A presentation of the process for proposals to alter or introduce units of study in the Faculty of Arts and Social Sciences in 2019

1. The University of Sydney Page 1
Unit Approval System
(UAS)
UoS Proposals for 2019

2. Table of contents
1. What is UAS?
2. How to propose a new unit of study
Starting the proposal
Completing the proposal details
Changing and submitting a saved proposal
What happens next
3. How to propose a change to an existing unit of study
Starting the change proposal
Submitting the change proposal
What happens next
4. Information for Academic Approvers
How to approve, reject, or send back for changes
…as a Chair of Department
…as a Head of School

3. What is the Unit Approval System (UAS)
for?
The system is an online approval process that allows academic
staff to make proposals for new units of study and changes to
existing units of study.
It is designed to facilitate the evaluation of new and changed
units of study through the existing governance structures within
the Faculty. It also acts as a means of collaboration by alerting
departments across the Faculty of new units being proposed and
by making school coordinators aware of and involved in
departmental level changes.
Data collected in the system is used to populate other University
systems such as the student administration systems and Faculty
handbooks.
You can access UAS via this link
https://artsuos.sydney.edu.au/login.jsp and you will be
prompted to log in using your unikey and password.

4. https://artsuos.sydney.edu.au/
The University of
Sydney
Page
4

5. The Dashboard
Once you have
logged in, you will be
taken to the
Dashboard.
The Start Proposal
button is where you
begin with a
proposal.
Items that need your
attention, either to
make changes to or
approve are found
under Assigned to
Me. Click the unit
name to open the
proposal for editing.
Finally, at the bottom
of the screen you’ll
see the Activity
Stream, which
shows updates and
comments made to
proposals.

6. How to propose a new unit of study
To start a
proposal,
click on the
yellow ‘start
proposal’ button
When the form
opens, use the drop
down menu to select
the type of proposal.

7. Please enter a
name for your
UoS, and then
continue to
complete all
fields in the
form.
Helptext has
been provided
for each field.
Please note you
can scroll to the
end of the form
to save you
progress. You
will be able to
retrieve your
proposal later
to complete it.
UoS Code will be
completed by the School
Teaching and
Curriculum Coordinator

8. Please refer to the
helptext for
advice on
prerequisites
required in the
new UG
curriculum.
Assessment tasks
can be added by
clicking on the
yellow button

9. If you select ‘Yes’
here, a pop up box
will be provided so
that you can
describe the details
of the external
consultation.
Please contact your
Teaching and
Curriculum
Coordinator for
Please refer to the
intrant link in the
helptext for further
information on
social inclusion.

10. Once you have
entered all the
required
information,
hit Save
You will then be
presented with a
summary page
If you have
completed the
proposal, click the
yellow “Submit to”
button to commence
or continue the
approval process.
If you wish to make
further changes, you
can click on “Edit”.
If you no longer
wish to proceed with
the proposal at all
click “Cancel
Proposal”.

11. What happens next?
The unit proposal will go through the following approval stages:
Teaching and
Curriculum
Coordinator
School UG or
PG Curriculum
Coordinator
Chair of
Department
Faculty wide
Chairs
Head of
School
Faculty
Committee

12. How to propose a change to an existing unit of
study
Log in to UAS and
click on ‘Start
Proposal’.
When the form
opens, use the drop
down menu to select
the type of proposal.

13. To select the unit of
study you want to make
changes to, begin
typing the unit of study
code.
As you type the unit of
study code a drop down
menu will appear.
Locate and select the
unit you wish to amend.
The existing unit of
study details will appear
in the relevant fields.

14. Each field will
show the existing
details and a space
to enter an
updated version.
You only need to
complete the
fields you want to
change.

15. Once you have
entered all the
required changes,
hit Save.
You will then be
presented with a
summary page
If you have
completed the
proposal, click the
yellow “Submit to”
button to commence
or continue the
approval process.
If you wish to make
further changes, you
can click on “Edit”.
If you no longer
wish to proceed with
the proposal at all
click “Cancel
Proposal”.

16. What happens next?
The unit change proposal will go through the following approval stages:
Teaching and
Curriculum
Coordinator
School UG or PG
Curriculum
Coordinator
Chair of
Department
Faculty Committee

17. Information for Academic Approvers
As the Chair of a Department or Head of a School you will need to review and approve unit
of study proposals as they move through the system. You will be notified via email when
there is a proposal for you to review. A link within the email you take you into the approval
system dashboard. From here you will be able to review any units of study that are
currently assigned to you for action.
Click on the unit of
study name to review
and process.

18. Chair of Department
The Chair of Department will
review both new units and
changes to existing units. As
part of the review of new units,
the Chair will need to add a
Curriculum Rationale.
The Chair of Department will
review new units at two stages –
when the proposal is first
completed and after the Faculty
wide consultation period (if any
comments are made). The Chair
should ensure that the proposer
has adequately addressed any
feedback from the consultation
period.
The Chair of Department can
approve a proposal by clicking
the yellow Submit to button.
Alternatively, you can Send back
to Proposer for changes or
Reject a proposal which will
cancel the proposal and stop the
process.
If you have any queries or
concerns, please consult with

19. Head of School
The Head of School will
only need to review
proposals for new units of
study.
As Head of School you can
click the yellow Submit to
Faculty Committee button
to approve the unit of
study (You can make
comments and changes
before submitting to the
Committee).
Alternatively, you can Send
back to Proposer for
changes or Reject a
proposal which will cancel
the proposal and stop the
process.
If you have any queries or
concerns, please consult
with your School TCC
before taking action.