Power point lesson

POWER POINT LESSON
SUMMARY
By ong’wara lucy

STARTING POWERPOINT
• Click on the start button
• Click on all program.
• Click on Microsoft office
• Click on Microsoft office PowerPoint 2010

• Click on the New Slides Icon in
the slides group of the Home
Tab Ribbon
New slides ; 2ND AND - - -

• Select the favourable design from the samples

ALTERNATIVELY:
•Right- click below the
slide and left - click on
New slide of the menu

TITLE AND CONTENT SLIDES

LAYOUT ICON IN slides GROUP
Used to change a slide to the desired slide format

Power Point Slide Layout Parts

Office button
• Office Button is located in the top
left hand corner of the screen,
which allows you to open, save
and print documents and also
perform other document output
functions such as fax and email
POWER POINT SLIDE LAYOUT PARTS

Ribbon
• A ribbon contains a series of
commands and options that
can be done on a slide during
creation or editing

Ribbon TABS
• They help to open ribbons thematically for
desired purposes.
• Each ribbon of a tab contains a series of
commands and options that can be done on
a slide during creation or editing

SLIDE AND OUTLINE TABS
• SLIDE TAB
• Slide Tab is a default tab that shows
thumbnail images of the slides
allowing one to re-arrange and view
set transitions when working
• OUTLINE TABS
• Outline tabs shows the content of the
slides making it easy to re-arrange the
text and print the summary incase of
need

Slide panel
It’s the visible slide that one can read,
edit or add any content.

Notes panel
• This is where detailed notes
concerning the points on the
slides panel can be put with
other possible references

View buttons
• This is a tab that allows different
appearances of slides in order to
work on or view as desired.
a)Normal view
•This is the common default view on
slides when working

View buttons
b)Slide sorter
•This is a command that
enables one to view all the
slides on the screen in order
to sort or shuffle as
necessary

View buttons
c) Reading view
This enables a user to view presentation not in
full- screen slide show but in a window with
simple controls that make the presentation easy
to review on one’s own computer
It allows for switching to other views incase of
need

View buttons
d)Slide show
•It allows one to view only slide
at a time during presentation
•( It’s not commonly possible to
edit slide content when in the
slide show mode)

Home tab ribbon
HOME TAB ribbon contains a series of
commands and options that can be done
when the home tab is clicked on.
This include functions such as Clipboard,
Slides, Fonts and paragraph (formatting
panel), Drawing and editing

CLIPBOARD GROUP
•It contains four icons namely: -
1)PASTE for short cut press (Ctrl + V)
2)CUT for shortcut press (Ctrl + X)
3)COPY for shortcut press (Ctrl + C)
4)FORMAT PAINTER- Copy
formatting from one place and apply it
to another

1. NEW SLIDE: Left- click the New slide
button, then the new slide will be
added into the slide tab
2. Change the layout of the selected
slide
3. Text box of a slide : It might contain
media buttons that enable the user
to insert videos, music, photos,
images, table, chart, clip art and
smart art
SLIDES GROUP

• It includes the following : -Font face,
Font size, Bullets and Numbering,
Indenting , Bolding, Italicizing,
Underlining, Subscript, Superscript,
Change case, Alignment and Line
spacing .
FONT GROUP

Power point slide layout parts
i.FONT FACE
A.Left- click the down arrow to see all the
fonts in alphabetical order
B.Move the cursor to the font you prefer
and the preview will be shown on the
text
C.Left- click the font you prefer to, and
then it’s successful for you to apply font
to the text
FONT GROUP CONT’D

Power point slide layout parts
ii.FONT SIZE
Method one:
a. Left-click the down-arrow to see
different sizes.
b. Move the cursor to the size you prefer
and the preview will be shown on the
text.
c. Left-click the size you prefer, and then
it’s successful for you to apply font size
to the text
FONT GROUP CONT’D

THE FORMATTING TOOLBAR
Font
face
Font
size
Bullets
and
numbering
Indenting
Bolding
Italicizing
Underlining
Subscript
Superscript
Change
case
Alignment
Line
spacing
FONT AND PARAGRAPH GROUP CONT’D

B. method two：
a. directly use the buttons next to
the font size box
b. the left one make the size bigger,
the right one make the size smaller
FONT SIZE CONT’D

iii. FONT COLOUR
A. Left-click the down-arrow to see different
colors.
B. Move the cursor to the color you prefer and
the preview will be shown on the text.
C. Left-click the color you prefer to, and then
it’s successful for you to apply font color to the
text.
FONT GROUP CONT’D

