Inventory music shop management

Bangladesh University of Business & Technology
(BUBT)
Rupnagar, Mirpur-2, Dhaka-1216, Bangladesh
Course Title: Software Development 2
Course Code: CSE 200
Semester: Fall, 2017-2018
Program: B.Sc. Engg. in CSE
Intake: 32nd
Section: 04
Submitted to:
Atanu Shome
Lecturer
Department of CSE
BUBT
Submitted by:
Programmers

Index:
 INTRODUCTION
 Scope of Work------------------------------------------1.1
 Requirements Analysis
 PROPOSED SYSTEM------------------------------- 2.1
 Objective of System------------------------------------2.2
 Design
 Algorithm------------------------------------------------3.1
 Dataflow diagram--------------------------------------3.2
 ER diagram----------------------------------------------3.3
 Documentation---------------------------------4
 Technology------------------------------------------5
 Conclusion-------------------------------------------6
Team name: Programmers
Team members:
1.Name:Arafat Bin Reza
Id:15162103170
Phone:01625420852
Email : arafat.reza28@yahoo.com

Title: Inventory Music Shop Management System
1. INTRODUCTION:
 Inventory Music Shop Management System is a windows
application where users can view various musical instruments
along with their description. The project provides user with a
flexible and attractive GUI and shows him a list of products.
 This project is developed for users to have a brief look at the
instruments. The software displays different kinds of instruments
of different brands so that user can easily get their expected
instrument.
 The main aim of this system is to keep All the records like
purchase, sales, stock through our software.
1.1 SCOPE OF WORK:
 Manage shopping.
 Secure registration and profile management facilities for customer.
 Easy and quick access to particular product and services.
 This system is easy in handle and user friendly.
 Time required for accessing any detail will be very less.
 User can view details of the parts without going anywhere.
 It is convenient for users as this system provides accurate cost and
description of the system.
 User can view different categories of product of different brands at
a single place.
 The system calculates bill instantly and user can pay. Hence the
system saves time, efforts and cost.

2.RequirementsAnalysis:
2.1 PROPOSED SYSTEM:
The “Inventory Music Shop Management System" keeps the all records.
It can keep the information of customer details, order details, product
information, purchasing, and selling, Invoice reports. This system holds
the all information about the product, it takes the records to sailing the
product to the customer as they required.
In the existing system the transactions are done only manually but in
proposed system we have to computerize all the transaction using the
software.
2.2 Objective of System
 Provides the good user interface to ease of use and it also provides
the security to the database.
 The system can view the details of any record.
 To allow only authorized user to access various function and
processed available in the system.
 Locate any instruments Information wanted by the user.
 Reduced clerical work as most of the work done by computer.
 Provide greater speed & reduced time consumption.

Design:
3.1 Algorithm:
Step1. Start
Step:2. Enter Username and password. If they are valid then go to next step
otherwise it takes username and password again.
Step:3. Admin Checks the stock, if it does not available then item is purchased in
purchase process and stockis Updated.
Step:4. If stockis already available then items are sold and stockis updated. Also
bill is generated and is given to the customer.
Step:5. Admin checks the purchased items, if any problem is there then item is
returned and stockis updated.
Step:6. Customer checks the sale items, if it is no proper then item is returned
and stockis updated.
Step:7. Exit

3.2 Dataflow diagram:
Start
Check
Authentication
ID &
Password
Check
Stock
Give Bills
Give payment
Sales
Receive Bills
Receive payment
Purchase
Report
Update Stock
Stop
YES
NO
Stock Available Stock NotAvailable

3.3 ER diagram:
Admin
Idusername
Generate
Manage
Manage
Manage
Add
Instrument
Bill
Bill Id
Instrument Id
Customer Id
Customer
Customer Id
Customer Name
Get
Purchase
Instrument IdInstrument
Name

Documentation:
There are 25 window forms in my software.
MODULES:
o Login
o Administration Management
o Customer Management
o Stock Management
o Instrument Management
o Sells Management
o Bills Management
o Inventory Management

Tables:
Login Table:
Instrument Table:

Process Description
Brief Descriptionof Process
 Welcome form: It is a loading form, loading form loads all other forms and
show user a nice progress animation.
 Login Process:- This process checks the authentication and admin, manager
and user can able to access the application.
 Purchase process:- Supplier gives the information about purchased item.
 StockProcess:- Stockgives the information about which current stockis
available.
 Sales Process:- The customer gives the order for item. The order
information is stored into sales and payment detail is given to the customer.
 Administration management: This process manages the access of the
administrators. One admin controls the whole process. add, delete and
update admins.
 Inventory management: inventory management is the way to maintain a
shops financial statement.

