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T.E.L.L. Session: Creating Your Personal Cloud Storage Network

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T.E.L.L. Session: Creating Your Personal Cloud Storage Network

  1. 1. Creating your Personal Cloud Storage Network 1 ETUG TELL Session – Tues, Dec 9th, 2014
  2. 2. 2 Grant Gregson – Coordinator Teaching and Learning Centre Emily Carr University of Art + Design
  3. 3. Workshop Overview 3 1. Cloud Computing and Education 2.Accessing your Files at a Distance Overview 3.Personal Cloud Examples 1. WD’s “My Cloud” 2. OwnCloud and Bitnami’s open stack OwnCloud 4.Cloud Services Group Discussion
  4. 4. 4 Why I’m Interested in Personal Cloud Storage? why you are interested in Personal Cloud Storage?
  5. 5. Do you use Personal Cloud Services? (Please type in the Whiteboard the cloud service you use.)
  6. 6. Why are cloud services important for educators? 6 (Please type below on the white board.) Why are cloud services important for educators?
  7. 7. Accessing your Files and Folders at a Distance Overview 7 • Cloud Storage Services • NAS or Network Access Servers • VPN or Virtual Private Networks • FTP and Other Server Software
  8. 8. Personal Cloud Examples - “My Cloud” from WD Please go to the Youtube video and watch for 3 minutes.
  9. 9. Personal Cloud Examples - “My Cloud” 9 Capacity: 2TB, 4TB Interface: Gigabit Ethernet, USB 3.0 Compatibility: Windows 8/7/ Vista/XP (SP3) and Mac OS X MSRP: $169-$210 External Design:
  10. 10. 10 Personal Cloud Examples - “My Cloud” The My Cloud's Dashboard Web interface is very well-organized and should be easy to figure out even for a novice user. The My Cloud comes with some desktop software and mobile apps.
  11. 11. 11 Personal Cloud Examples - “MyCloud” With an account with, you can quickly create a mapped network drive to share folders from the My Cloud on a computer as though the two belonged to the same local network.
  12. 12. 12 Personal Cloud Examples - “ownCloud” Open Source and Free
  13. 13. Personal Cloud Examples “Bitnami ownCloud Stack” 13
  14. 14. Break and Reflection
  15. 15. 15 Popular Cloud Services (please add your own) Apple iCloud Microsoft’s OneDrive Google Drive Dropbox Box Other
  16. 16. 16 Popular Cloud Services Cloud Pricing Comparison
  17. 17. 17 Cloud Services Group Discussion Three questions 1. Please identify a cloud service that you currently use. Tell other participants how you use it. 2. How do you currently archive your work? i.e. Naming conventions and formats, folders, backup drives, etc? Would you use a cloud service to archive your work and projects? 3. Would you use a cloud service for teaching or collaborative projects? If so, please explain how?
  18. 18. 18 Links WD’s “MyCloud” OwnCloud and Bitnami ownCloud Stack Popular Cloud Services Apple iCloud - Microsoft OneDrive - Google Drive - Dropbox - Box - Copy - Amazon Cloud Drive - Cloud Pricing Comparisons
  19. 19. 19 Creating your Personal Cloud Storage Network ETUG TELL Session – Tues, Dec 9th, 2014 Thank You Grant Gregson

Editor's Notes

  • I am the Emily Carr University of Art + Design’s Teaching and Learning Centre Coordinator researching and teaching new technologies and pedagogical practices to faculty and staff for use in the classroom, research and online environments. He is the administrator of Emily Carr’s elearning platforms that include Moodle, Blogs and Wikis and video web publishing environments.

    Grant serves on the Curriculum Planning + Review Committee (CPR) and on the Current Design Journal Advisory Board at Emily Carr, on the ETUG Steering Committee (SCETUG) and serves as the university’s UCIPD representative (University, College, and Institute, Professional Development). He enjoys directing ECUPS (Emily Carr University Production Services), a student media team providing visual design, filming, publishing and live webcasting of special events, faculty and artist lectures that take place at Emily Carr.
  • I manage a lot of projects with different file types and versions and require a lot of storage to manage them. I need to share these folders with other members of the education community - faculty, staff and students. I have used such services as ftping to university storage systems, DropBox, Google Docs, Yousendit (now called Hightail), but found I wanted more control over my file management.

    Could Services provide educators with the following benefits.

  • Question for TELL Session Participants
    Back Up - security and safety
    Storage: store almost all types of content and data including music, documents, eBooks, applications, photos, and much more.
    Accessibility: Any data stored in the Cloud can easily be accessed from almost any device including mobile devices such as phones or tablets.
    Collaboration: allows multiple users to work on and edit documents at the same time
  • Connecting to your Files and Folders at a Distance
    • Cloud Storage Services, such as Apple’s iCloud, Microsoft’s OneDrive, Google Drive and Dropbox
    • Dedicated NAS Devices & Routers
    • VPN, or Virtual Private Network
    • FTP Servers and Other Server Software
  • Useage: Storage, File Sharing, Streaming
    ownCloud provides access to your data through a web interface or WebDAV while providing a platform to easily view, sync and share across devices—all under your control. ownCloud’s open architecture is extensible via a simple but powerful API for applications and plugins and works with any storage.