Power Point Slide Layout Parts
iv. BOLD FACE, ITALICAL, UNDERLINES AND
STRIKETHROUGH
A. Left-click the features you prefer to,
and it’s successful for you to apply the
feature to the text.
NOTE: These three features can be
applied to the text meanwhile, primarily
dependent on your context
FONT GROUP CONT’D

• v. OTHER USEFUL FEATURES
A. Text Shadow —— Adds a shadow
behind the selected text.
B. Character spacing —— Adjusts the
spacing between characters.
C. Change Case —— Change the
character in UPPERCASE, lowercase
and Title Case
FONT GROUP CONT’D

D. Clear all formatting —— eliminate all
effect you have done on the text.
E. Paragraph group —— containing bullets
types and numbering types.
F. Text direction —— change the orientation
of the text to vertical, stacked, or rotate it to
the desired direction.
FONT GROUP CONT’D

POWER POINT SLIDE LAYOUT
PARTS
G. Align text —— change how text
is aligned within the text box.
H. Convert to SmartArt graphic —
— convert text to a SmartArt
graphic to visually communicate
information
FONT GROUP CONT’D

PARTS
This is active when a text box is available
and selected on a slide panel Drawing
tools format tab will appear to enable
creation of shape styles, Inserting of
shapes, Changing the size of a shape and
formatting the shape
SHAPE AND WORD ART STYLE

PARTS
• Bullets & Numbering
A. To add a list to a text box, click on either
the bulleted list or the numbered list button.
B. To format your list, select the text and
click on the down-arrow beside the list
button to choose a style.
PARAGRAPH GROUP

PARTS
• Align Text
A. Highlight the text in the box,
and left-click the align
left/center/right/justify text to
apply the feature to the text.
PARAGRAPH GROUP CONT’D

INSERT TAB
a) Insert a table
A. Click the in the Tables group.
B. The table grid appears. Move the pointer
around in the grid until the number of rows and
columns you want to use have been selected.
Then, click the mouse button.
C. The table is inserted onto the slide and the
Design and Layout contextual tabs appear on
the Ribbon under Table Tools.
TABLE

INSERT TABLE
JAN FEB MAR APR MAY JUN

DAILY TIME TABLE
TIME SUN MON TUE WED THUR FRI SAT
5:00am W.C./P.H H.C. H.C. H.C. H.C. H.C. R.N.
7:00am
CHURCH
SERVICE
R.N. W.M. H.WK. H.C.
9:00am P.H. P.H. P.H. P.H. P.H. P.H.
11:00am
COMPUTER
LESSONS
COMPUTER
LESSONS
COMPUTER
LESSONS
COMPUTER
LESSONS
COMPUTER
LESSONS
COMPUTER
LESSONS
1:00pm L.H.
3:00pm N.W.
5:00pm P.G.
7:00pm D.P. D.P. D.P. D.P. D.P. D.P. D.P.
9:00pm NEWS NEWS NEWS NEWS W.M. NEWS W.M.
11:00pm B.R. B.R. B.R. B.R. B.R. B.R. B.R.

INSERT TAB
b) Add a text to a table
A. Click the cell you want to add text to.
B. A blinking line appears inside the cell,
indicating that the cell is ready to accept
text.
C. Type your text.
TABLE CONT’D

INSERT TAB
c) Move around in a table
A. Method one: Use your cursor to any arbitrary
cell .
B. Method two: Press[Tab] to move forward one
field or cell, or press [Shift] + [Tab]to move
backward one field or cell.
C. Use the arrow keys on the keyboard.
TABLE CONT’D

INSERT TAB
d) Select a row
A. Put the insertion notation in the
row you want to select and click the
Layout tab on the Ribbon under Table
Tools.
B. Click the Select button in the
Table group and select Select Row
from the menu.
C. The row changes color, indicating
that it is selected.
TABLE CONT’D

INSERT TAB
e) Select a column
A. Position the insertion point anywhere in
the column you want to select and click the
Layout button the Ribbon under Table Tools.
B. Click the Select button in the Table group
and select Select Column from the menu.
C. The column changes color, indicating that
it is selected.
TABLE CONT’D

INSERT TAB
f) Select a single cell
• Point to the bottom-left corner of
the cell, until a tiny black arrow
appears, and then click the mouse
button.
TABLE CONT’D

INSERT TAB
g) Select several cells
A. Click and drag the mouse pointer across
the cells you want to select.
B. Click the first cell you want to select,
press and hold down the[Shift]key, and click
the last cell you want to select.
TABLE CONT’D

