1. in f or
TSBA
2012
Annual Convention
Tradeshow
Gaylord Opryland Resort & Convention Center
Nashville, Tennessee
November 4-5, 2012

2. 2012 TSBA
Annual
Convention
Tradeshow
November 4-5, 2012
Gaylord Opryland Resort & Convention Center
2800 Opryland Drive
Nashville, TN 37214
TSBA Tradeshow Dates/Hours
Sunday, November 4 noon - 5:00 p.m.
Monday, November 5 7:30 a.m. - 1:00 p.m.
The Tennessee School Boards Association annual convention gathers education leaders and
management teams from across the state to give you a target audience. The tradeshow is an
integral part of TSBA’s convention and exhibiting companies are publicized prior to and during
the convention.
The TSBA Annual Convention and Tradeshow is the largest and best venue for any organization
that wants to market to K-12 public education in Tennessee. Most school board members can’t
meet with vendors on a daily basis. Our event brings you together with these influential buying
teams for two busy days of networking.

3. Exhibit
Approximately 1,000 superintendents,
school board members, administrators
and educators are expected to visit the
2012 tradeshow during the Tennessee
School Boards Association Convention.
You should be there too!
Additional Events/Oppor tunities
Sunday Tailgate Party
During the tradeshow, the decor and hors d’oeuvres will center around a tailgate party theme. The Tennessee
Titans play at home against the Bears and the tradeshow will offer attendees a great place to watch the game
while networking with our exhibitors. This event was a crowd pleaser last year and you won’t want to miss it this
year!
Monday Breakfast
Breakfast on Monday will be served in the exhibit hall from 7:30 a.m. - 9:00 a.m. Breakfast will be available at
no charge for attendees of the TSBA convention; thereby, increasing the visibility of your service and/or product.
Door Prizes
TSBA will sponsor a door prize giveaway on Monday at 8:00 a.m. during the tradeshow breakfast. Board
members and superintendents will be coming by your booths on Sunday to obtain signatures for this giveaway.
This is an excellent opportunity to share information about your product and/or services to the attendees. If you
would like to donate an item, please contact Leigh Mills at the Tennessee School Boards Association at
615/815-3905 or lmills@tsba.net.
Connect @ Convention
Connect with TSBA and our membership at our Annual Convention and Tradeshow. Like the TSBA Facebook
page at facebook.com/TennesseeSchoolBoardsAssociation and watch for updates and activity. Follow TSBA
at twitter.com/TSBA_News and include the convention hashtag: #tsbaac12 in your tweets to share quick,
informative information to our membership before, during and after the convention.
Sponsored Clinics
There are a limited number of clinic rooms for exhibiting TSBA Business Affiliates to use for
presentations on Monday, November 5, scheduled from 1:15-2:15 p.m. The sponsored clinic fee is $350.00. If
you are interested in a sponsored clinic, contact Cindy Smith at the Tennessee School Boards Association at
615/815-3914 or csmith@tsba.net.
Sponsorship Opportunities
Sponsorship opportunities are available for the convention. If you are interested in being a sponsor for an
event, keynote speaker, and/or have a promotional item, contact Cindy Smith at the Tennessee School Boards
Association at 615/815-3914 or csmith@tsba.net.

4. TSBA Convention Exhibitor Rules & R egulations
PLEASE MAKE A COPY FOR YOUR RECORDS
RULES AND REGULATIONS EXHIBITOR REGISTRATION
Applicants for exhibit space are required to read, complete Exhibitors must register at the TSBA booth in the exhibit hall
and sign the enclosed Exhibitor Application/Contract before before setting up booths. Exhibitor representatives must wear
submitting it to TSBA. These rules and regulations constitute their identification badges at all times. Representatives of
a bona fide part of the contract for space. TSBA reserves firms not exhibiting are forbidden from entering the exhibit
the right to render all interpretations and decisions, should hall, unless accompanied by exhibit staff, nor are they allowed
questions arise, and to establish further regulations as may be to distribute materials in or around the TSBA Convention or
deemed necessary to the general success and well-being of the tradeshow area.
conference. Exhibit management decisions and interpretations
shall be accepted as final in all cases. It is the responsibility PAYMENTS
of the exhibiting firm to be fully familiar with these exhibit The signed application/contract must be accompanied by
regulations and to see that each member of the firm attending FULL payment to be processed.
the conference is familiar with the regulations.
CANCELLATIONS
BOOTH SPECIFICATIONS If written cancellation is received by the TSBA office on or
Each 10’ x 10’ single booth and 20’ x 10’ double booth will before October 1, 2012, 100% of the exhibit fee paid will
be set with an 8’ high back-drape and a 3’ high side drape. be refunded. If a written cancellation is received by the
All fabrics are factory flame proof and supported by steel TSBA office on or after October 1, 2012, the payment will be
framework. Included with each booth will be one 7” x 44” forfeited.
identification sign with your company name. Also enclosed
with the single booth will be one 6’ x 30” skirted table or LIABILITY
two 6’ x 30” skirted tables for the double booth, two folding The Tennessee School Boards Association, members of the
chairs and one wastebasket. Freeman Decorating Company Board of Directors, employees thereof, nor their representative
of Nashville will provide the actual booth and its furnishings. or exhibit manager, will be responsible for any injury, loss
Any additional items needed must be ordered through or damage that may occur to the exhibitor, or the exhibitors’
Freeman Decorating Company. Upon receipt of both deposit employees or property, prior to, during or subsequent to the
and contract, Freeman will send an exhibitor kit containing period covered by the exhibit contract. The exhibitor, on
complete information. signing application/contract, releases the Tennessee School
Boards Association, individuals and firms from any all claims
Electrical outlets will be provided by Opryland Hotel for an for such loss, damage or injury. Exhibitors who want to carry
additional charge. Freeman Decorating Company will send insurance on their own exhibits or equipment must do so at
information about this service as well. their own expense. The Tennessee School Boards Association
reserves the right to make such rules as are deemed necessary
Booth selections are made by the Tennessee School Boards to ensure the safety and success of the exhibition.
Association on a first-come, first serve basis, with priority
given to TSBA Business Affiliates. Only one company may EXHIBITOR LOUNGE
occupy each booth. Booth assignments will begin October 3, Coffee and soft drinks will be available in the exhibit hall for
2012 and continue until the date of the event. exhibitors each morning and afternoon.
EXHIBIT LOCATION AND HOURS MEAL FUNCTIONS
The tradeshow will be located in the Ryman B1 & B2 Exhibit There will be a tailgate party on Sunday, November 4 and a
Hall of Opryland Hotel, 2800 Opryland Drive, Nashville, breakfast on Monday, November 5 for convention attendees
TN 37214. The hall offers more than 20,000 square feet of and exhibitors in the exhibit hall. This will be a wonderful
functional space with a uniform ceiling height at 12 feet. opportunity for exhibitors to network with convention
attendees.
Sunday, Nov. 4 Set up 7:00 a.m. to noon
Sunday, Nov. 4 Exhibit Show Noon. to 5:00 p.m.
Monday, Nov. 5 Exhibit Show 7:30 a.m. to 1:00 p.m.
Monday, Nov. 5 Tear down 1:00 p.m. to 3:00 p.m.

