Executive Assistant / Office Manager

1. ANA LIMA
Av. Damasceno Vieira, 726 ap. 23
CEP 04363-040 – Vila Mascote – São Paulo
(11) 9.8267-2600
lima_ana@hotmail.com
OBJETIVE: EXECUTIVE ASSISTANT / OFFICE MANAGER
Area of Expertise
 Budget Monitoring process
 Travel Arrangements
 Expense Reports
 Event / Conference Planning
 Internal / Offsite Meetings
 Multiple Calendar Management
 Personal Administration
 Process improvements (budget, purchase and etc)
 Presentation (PPT) and translation (English to Portuguese)
 Experienced Executive Assistant with solid background in supporting C-level executives,
Brazilians and expatriates;
 Trusted confidente and daily organizer, both personally and professionally;
 Plan and coordinate events and handled logistics for domestic and international travels;
 Builds productive and collaborative working relationship with executives and manager interface
with other areas;
 In charge of annual calendar, meeting coordinations, business lunchs, corporative events and
conferences;
 Administration and maintenance of board director presentation (PPT);
 Responsabel for the recuitiment, training and developmentof staff and performance management;
 Leader of administrative service team and budget controlling;
 In charge of maintenance support , supplies and purchase of catering and reception areas;
 Good problem solving and decision making abilitiy;
 Great communicaion skills;
 Management of expense reports process;
 Extensive computer skills in Micorsoft Windows, Word, Excell, Outlook, Power Point, SAP and
Links;
 English and great knowledge of French, Spanish and also Italian language;

2. ANA LIMA
 Discret, excellent communication and organizacional skills, professional attitude and appearance,
ability to handle multiple tasks with grace, positive attitude, a forward thinking and able to
anticipate needs.

3. ANA LIMA
Experience
02/05/2013 – 24/01/2017 - Inbrands S/A
CEO’s Executive Assistant; general support to CFO and also Office Manager
25/08/2007 - 26/04/2013- Contax S/A
COO’s Executive Assistant and in charge of Managing Director’s agenda in São Paulo; Office
Manager (responsible for reception and catering support).
25/09/2006 - 10/08/2007 - MIH Brazil (Naspers – acionista da Editora Abril S.A)
CEO’s Executive Assistant and also worked as an Office Manager.
20/09/2005 - 15/09/2006 – Watson Wyatt
CEO’s Executive Assistant (foreign executive) and support to Sales Directors
05/01/2004 - 18/05/2005– Corporis Brasil
CEO’s Executive Assistant and Office Manager
07/1999 - 07/2003 - Vésper S/A
CFO and CEO’s Executive Assistant and support to the a Business Unit VP (foreign executive)
02/1997 - 06/1999 - Ernst &Young S/C Ltda.
Executive Assistant working with a Partner and a SAP business Unit Director (foreign executive)
05/1990 - 09/1995 - Andersen Consulting (Coritel)
Executive Assistant working with a BusinessTecnology Partner and Projects Managers
Education
Executive Secretary – at Faculdade UniMonte (AELIS) - Santos - conclusion: Dec/1990
Bachelor on Bilingual Executive Secretarial Science Degree- at Faculdade Sumaré - conclusion:
Jun/2012
Cerimonial and Protocol Specializaion – at SENAC-SP - conclusion: Dec/2015
Proficiency English Certification – at Cultura Inglesa-SP - 2016 -2017 (ongoing)
Specialization in Education – at PUC-SP - 2016-2017 (ongoing)
Recommendation
 Marcos Cardoso (11) 9.9617-3642
 Marcelo Toledo (11) 9.8173-2288
 Mark Watkins + 56 9 9300-7646 (m.d.watkins@outlook.com)
 Michel Sarkis (11) 9.6178-6515 (former boss at Inbrands)
 Patricia Pugas (11) 9.8154-9838
 Regina Coeli (11) 9.4227-7820