INSERT TAB
A. Click anywhere inside the table and click the
Layout tab on the Ribbon under Table Tools.
B. Click the Select button in the Table group and
select Table from the menu.
C. The table is selected.
SELECT THE ENTIRE TABLE

INSERT TAB
i)Delete the contents of a
cell
•Select the cell(s) whose
contents you wish to delete
and press the [Delete] key.
TABLE CONT’D

INSERT TAB
j) Delete a table
If you decide you don’t
want a table after all,
delete it. Select the table
and press the [Delete] key.
TABLE CONT’D

INSERT TAB
A)Adjust column width
. When a column isn’t wide enough to
properly display the information it contains,
adjust the width of the column.
A. Select the column(s) that you wish to
adjust and click the Layout tab on the
Ribbon under Table Tools.
ADJUSTING COLUMN WIDTH AND ROW HEIGHT

INSERT TAB
B. Specify the column width in the Table
Column Width text box in the Cell Size
group.
C. The column is resized.
D. Or you can just drug the column’s
border
ADJUSTING COLUMN WIDTH AND ROW HEIGHT
Adjust column width cont’d

ADJUST A ROW HEIGHT
• You will seldom need to adjust a
row’s height because, unless you
specify otherwise, rows
automatically expand to
accommodate any text that you
enter.

INSERT TAB
• Insert a row
A. Position your insertion point anywhere in
the row above or below where you want to
insert the new row.
B. Click the Layout tab on the Ribbon under
Table Tools and click the Insert Above(Insert
Left)or Insert Below Insert Right button in the
Rows & Columns group.
INSERTING AND DELETING ROWS AND COLUMNS

INSERT TAB
• Delete a row or column
A. Put the insertion notation in the
row you want to select and click
the Layout tab on the Ribbon
under Table Tools.
B. Click the Delete button in the
Rows &Columns group and select
an option from the menu.
C. The row or column is deleted.
INSERTING AND DELETING ROWS AND COLUMNS

INSERT TAB
• Merge cells
A. Select the cells that you want
to merge.
B. Click the Layout tab on the
Ribbon under Table Tools and
click the Merge Cells button in
the Merge group.
C. The selected cells are
merged into a single cell.
MERGING AND SPLITTING CELLS

INSERT TAB
• Split a cell
1) Select the cell that you want to
split.
2) Click the Layout tab on the
Ribbon under Table Tools and click
the Split Cells button in the Merge
group.
MERGING AND SPLITTING CELLS

Split a cell cont’d
3) The Split Cells dialog box
appears.
4) Specify how you want to
split the cell and click OK.
The selected cell is split into
several smaller cells.

INSERT TAB
• Apply a style
A. Click anywhere inside the table
and click the Design tab on the
Ribbon under Table Tools.
B. Select a style from the Table
Styles group.
C. The visual style is applied to the
table.
APPLYING A TABLE STYLE

INSERT TAB
• Remove a style
A. Click anywhere inside the table and
click the Design tab on the Ribbon under
Table Tools.
B. Click the More button in the Table
Styles group and select Clear Table which
is on the button
C. The style is removed.
APPLYING A TABLE STYLE

INSERT TAB
• Inserting
• A. First select the slide where you
would like the image to appear.
• B. Click on the Picture button under
the Illustrations group.
• C. In the Insert Picture dialog find the
folder where you saved your image and
double-click it.
• D. Your image will appear on the slide.
PICTURE

INSERT TAB
• Editing
A. Green circle above the picture
hold on the left button of the mouse and drag it as
you want to.
B. Square within the border move the cursor to the
up and down squares, then the cursor will change
into two-side arrow, and then hold on and drag it to
resize the picture vertically. Likely, the left and right
squares aim at resizing the picture horizontally.
PICTURE

Editing cont’d
C. Circle on the corner of the border: same
operation as the square above mentioned, and
then the picture will be resized and remain the
same width height ratio as the original one.

INSERT TAB
• Format Picture Tab and Menu
A. After you insert an image the Picture
Tools - Format tab will automatically
appear. It will disappear if you click outside
of an image.
To reactivate the tab, just click on the
picture you wish to edit. PowerPoint will
show a preview of all formatting changes
as you roll your mouse over them
PICTURE

INSERT TAB
• Format Picture Tab and Menu
B. You can also use the Format Picture
menu to make many of the adjustments
described below

INSERT TAB
• Adjust Picture setting
A. The Adjust group on the Picture Tools tab
allows you to adjust the brightness and
contrast of your image. You can also use the
recoloring options to change the tint of your
picture.
B. If you find that your PowerPoint
presentation is loading slowly, the Compress
Pictures option may help it run faster.
PICTURE

INSERT TAB
Under Options on this dialog, you can also
choose to compress your images based on
how you intend to deliver your presentation (
through print, on the web or a projector, or
through email.)
C. If you would like to replace your picture,
an easy way to do this is to use the Change
Picture option
PICTURE

INSERT TAB
By using Change Picture, your replacement
image will retain the same size and position
settings as the original.
PICTURE

ADJUST PICTURE SETTING CONT’D
D. If after making adjustments to your
image you find that you would like to
start over, use the Reset Picture option.