5. 2012 Tennessee School Boards Association Tradeshow Application/Contract
EXHIBITOR MAILING INFORMATION
The address supplied below will be used for correspondence, billings and confirmations from TSBA; please ensure accuracy.
Contact _________________________________________ Title ________________________________________
Company ________________________________________ Telephone ___________________________________
(Please print the name of your company as you would like
it to appear on your booth sign.)
Address _________________________________________ Fax _____________________________________
City/State/Zip ____________________________________ E-mail ___________________________________
Products or service our company will exhibit: ________________________________________________
Have you used a PO Box address above? If so, you must provide a street address for your company as well.
All correspondence from Freeman Decorating Company should be sent to:
� Same as above.
Street Address _________________________________________________________________________
City/State/Zip ___________________________________________________________________
EXHIBIT BOOTH FEES CANCELLATION:
Please indicate preference below: Full refunds will be granted if requested in writing by fax, e-mail, or mail
and received on or before October 1, 2012. No refunds will be granted if
� Single Booth $850 canceled after October 1, 2012.
� Double Booth $1,150
� Basic Business Affiliate Single $765 * Signed Application/Contracts must be accompanied by full payment
to be processed. Booth assignments will begin October 3, 2012 and
Basic Business Affiliate continue until the date of the event.
� Double $1,035
Silver Business Affiliate * Exhibit booths are assigned on a first-come, first-serve basis, with
� Single $638 our Business Affiliates receiving preference by level. Only one
Silver Business Affiliate company may occupy each booth.
� Double $863
AGREEMENT:
� Govt. Agency $765
The undersigned agrees to all terms, rules, regulations and conditions set
forth by TSBA on the Rules and Regulations page of this prospectus.
TSBA solely reserves the right to reject any exhibitor that conflicts with
the objectives, standards and/or programming of the Association.
PAYMENT
Application/Contract must be accompanied by FULL
payment to be processed. NAME
Total Amount Enclosed: $ ______________
Make checks payable to TSBA TITLE
SIGNATURE
DATE
Submit Payment & Signed Application/Contract to:
TSBA, Attn: Tradeshow Coordinator
525 Brick Church Park Drive
Nashville, TN 37207
Or fax to: 615-815-3911

6. 525 Brick Church Park Drive
Nashville, TN 37207
Our exhibitors and sponsors are more than just
vendors - they’re our partners in education.
2011 Exhibitors
• A-Lert Roof Systems • Heery International • Schneider Electric
• Alexander Metals, Inc. • Hewlett Spencer, LLC • Scientific Learning
• Alliance Corporation • Jaykay Sales • Sodexo, Inc. & Affiliates
• American Board for Cerfification • JBHM Education Group • Southern Management
of Teacher Excellence • Johnson Controls, Inc. • Southern States Insurance
• Askew, Hargraves, Harcourt & • Kaatz, Binkley, Jones & Morris • SSC Service Solutions
Associates, Inc. Architects, Inc. • STARS - Students Taking a Right
• Audio Enhancement • Kelly Educational Staffing Stand
• Buchart-Horn, Inc. • Kentucky School Plant • Sturdisteel Company
• Chartwells School Management Assoc. • Tectum, Inc.
• Cockrill Design & Planning, Inc. • Merit Construction, Inc. • Tennessee Chamber of
• Community Tectonics • Michael Brady, Inc Commerce
• Cope Associates, Inc. • Montgomery Insurance • Tennessee Charter Schools Assoc.
• Cumberland University • National School Boards • Tennessee School Health
• Curneal & Hignite Insurance Association Coalition
• Dant Clayton Corporation • NCFI Polyurethanes • Tennessee Valley Authority
• Education Networks of America • Nexcheck • TLM Assoc., Inc.
• eInstruction • Oliver Rhoads & Assoc., Inc. • Toadvine Enterprises
• First Student • Presentation Solutions, Inc. • Trane, Inc.
• Five Points • Professional Educational Services • Upland Design Group
• GCA Services Group, Inc. Group • USAble Life
• HFR Design, Inc. • Renaissance Learning, Inc. • Well Child, Inc.