this presentation was present at Fachhoschuleh Dortmund as part of research and development for management letter which has been taught by #Prof.Dr. Oliver Hempel. This file was gathered all the information from resources which mentioned at the end of the slides.

1. RESPONSIBILITY
ASSIGNMENT MATRIX
AbbasVahedi
(Master Of embedded system for mechatronic)
Fachhochschule Dortmund
R&D project Management

2. LIST OF CONTENTS
• Motivation
• Definition
• Layout
• Implementation
• An example
• Analyze your chart
• Pros and Cons
• Variation and Alternatives
• Tips
• Recap
• Resources
27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 2

3. MOTIVATION
PM is not
Managing Projects
PM is
People Management
Igor Kokcharov, Ph.D, PMP
27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 3

4. MOTIVATION
• WHO will take responsibility for each tasks
• WHAT needs to be done
• Who knows most hidden aspects of tasks
• HOW MUCH extra money (approximate cash or assets) required
• and who is to be informed of this activity. ….
27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 4

5. DEFINITION
Responsibility Assignment Matrix:
❖ Describes the participation by various roles
in completing tasks for a project.
(Wikipedia)
27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 5

6. • The purpose of the RACI process is to answer the following questions . . .
• What functions, activities, and tasks must be performed
• Who must perform them and what is their level of involvement
• RACI is a highly participative process that ensures ownership of the
responsibilities
RESPONSIBILITY ASSIGNMENT MATRIX (RAM)
27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 6
known as RACI matrix or linear responsibility chart (LRC)

7. RACI MATRIX
R Who is RESPONSIBLE
The person who is assigned to do the
work.
A Who is ACCOUNTABLE
The person who takes the final decision
and has ultimate ownership.
C Who is CONSULTED
The person who must be consulted
before a decision/ action is taken.
I Who is INFORMED
The person who must be informed about the
decision/ action taken.
27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 7

8. LAYOUT
Functional Role:
• A position assigned or assumed to accomplish an activity or sub-activity
Activity:
• An action or decision that is
one of several sequential
steps in the completion of a
business process. It should
always result in a clear
output
27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 8

9. HOW PMS HAVE USED RACI
• List of project tasks (with a good action verb)
• Identify project stakeholders
• Know the responsible and accountable for each task along with its stakeholders
First :R then A and C and I
• At least one stakeholder accountable for every task(Only one accountable
stakeholder)
• Ensure that the stakeholders understands their role.
27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 9

10. EXAMPLE
JohnAdam
Mike
SW
(Y + X)
FEATY FEAT X
Irina 27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 10

11. EXAMPLE (CONT.)
John AdamMike
SW
Y + X
FEATY FEAT X Irina
27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 11
Developing
Software

12. ANALYZE YOUR CHART
1-Vertical Analysis
❖ Lots of R’s
❖ No Empty spaces
❖ Too many A`s
❖ No R`s or A`s
❖ Overall pattern
27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 12

13. ANALYZE YOUR CHART
2- Horizontal Analysis
❖ Lots of R’s
❖ Lots of C`s
❖ Too many I`s
❖ No R’s
❖ No A`s
❖ No C`s or I`s
27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 13

14. PROS AND CONS
+ Clarifies individual/ departmental roles and responsibilities
+ Identifies accountabilities
+ Improve team efficiencies and effectiveness
+ Removes ambiguities with regard to activities and decision
points
+ Assists in defining roles and responsibilities
+ Reduces duplication of efforts or no overlap
+ Assists in task completion before moving to next process
+ Clear demarcation of authority levels
+ Identify problems with the existing process
+ Improve team communication and coordination
27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 14

15. PROS AND CONS (CONT.)
- cause parallelism
- To many forms and alternatives cause complexity
- May reduce the friendship atmosphere (instead of trust to team)
- Can`t define unorganized relations in organization
27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 15

16. TIPS
• Trying to apply RACI charts to everything!!!
• 100% accuracy is not always required
• There must be one, but only one,“A” for each action or decision
• Filling in RACI chart without due diligence
• Double check that the operation can be completed with the new role assignment
• All roles and responsibilities must de documented and communicated
• Less R may useful than more
• the responsible could also be the accountable.
27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 16

17. VARIATION AND ALTERNATIVES
27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 17

18. RECAP
TO Achieve the final goal of project:
PM is not
Project Management
PM is
People Management
27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 18

19. 27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 19

20. RESOURCES
• Role & Responsibility Charting (RACI) by Michael L Smith and James Erwin
• https://mgrush.com/blog/2016/12/08/raci/
http://www.projektmanazer.cz
https://www.slideshare.net/anandsubramaniam/raci-matrix
https://workshopbank.com/raci-matrix
https://en.wikipedia.org/wiki/Responsibility_assignment_matrix
27.05.2018Embedded System For Mechatronics(ESM)- R&D Management 20