INSERT TAB
• Borders and Styles
•With the Picture Styles group
you can add some interesting
effects to your images, including
regular borders and shaped
borders, shadows and
reflections, and 3-D rotation
options.
PICTURE

INSERT TAB
• Borders and Styles
PowerPoint comes with a number of
built-in options, or you can
customize your own using the drop
down Picture Shape, Picture Border,
and Picture Effects menus on the
right.
PICTURE

INSERT TAB
• Cropping and Resizing
A. Here you can specify the height and
the width of the selected image.
B. You can also use the Crop tool to
remove unnecessary parts of your
images. Cropping resizes an image by
hiding horizontal or vertical edges.
PICTURE

INSERT TAB
• Cropping and Resizing
C. To crop an image, click the Crop
button. Special handles will appear
around your image, as seen below.
PICTURE

INSERT TAB
• Arranging
A. To put the image on top of or behind
all other objects, select the image and
then click on Bring to Front or Send to
Back.
PICTURE

Arranging Cont’d
B. If you have more than two
objects to arrange, use the menu
arrows beside the Bring to Front or
Send to Back buttons to bring the
image forward or backwards by
one.

INSERT TAB
•Arranging
C. If you have a lot of objects, click on
Selection Pane to bring up a list of all
the elements on your slide. Using the
options on the pane you can re-order
the objects, hide individual items, and
show or hide everything.
PICTURE

INSERT TAB
• Aligning
A. You can always move objects by
clicking and dragging them, but if you
want to be more exact with your
placement, use the options under the
Align menu.
PICTURE

INSERT TAB
• Aligning
B. PowerPoint also has the ability to rotate
a picture.
Click on Rotate to rotate the picture 90°
right or left, or to flip the image
vertically or horizontally.
PICTURE

INSERT TAB
• Aligning
C. If you would like to specify another
angle for your image, Choose More
Rotation Options under the Rotate
menu to bring up the Size and
Position dialog.
PICTURE

INSERT TAB
• Grouping
•This is used to combine objects into
one so that they can be moved and
edited all at once.
•This button will remain inactive
unless you have multiple objects
selected.
PICTURE

INSERT TAB
• Grouping
A. Click on the first object.
B. Hold down the Shift or Ctrl button on
your keyboard while clicking on any
other items you wish to group together.
C. Click the Group button.
PICTURE

INSERT TAB
• Grouping
D. If you wish to ungroup the
objects, select the combined
object, click on the Group button
and choose Ungroup.
PICTURE

INSERT TAB
• Creating the Shape
A. Left-click the Shapes under the
Illustration Group which contain
several categories of shapes,
including lines, basic shapes, block
arrows, flowchart elements, stars
and banners, and callouts.
SHAPE

INSERT TAB
• Creating the Shape
B. Left-click your desired shape, and
then left-click and drag your cursor to
create the shape on the slide.
C. Once your shape is in place you can
move it around, use the handles to
change the size and rotation, and edit it
as you would any other object.
SHAPE

INSERT TAB
• Adding a text to the shape
A. First click on the shape to select
it.
B. Under the Drawing Tools –
Format tab in the Shapes group
click on Text Box.
SHAPE

INSERT TAB
•Adding a text to the shape
C. Your mouse cursor will change into a text
cursor. Click inside the shape and start typing.
Your text will automatically be aligned to the
center of the image and also moves, rotates,
shrinks and expands when you format the
object.
SHAPE

INSERT TAB
• Drawing Preset Shapes
A. To see PowerPoint's built-in shapes, go
to the Insert tab and under the Illustrations
group click on the Shapes button to see the
list.
B. Click on your desired shape.
DRAWING AND EDIT OBJECT

INSERT TAB
• Drawing Preset Shapes
C. On the slide, click and drag your mouse to
create your shape.
D. Once your shape is in place you can move
it around, use the handles to change the size
and rotation, and edit it as you would any other
object.
DRAWING AND EDIT OBJECT

INSERT TAB
• Drawing Custom Shapes
A. From the Insert tab in the
Illustrations group click on the
Shapes button.
B. Under Lines, the last three (3)
options are Curve, Free form and
Scribble.
DRAWING AND EDIT OBJECT CONT’D

INSERT TAB
• Drawing Custom Shapes cont’d
a) To create a Curve
i. Click and release your mouse button
on the slide to begin the shape.
ii. Drag your mouse to draw. Click to
anchor a point around which your
curve will form.

iii. To finish your drawing, either double-
click to leave it as a line, or link the
curve by clicking the starting point to
create a solid shape.

