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How to

  1. 1. How to: The Meeting<br />
  2. 2. 1. How to: Chairing a meeting <br /><ul><li>General pointers on how to be a good chair.
  3. 3. You need to have a good general knowledge of how the school council works.
  4. 4. You need to able to stick to your points and hold your ground. You need to be an effective communicator. </li></li></ul><li><ul><li>You need to be able to keep the discussion to the point and not allow people to add new topics to the conversation.
  5. 5. You need to be able to encourage everyone to give a point of view.
  6. 6. You need to be able to sum up the points that have been made and you need to be able to ensure that there has been a fair representation of everyone’s opinions.
  7. 7. You need to be able to stick to the running order of the meeting and be clear about the structure of the meeting.</li></li></ul><li>2. Before the Meeting starts<br /><ul><li>Have an agenda and make sure everyone knows about it (work with the Secretary)
  8. 8. Send out the agenda and papers so At Hendon: everyone can read them in advance (speak to the Secretary)
  9. 9. All years should book a room.</li></li></ul><li><ul><li>Make sure everybody knows where the room is.
  10. 10. Arrange the seating to encourage maximum participation, usually around a table.
  11. 11. Try to provide refreshments, this won’t make the meeting more productive but people will be happy.
  12. 12. Make sure the meeting starts on time, remember lunch is relatively short.
  13. 13. Welcome everyone to the meeting. </li></li></ul><li><ul><li>You should use presentations if you are talking about important developments. Have copies of the presentations so that council members can take them away to read them. Include slides, pictures and videos and even invite outside speakers to talk about issues.
  14. 14. Always review achievement and congratulate people on these achievements.
  15. 15. Have a written agenda and ask for volunteers to help with the running of the meeting.
  16. 16. Meeting should not be too long; 35-40 minutes at the most.</li></li></ul><li><ul><li>Encourage everyone to contribute and have open debates. Try using brain storming to help everyone to contribute.
  17. 17. Expect everyone to contribute and to have the same high standards as you.
  18. 18. Finish the meeting on time. </li></li></ul><li>3. Chairing on going Meetings<br /><ul><li>Do not take sides and remind participants of the topic and goal of the meeting. Do not try to manipulate any decisions made.
  19. 19. Summarise all the points of the meeting. Be accepting and don’t criticize others values. 
  20. 20. Summarise in a clear and constructive manner. Do not allow people to become angry or argue with each other. The student council is not a forum for this.</li></li></ul><li>