Form 1: Loading form:
this an animation basedwaiting form and that use to make our software more
efficient and fast.
Form 2: Login form:
This process checks the authentication and admin can able to access the
application.
There are 4 buttons and a checkboxin this form.
1. Information button: This button will show 2 message boxthat contains
Information about admin.
2. Close button: This button use to close the software but this button will
open confirm form.
3. Login button: This button will check the authentication.
4. Forgetpasswordbutton: This button will go to verification process.
5. Checkbox:This will hide / show the password.
Form 3: Close form:
This is a confirmation window before close the application.
This form will ask “are you sure you want to exit” and you will have two
option canceland okay.
There are 2 buttons.
1. Okay:This button will close the software.
2. Cancel:This button will hide the confirm button and cancelthe close
command

Form 4: Management:
This is a window to go other window forms to control Management like New,
backdatedand Update musical instrument info.
1. Home button: This button will go to Home form.
open confirm form.
3. Searchbutton: This button will show instrument list.
4. Add button: This button will go to the new instrument form.
5. Delete button: This button will go to backdatedinstrument form.
6. Update button: This button will go to update instrument info form.
7. Sells list button: This button will show selllist.
8. Sell button: This button will go to sales managementform.
9. Inventory button: This button will go to inventory form.
Form 5: Home:
This is a Home form, this is the main form of the software, we cancontrolall
process from this form.
open confirm form.
2. Sell button: This will open sell form.
3. Purchase button: This will open purchase form.
4. Stock button: This will show stock list.
5. Store button: This will show all instruments name and picture list.
6. Customer button: This will go to customerform.
7. Bill button: This will show bill list
8. Totalsell button: This will show total sell in a text box.
9. Period sellbutton: This will show period sell in a text box.
10.Daily sell button: This will show daily sellin a text box.

Form 6: verification form:
open confirm form.
2. Lock button: This button will go to login form.
3. Done button: This button will check the authentication.
4. Clearbutton: This button will clearthe required textboxes.
Form 7: Password:this form shows all administrators password.
open confirm form.
2. lock button: This button will go to login form.
3. Searchtextbox: This textbox uses to searchadmins passwordby their
username.
Form 8: New instrument:
This form use to add new musical instrument.
open confirm form.
2. Previous button: This button will go to previous form.
3. Calculate button: This button will calculate total quantity of the
instrument.
4. Searchbutton: This button will searchinstrument by its name.
5. Add button: This button will add the new instrument.
6. Update button: This button will update the musical instrument info
speciallyquantity.
7. Browse button: This button will browse instrument image.

Form 9: Backdatedinstrument:
This form use to delete backdatedmusical instruments.
open confirm form.
5. Delete button: This button will delete the backdatedinstrument.
Form 10: Update instrument:
This form use to update musical instruments info.
open confirm form.
5. Searchbutton: This button will searchinstrument by its id.
6. Update button: This button will update the musical instruments info.

Form 11: Administration:
This is a window to go other window forms to control administrations like
New, Left and Update administration info.
open confirm form.
3. Searchbutton: This button will show administrator list.
4. Add button: This button will go to the new administrator form.
5. Delete button: This button will go to left administrator form.
6. Update button: This button will go to update administrator info form.
7. Manage instrument: This button will go to Management form.
Form 12: Instruments:
This form shows all of the musical instruments list in the shop.
open confirm form.
3. Searchtextbox: This textbox uses to searchinstrument by their name.
Form 13: Administrators:
This form will show all of the administrators list.
open confirm form.
3. Searchtextbox: This textbox uses to searchadmins passwordby their
username.