INSERT TAB
b) To create a Freeform shape
i. Click and release your mouse button
to begin the shape.
ii. To anchor the endpoints of straight
lines, click and release.

iii. To draw curves, click and drag.
iv. To finish your drawing, either
double-click to leave it as a line, or
click the starting point to create a
solid shape.

INSERT TAB
c) To create a Scribble
i. Click and drag your mouse to
draw a Scribble.

ii. Double-click when you are finished
drawing or click the starting point to create
a solid shape.

INSERT TAB
• Adding a text to a shape
A. First click on the shape to select it.
B. Under the Drawing Tools –Format
tab in the Shapes group click on Text
Box.

C. Your mouse cursor will change into a text
cursor. Click inside the shape and start typing.
Your text will automatically be aligned to the
center of the image.
24- POINT STAR CLOUD CALLOUT
5-point
star

INSERT TAB
• Editing Custom Shapes
A. Anchors
a) Double-click on your drawing to
activate the Drawing Tools -Format
tab.
b) In the Insert Shape group, click
on the Edit Shape button and
choose Edit Points.

INSERT TAB
• Editing Custom Shapes
c) Black points will appear around your
shape. You can either click on a point
and drag it to stretch or shrink that
area of your shape, or you can click on
a point and use the line and handles
that appear to alter the curve.

INSERT TAB
B. Shape Styles
a) You can also change the color
and outline of a shape, or add 3D
effects. You can reach these
options either by double-clicking
the shape and using the Drawing
Tools tabor by using the more
condensed Drawing group in the
Home tab.

INSERT TAB
B. Shape Styles
b) The Shape Styles group on the Drawing
Tools tab provides the tools to customize your
shape.
119
Choose a preset style from the Style Gallery,
or create your own by using the Shape Fill and
Shape Outline menus to pick the color of your
shape and border and the Shape Effects menu
to add shadow, bevel, and other 3D effects.

INSERT TAB
B. Shape Styles
c) The Drawing group on the Home tab has
all the options of the Shape Styles group as
well as the Shape gallery and the Arrange
menu. To access the Shape Style gallery
click on the Quick Styles button.

DRAWING CUSTOM SHAPES
Left- click the shapes under the
illustration group which contain several
categories of shapes including lines, basic
shapes, block arrows, flow chart
elements, stars and banners, and callouts

Drawing custom shapes
CUSTOM SHAPES

DRAWING CUSTOM SHAPES cont’d
Left- click your desired shape,
Left- click and drag your cursor to create
the shape on the slide
Once your shape is in place you can move
it around
use the handles to change the size and
rotation, and edit it as you would any
other object

ADDING A TEXT TO THE SHAPE
First click on the shape to select it
Under the Drawing Tools Format tab in
the shapes group click on the Text Box

ADDING A TEXT TO THE SHAPE cont’d
Your mouse cursor will change into a text
cursor. Click inside the shape and start
typing . Your text will automatically be
aligned to the Centre of the image and
also moves, rotates, shrinks and expands
when you format the object

7-POINT
STAR
FLOWCHART: ALTERNATE
PROCESS
CYLINDER

INSERT TAB
1) Inserting ;
– click on the Text Box button.
– Your mouse pointer will change to
an insertion point.
– Left click and drag your cursor
across the screen to choose the
size and location of tour text box.
2) Moving;
– Click on the border and drag your
mouse.
TEXT BOX

INSERT TAB
3)Deleting：
– Click on the border of the
box.
– Once the border Is
highlighted, press the
[Delete] key on your
keyboard.
TEXT BOX CONT’D

INSERT TAB
4) Resizing:
– Hovering your mouse over the circles
or squares around the border of the
box and your cursor will change shape.
– The circles will resize both the width
and the height of the box, the
squares on the top and bottom will
resize the box vertically, and the
squares on the sides will resize it
horizontally.
TEXT BOX CONT’D

INSERT TAB
5) Rotating:
– Left Click on the green
circle above the box
and drag your mouse.
TEXT BOX CONT’D