    Access Your Data Store your files, folders, contacts, photo galleries, calendars and more on a server of your choosing. Access them from your mobile device, your desktop, or a web browser. Access your data wherever you are, when you need it.

    Sync Your Data Keep your files, contacts, photo galleries, calendars and more synchronized amongst your devices. One folder, two folders and more – get the most recent version of your files with the desktop and web client or mobile app of your choosing, at any time.

    Share Your Data Share your data with others, and give them access to your latest photo galleries, your calendar, your music, or anything else you want them to see. With or without password or time limit. Share it publicly, or privately. It is your data, do what you want with it.
  • Bitnami ownCloud Stack provides a one-click install solution for ownCloud. Download installers and virtual machines or run your own ownCloud server in the cloud.

    It gives you universal access to all your files, contacts, calendars and bookmarks across all of your devices. Unlike many of the shared repository services out there, with ownCloud, you have your own, private repo. However, just like the public repo companies, with ownCloud you can share your files with friends and co-workers. If you need it, ownCloud even integrates with other storage providers. Best of all, ownCloud is open source and free!

    Bitnami Cloud Images extend stack appliances to run in a cloud computing environment. You can run Bitnami applications on a pay-as-you-go basis, programmatically starting and stopping them. Bitnami Cloud Images are currently available for Amazon EC2, Microsoft Azure, and Google Cloud Platform, with support for additional cloud environments planned for the future. In addition to providing free, ready to deploy Cloud Images, we also offer Bitnami Cloud Hosting, a subscription service that simplifies the process of deploying and managing open source applications to the Amazon EC2 Cloud
  • Reflection on Cloud Services

    Like Dropbox and Google Drive, Microsoft’s OneDrive is a cloud file storage solution that provides you with a special folder on your PC. Files and folders you place into this folder are uploaded to your cloud storage account online and synced to all your PCs. You can run the client on all your PCs to sync files, or you can access the service via your browser or mobile app to download individual files you need.

    Apple’s iCloud, Microsoft’s OneDrive, Google Drive and Dropbox, Box
    Apple iCloud
  • Cloud Pricing Comparison

    Apple iCloud Drive

    Apple iCloud Drive will be available for Mac, iOS, and Windows 8; no word yet if there is a desktop client for Windows 7.

    Free storage: 5GB
    20GB: $0.99 per month (about £0.60, AU$1)
    200GB: $3.99 per month (about £2.40, AU$4.30)
    1TB: Price to be determined

    Google Drive

    You share your storage space between Gmail, Drive, and Google+ Photos accounts, if you use those services.

    Free storage: 15GB
    100GB for $1.99 per month (about £1.20, AU$2.15)
    1TB for $9.99 per month (about £6, AU$10)
    10TB for $99.99 per month (about £60, AU$108)


    Dropbox gives you a discount if you pay per year, and you can earn extra free space from referrals and through promotions from the company.

    Free storage: 2GB
    100GB for $9.99 per month, or $99 per year (about £6 or £60, AU$10 or AU$108)
    200GB for $19.99 per month, or $199 per year (about £12 or £120, AU$21 or AU$215)
    500GB for $49.00 per month, or $499 per year (about £30 or £300, AU$54 or AU$540)
    Unlimited business plan costs $15 per user, per month, with a minimum of 5 users. (about £9, AU$16)

    Microsoft OneDrive

    OneDrive's individual plans are billed annually. The 1TB OneDrive for Business option has a promotional price of $2.50 per user per month until September 2014. After that, it's $5 per user per month.

    Free storage: 15GB
    100GB for $1.99 per month (£1.99, AU$2.11)
    200GB for $3.99 per month (about £2.35, AU$4.24)
    1TB for $2.50 per user, per month (£1.50, AU$2.70)

    Amazon Cloud Drive

    You can no longer download a desktop app for Amazon Cloud Drive; instead, you can upload files to the website or one of the mobile apps.

    Free storage: 5GB
    20GB for $10 per year (around £6, AU$10)
    50GB for $25 per year (around £16, AU$27)
    100GB for $50 per year (around £30, AU$54)
    200GB for $100 per year (around £60, AU$108)
    500GB for $250 per year (around £150, AU$270)
    1000GB (1TB) for $500 per year (around £300, AU$540)


    Box's paid plans are designed for businesses and teams.

    Free storage: 10GB
    100GB for $5 per user, per month (about £3, AU$5.40)
    Unlimited - $15 per user, per month, with a minimum of 3 users. (about £9, AU$16)

    Editors' note, June 23, 2014
  • Cloud Archiving