Form 14: New Administrator
This form will use to add new administrator.
open confirm form.
4. Add button: This button will add the new administrator.
Form 15: Left administrator:
This form will use to delete left administrator.
open confirm form.
4. Delete button: This button will delete the left administrator.
Form 16: update administrator info:
This form will use to update administrator info.
open confirm form.
4. Update button: This button will update administrator info.
5. Searchbutton: This button will searchadministrator by its id.

Form 17: Customer:
This form will use to add, delete, update customerinfo.
open confirm form.
4. Add button: This button will add the new customer.
5. Delete button: This button will delete the left customer.
6. Update button: This button will update customer’s info.
7. Searchbutton: This button will searchcustomers by its id.
8. Searchtextbox: This textbox uses to searchcustomerby their name.
Form 18: Sale:
This is a sell managementform. This form will use to sell and calculate bill
Of instruments.
open confirm form.
4. Searchbutton: This button will searchcustomers by its id.
5. Searchbutton: This button will searchinstruments by its id.
6. Sell button: This button will add new sell.
7. Bill button: This button will calculate bill and add new sell’s bill.
8. Customer button: This will go to customerform.
9. Bill button: This will show bill list

Form 19: Sell:
This form will show the sell list.
open confirm form.
3. Searchbutton: This button will searchsellby its customerid.
4. Searchbutton: This button will searchsellby its date.
5. Searchtextbox: This textbox uses to searchsellby customername.
Form 20: Sells Management:
This form will use to manage sells like delete and update any sell.
There are 10 buttons and a checkbox.
open confirm form.
3. Searchbutton: This button will searchsellby its id.
4. Searchbutton: This button will searchbill by its id.
5. Delete button: This button will delete sellby its id.
6. Update button: This button will update sellby its id.
7. Delete button: This button will delete bill by its id.
8. Update button: This button will update bill by its id.
10.Checkbox: This checkboxwill change form mode like sales management
and bill management by enable/disable required textbox and buttons.

Form 21: Bills:
This form will use to show bills list for any sell.
open confirm form.
3. Searchbutton: This button will searchbill by its customerid.
4. Searchbutton: This button will searchbill by its date.
5. Searchtextbox: This textbox uses to searchsellby customername.
Form 22: Inventory:
This form will use to entry every transaction, delete, update transactions and
calculate financialstatement of the shop as inventory management.
There are 11 buttons and a checkbox.
open confirm form.
3. Searchbutton: This button will search inventory by its id.
4. Add button: Delete button: This button will delete inventory by its id.
5. Delete button: This button will delete previous transactionby inventory
id.
6. Update button: This button will update previous transactionby
inventory id.
8. Checkbox:This checkboxwill change form mode like inventory and
financial statement by enable/disable required textbox and buttons.
9. Assetbutton: This button will calculate totalassetand show in a
textbox.
10.Liabilities & Owner's Equity button: This button will calculate total
liabilities & owner's Equity and show in a textbox.
11. Netincome: This button will calculate totalliabilities & owner's Equity
and show in a textbox.
12.Inventory: This button will go to inventory form.

Form 23: Inventory:
This form will show all inventory list.
open confirm form.
3. Searchbutton: This button will search inventory by id.
4. Searchbutton: This button will search inventory by its date.
Form 24: Stock:
This form will show all musical instrument in stock with details.
open confirm form.
3. Searchtextbox: This textbox uses to searchmusicalinstrument by its
name.
Form 25: Store:
This form will show all instruments.
open confirm form.
3. Searchtextbox: This textbox uses to searchmusicalinstrument by its
name.
4. SearchCombo box: This combo box uses to searchmusicalinstrument
by its category.

Technology:
Hardware and Software Requirement:
Hardware Requirement: -
RAM 4GB
Required Space200 MB
ProcessorCorei5 & above
Software Requirement: -
Operating System Window 10
Front End Tool. NET Framework 4.5 Microsoft Visual Studio 2017
Back End ToolMicrosoft Sql Server 2012

CONCLUSION:
• The system can generate various reports useful for the
management and as it is quite user friendly it saves time and
reduce the chances of error occurrences. The co-ordination of
various functions can be achieved and miss management does
not take place.
• This system guide lines the user in maintaining proper and
appropriate data, generation of report is easy and fast which can
help the management to take quick decision. Proper security is
maintained and data is protected from an unauthorized user.

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