INSERT TAB
1) Adding Notes
A.Short Note:
– In the Normal View, click on
the Notes Box at the bottom
of your screen and type your
text.
INSERTING NOTES, HEADERS AND FOOTERS

INSERT TAB
1) Adding Notes
B. Longer Note:
– click on the View tab. Under
Presentation Views select the
Notes Page button.
– Type your notes in the space
that appears below your slide
INSERTING NOTES, HEADERS AND FOOTERS

INSERT TAB
2) Inserting Headers and Footers
– Click on the Insert tab
– then on the Header & Footer
button.
– The Date & Time and Slide
Number buttons will bring up the
same dialog box.
INSERTING NOTES, HEADERS AND FOOTERS CONT’D

INSERT TAB
a) Fixed and Automatic Dates：
– PowerPoint provides you the option to
add either a fixed sate and time or a
sate and the time that automatically
update.
b) Slide Number：
– Check this box to show the slide
number.

INSERT TAB
c) Footer：
– Check the Footer box an add text to have text
appear at the bottom of the slide.
d) Apply/ Apply To All：
– To insert your chosen elements into
your slide, select Apply to have the
information appear only on your current
slide, or Apply to All to have it appear
on every slide. Of any of the information
is repeated on the title slide, check the
"Don't show on title slide box to avoid
repeating the information.

INSERT TAB
e) Preview:
– The preview box shows you where on
your slide the information will appear.
f) Notes and Handouts:
– Under this tab, you can choose your
header and footer preference for your
handouts.

INSERT TAB
1) Creating Charts
A. Select the slide where you want
the chart to appear.
B. In the Insert tab, under the
Illustrations group, click on
CHART to open the Insert
WORKING WITH CHART

CREATING CHARTS
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
AUSTINE LILIAN FAITH ALVINE LUCY BENARD
CRE
SCIENCE
MATHS
LANGUAGE

INSERT TAB
1) Creating Charts Cont’d
C. Select the type of chart from the category
list on the left, or simply scroll through the
gallery on the right to view all the available
charts. Once you have made your selection,
click OK.
D. The chart will appear on your slide, and
Excel will open as a split screen with dummy
data already filled in.
WORKING WITH CHART CONT’D

INSERT TAB
1) Creating Charts Cont’d
E. Add your data and labels to the Excel
spreadsheet and the chart will be
automatically updated on your slide.
F. When finished, click the in the upper
right hand corner of Excel to close the
worksheet

KISUMU
MERU
NAIVASHA
0
1
2
3
4
5
6
7
8
KISUMU
NAIROBI
MERU
MOMBASA
NAIVASHA

INSERT TAB
2) Changing to A Different Chart
A. Right-click on the chart you would
like to change and select Change
Series Chart Type... to bring up the
Change Chart Type dialog.
B. Make a selection and press OK.

INSERT TAB
1) Changing Values
A. Click on the chart to select it.
B. The Chart Tools tabs appear,
including separate tabs for Design,
Layout, and Format.
C. In the Design tab under the Data
group click on EDIT DATA. Excel will
open in a split screen with your
chart's data.
UPDATING A CHART

INSERT TAB
1) Changing Values Cont’d
D. Change your data. Your chart will
be updated automatically when you
press [Enter] or click outside of
the cell.
E. When finished, click the in the
upper right hand corner of Excel to
close the worksheet.
UPDATING A CHART CONT’D

WORKING WITH SMARTART
• SmartArt is a way to improve the aesthetic
presentation of information.
• Unlike charts, which plot numerical data,
SmartArt is for graphically representing textual
data ———

• Examples of textual data
are:—
–organization charts
–flow charts
–Venn diagrams
–pyramids, etc.

• The categories of SmartArt are:-
a) List
b) Process
c) Cycle

• The categories of SmartArt are:-
d) Hierarchy
e) Relationship
f) Matrix
g) Pyramid

Inserting SmartArt
•In the Insert tab under the
Illustrations group click on
SMARTART to bring up the
Choose a SmartArt Graphic
dialog.

Inserting SmartArt
Choose a SmartArt from the Graphic dialog
and click OK
If at any point you wish to change to a different SmartArt
graphic, just right-click on the border of the SmartArt
Canvas and choose Change Layout.

Inserting SmartArt
KINGDOM
PHYLUM
CLASS
ORDER
FAMILY
GENUS

THE SMARTART CANVAS
• It is the area that contains any
SmartArt to add in a slide
• It allows user to adjust entire
SmartArt at once
• It works dynamically to ensure that
everything in the SmartArt remains
visible

ADDING THE TEXT: THE TEXT PANE
• The SmartArt text pane makes it easy
to keep track of text on even most
complicated diagrams.
• It keeps the text organized and
allows user to edit text without
altering graphic

ADDING IMAGES
A. To add an image to your SmartArt, click
on the Insert Picture icon. The Insert
Picture dialog opens.
B. Find the image you wish to add on your
computer. Click Insert once you have
selected an image.
C. Your picture appears in the SmartArt
graphic.

