These slides outline typical roles and responsibilities during a toastmasters meeting.

1. Toastmaster Meeting Roles
Set your own goals, set your own pace

2. Toastmaster
 Use the checklist
 Basic duties
 Director and host
 Introduce speakers
 Keep the meeting on time
 Before the meeting
 Contact speakers, general evaluator and topicsmaster
 Arrive early, deal with any changes or open roles
 During the meeting
 Ensure smooth transitions between speakers and agenda items
 Ask members filling roles to explain their roles for guests
 Follow the agenda – be flexible!

3. Topicsmaster
 Choose an appropriate topic
 Not too complex; more than just a yes or no answer
 Encourage opinions or sharing experiences
 Try to ask different questions of each speaker
 Call on people that don’t have a meeting role first
 Give everyone a chance to speak during a meeting
 Host the table topics
 Call on speakers, greet them before, thank them after
 Never leave the podium or lectern unattended
 Watch the time

4. Evaluator
 Practice good listening skills
 Talk to the speaker
 Find out their goals
 Review the project
 Answer the questions for the project
 Make notes of impressions during the speech
 Compile feedback for verbal evaluation
 Be encouraging – give the evaluation you would want to
receive

5. General Evaluator
 Evaluate any portion of the meeting. Especially give feedback
on:
 Evaluations
 Timer
 WAGmaster
 Toastmaster
 Make notes during the meeting
 What went well, what didn’t
 What was missing
 Give verbal evaluation

6. Timer
 Grab the appropriate equipment
 Stopwatch or timekeeping app
 Green, amber, red signals
 Note speech times for each project
 Get familiar with timing for table topics and evaluations
 Give report when called on
 Give completed report to the secrtary

7. WAGmaster
 Word of the Day
 Move a word from written to verbal usage
 Challenging but memorable and understandable
 Write it somewhere visible to the speaker or on a card for the lectern
 Ah counter
 Develop listening skills
 Count crutch words and phrases
 Listen for verbal issues
 Give verbal report on grammar misuse and the ah-counter
report

8. Table Topics Speaker
 Keep the time limit in mind – 1-2 minutes
 Always strive to speak at least the minimum amount of time
 Wrap up quickly if you get the red signal
 Impromptu speaking is a skill
 Practice
 Aim for good speaking skills
Organization
Complete thoughts

9. Speaker
 Write an introduction for the Toastmaster. Include:
 Speech title
 Manual & Project Number
 A short description
 Bring your manual
 Talk to your evaluator about goals
 Always give a manual speech
 You can do the Competent Communicator many times
 Have the VPE initial the project manual

10. Resources
 Toastmasters International web site
 Master Your Meetings (Item 1312)
 Think Fast About Table Topics (Item 1315)
 Effective Evaluation (Item 202)
 Your Speaking Voice (Item 199)
 Gestures: Your Body Speaks (Item 201)
 Competent Communicator manual pages 66-75