly, and easy-to-read.
 Enhances your credibility.
 Builds an image of you as professional and
competent.

25. 5-24
Open Quiz 2
Q3: How can we design a good document
and slide presentation?
A good slide presentation:
 Use a big font.
 Use bullet-point phrases.
 Use clear, concise language and appropriate
clip art/images.
 Make only three to five points per slide.
 Choose a consistent template, customizing
slides where necessary.