ADDING AND REMOVING SHAPES
a) Open the text pane.
b) Place your cursor in an existing text
box . Press Enter to create another
entry, or press Enter and then Tab
to create a subordinate entry.
c) Type your text
A) To add Shapes to your SmartArt:

a) Select the text of the shape in
the text pane.
b) Press[Delete].
B. To remove shapes from your SmartArt

C. To change the order of your shapes
a) Delete the text in the text pane.
b) Add the text to the desired
location in the pane.

CHANGING THE STYLE OF A SMARTART
•The colour scheme and
borders of the SmartArt
is determined by the
theme of the slides.

• The styles can be changed by:
i. Choosing a new style from one of the
Preset styles to have a new theme
ii. Customizing on style from the options
on the SmartArt tools from the Tab by
choosing fill colour borders 3- D effects
and Word Art Styles

Animating SmartArt is the
process of giving the
SmartArt some transition
and visual effects in a power
point presentation.

WAYS OF ANIMATING SMARTART
There are three ways to animate
SmartArt:
a) As One Object-the entire
graphic will be treated as one
image.

b) All at Once-the pieces that
make up the graphic will each
have separate animations, but
those animations will be
performed at the same time.

c) One by One-each piece
is treated separately, and
the animations occur one
at a time.

A SmartArt is animated As One Object,
All At Once, or One By One:
a) Open the Custom Animations Pane
by clicking on the Animations tab and
clicking the CUSTOM ANIMATION
button

b) Add an animation if none is
available by highlighting the
SmartArt
c) Select the effects on the dialog
box and choose from the group
of available graphics

Inserting symbols
• This includes insertion of equations and
symbols
• EQUATIONS:
– Click on the equations’ icon on the
symbols’ group
– Choose the appropriate equation
or Enter an insertion of own
equation

Inserting symbols
• SYMBOLS:
– Click on the Symbols’
Icon on the symbols’
group.
– Choose the
appropriate symbol or
enter an insertion of
own symbol

DESIGN TAB
• Customizing the Theme
A. Change the color scheme：
– Click Colors and choose either a
built-in palette from the drop son
list, or click on “Create New Theme
Colors…”at the bottom of the list
to design your own palette.
1. Themes Group

Customizing the Theme Cont’d
B. Change the font set：
– Click on Font and select a set
from the list, or click on“Create
New Theme Fonts…”to create your
own.

Customizing the Theme Cont’d
C. Change the formatting effects(line and fill
formatting) for the slide：
– Click on Effects and choose from the built-in
options.
D. Change the background：
– Click on Background Styles in the
Background group to choose a preset style,
or click on “Format Background” to
customize a style.

DESIGN TAB
• Customizing the Background Color
A. First select the slide to be
customized.
B. Under the Design tab in the
Background group, either click the
Background Styles button and choose
“Format Background…” or click the
menu arrow “___” to bring up the
Format Background dialog.
2. Background & Color Scheme

Customizing the Background Color Cont’d
C. Select a Fill Style.
D. apply the changes only to the
current slide, click Close.
To apply the changes to all the
slides, click Apply To All.
To undo any changes, click
Reset Background.

2. Background & Color Scheme Cont’d
• Customizing Color Schemes
A. Choose a Theme from the Theme
gallery under the Design tab, or move
to the next step and start from scratch.
B. Under the Design tab in the Themes
group click on the Colours button.

Customizing Color Schemes
C. In the drop down menu
select “Create New
Theme Colours…” to bring
up the Create New Theme
Colours dialog box.

D. Select colors for the elements of the
slide by clicking the color button beside
the item you wish to change and
choosing a new color form the pull-down
menu. You can also click More Colors for
more custom colors.

E. To start over with the colors you began
with click Reset.
F. To save the color palette, type a name
for the palette in the Name filed and
then click Save. Your palette will be
added to the Colors pull-down gallery.

ANIMATION TAB
•Click on the object or text
box to be animated to
select it (hold down the
Ctrl button while clicking to
select more than one).
Animating Text And Images

Animating Text And Images Cont’d
• In the Animations tab; select
an option from the
Animations group, or under
the Advanced Animation pull-
down list.

Animating Text And Images Cont’d
•Repeat for any other
slides or objects you
wish to animate.

