1. DUTIES AND RESPONSIBILITIES
If at any time an officer/representative/alternate does not fulfill his/her
responsibilities or does not act in the best interest of the program, the officer will be
terminated from that position, and a new officer/representative/alternate will be elected.
Chairperson shall:
1. Five days prior to the meeting, along with the staff and officers, plan the
meeting, prepare an agenda and arrange a meeting place.
2. Conduct regular and special call meetings and keep the group on the
agenda.
3. Start and stop each meeting on time.
4. Lead orderly discussions by tactfully and politely enforcing the rules that
offer every member a chance to speak for or against a motion. The
chairperson cannot participate in the discussion, but rather serves as an
impartial referee.
5. Communicate duly voted recommendations to the Parent Involvement
Staff.
6. Explain each motion before it is voted upon.
7. Appoint committees to carry out specific assignments.
8. Vote to make or break a tie.
9. Post meeting notices in each classroom five days in advance.
Vice-Chairperson shall:
1. Conduct the meeting and handle the group’s business when the
chairperson is absent.
2. Communicate with absent members and encourage their participation.
3. Post meeting notices in each classroom five days in advance.
Secretary shall:
1. Take the minutes of the meeting and keep a permanent record of what
has taken place.
2. Document the outcomes of the votes.
3. Help the Chairperson stick to the agenda.
4. Post meeting notices in each classroom five days in advance.
Representative shall:
1. Be the Policy Council Representative for ESSF Head Start Program at
Joseph Caleb Center.
2. Attend monthly Policy Committee meetings.
3. Attend monthly Parent Committee meetings and give a report.
4. Call prior to the meeting if unable to attend.
5. Notify the alternate when unable to attend.

2. We will be electing Parent
Committee Officers
TODAY
@ 3:00pm
in Meeting Room #110
*Refreshments will be
served*