Removing animations all at
once – Animation Group
A. Select the slide with the animation to
be removed
B. Select the object from which the
animation is to be removed
C. In the Animations tab under the
Animations group click on the Animate
pull-down menu and select No Animation.

Removing animation one by one -
Custom Animation Pane
A. Select the slide with the animation to be
removed
B. If the Custom Animations pane is not visible,
click on the button in the Animations
group on the Animations tab.
C. In the Modify：[Effect] list select the
animation to be removed.
D. Click

Custom Animations
A. Click on the object or text box to
animate to select it (hold down the
Ctrl button while clicking to select
more than one).
B. In the Animations tab under the
Animations group click on the button.
C. The Custom Animation pane opens

Custom Animations
D. From the Add Effect drop-down
menu choose the effect (Entrance,
Emphasis, Exit, Motion Paths) and
then the animation itself.
The drop-down list shows only a few
Possibilities; so choose More Effects...
for more options.

Custom Animations
• To customize the speed,
properties and timing of the
animation, either click on the
effect to modify on the
Custom Animation Pane.

Reordering Animations
A. Select the slide to change.
B. If the Custom Animations
pane is not visible, click on the
button in the Animations group
on the Animations tab.

Reordering Animations
C. From the list, select the effect
to be moved.
D. Click and drag the effect to
the desired place in the list.
E. Release the mouse when the
effect is where you want it.

SLIDE TRANSITIONS
• Slide transitions are like the
effects used in films to change
from scene to scene.
• Choose one or two slide
transitions and stick with them

： Choose one or two slide
transitions and stick with them!
• A different transition for each
slide is distracting and looks
unprofessional.
SLIDE TRANSITIONS

1) Adding slide transitions
A. Select the slide you wish to add a
transition to.
B. In the Animations tab under the
Transition to This Slide group choose an
effect from the Transition gallery.
Use the arrow to scroll through the
options
SLIDE TRANSITIONS

1) Adding slide transitions Cont’d
C. To set the speed of a transition,
select a speed from the Transition
Speed pull-down menu.

2) Removing transitions
A.Select the slide(s) from which you
would like to remove the transition.
B. On the Animation tab in the
Transitions gallery choose No
transition , and the transition will be
removed from the slide(s).
SLIDE TRANSITIONS

View Tab
a.Starting A Slide Show
A. Under the View tab in the
Presentation Views group, click
on SLIDE SHOW .The slide show
will start from the first slide.
1. Slide Show

Starting A Slide Show Cont’d
B. In the bottom right hand corner
of the screen, next to the zoom
slider, click on the small slideshow
button. The show will start from
the first slide.

C. Press [F5]. The show will start from
the first slide.
D. Under the Slide Show tab, in the
Start Slide Show group choose from
one of the following options:
o Click FROM BEGINNING to start the
show from the first slide.

o Click FROM CURRENT SLIDE to start
from the slide you have active.
o Click CUSTOM SLIDE SHOW, then
Custom Shows... to bring up the
Custom Shows dialog. Click New and
choose the slides you wish to use in
your show and the order.

1. Slide Show Cont’d
A. Advance Slides：
Left-click the mouse, or use
the [Spacebar], [Enter],
[Page Down], right arrow or
down arrow key.
b. Navigating Trough Your Slides

Navigating Trough Your Slides Cont’d
B. Previous Slide：
Right-click and use either Previous
or Last Viewed from the menu (not
recommended); Use the
[Backspace], [Page Up], left arrow
or up arrow key.

Navigating Trough Your Slides Cont’d
C. Exit the Slide Show：
Right-click and use End
Show (not recommended) or
press the [Esc] key

1) To access these tools
using the mouse
A. Right-click the slide to bring up
the menu, and hold your mouse
over Pointer Options to open the
sub-menu.
2. Pen and Highlighter Tool
SLIDE TRANSITIONS

1) To access these tools using the
mouse Cont’d
Ballpoint Pen draws a thin
line.
Felt Tip Pen draws a thicker
line.
Highlighter draws a thick line
like a real highlighter.

B. Once you select a tool,
you can use Ink Color to
change the color of the
pen or highlighter.
1) To access these tools using the
mouse Cont’d

2) Some keyboard shortcuts
A. [Ctrl] + [P]：Switch to the Felt Tip Pen
B. E：Erases all pen marks on the screen
C. [Ctrl] + [A]：Switch to the arrow pointer
D. [Ctrl] + [H]：Hide the pointer
2. Pen and Highlighter Tool Cont’d

3. Printing Your Presentation
SLIDE TRANSITIONS

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