City Vision Internship Site Director Orientation

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City Vision Internship Site Director Orientation

  1. 1. City Vision Internship Site Orientation Andrew Sears Executive Director TechMission
  2. 2. Outline Background on City Vision internships Tips on Interviewing Legal guidelines on Interns and Stipended Volunteers Types of internship positions Responsibilities
  3. 3. History of City Vision Internships City Vision Internships is a program of the nonprofit parachurch TechMission, which was founded in 2000 TechMission placed over 500 AmeriCorps interns during 2004-13 in over 70 ministries serving over 22,000 youth and matching over 68,000 volunteers (called TechMission Corps) Left AmeriCorps in 2013 ◦ Due to increasing government restrictions on faith-based organizations ◦ Renamed City Vision Internships
  4. 4. TechMission Programs TechMission City Vision Internships - About 50 sites Christian Volunteering.org - UrbanMinistry.org - ILS Nova GED - Christians in Recovery City Vision College - Addiction Studies - Nonprofit Management - Urban Missions -Master’s in Science, Technology, Society and Ministry Our Values are Jesus, Justice and Technology. Our Mission is to empower others to transform at-risk communities in Jesus’ name through technology
  5. 5. About City Vision College History: Started Rescue College in 1998 as a Program of AGRM, DETC Accreditation in 2005, Transferred to TechMission in 2008 Degrees ◦ BS in Nonprofit Management ◦ BS in Addictions Studies ◦ BA in Missions ◦ MS in Science, Technology, Society and Ministry Statistics ◦ 112 students (35 with Title IV, 39 new) ◦ 63.6% graduation rate in 2012 ◦ Cumulative 93% job placement rate ◦ Tuition $6,000/year (cost is in the lowest 10% of private nonprofit institutions).
  6. 6. TechMission Partners
  7. 7. TechMission Staff Introductions Alexandra Herbert, Internships Coordinator alexandra@techmission.org, 617-282-9798 x102 Andrew Sears, Executive Director andrew@techmission.org, 617-282-9798 x101 Michael Liimatta, Chief Academic Officer mliimatta@cityvision.edu, 816-217-9637
  8. 8. Tips for Interviewing Though TechMission interviews some candidates, TechMission does not filter all candidates other than performing a sex offender background check We post widely, so be street savvy in interviewing Assume that only about 40% of candidates or less will be qualified Review new candidates every 2-4 weeks. Set up phone interviews. If candidate is relocating, we recommend an in person interview
  9. 9. Making an Offer You can make an offer without informing us Send and E-mail to info@cityvisioninternships.org as soon as an offer is accepted Send a signed contract to info@cityvisioninternships.org or fax to 816-256- 8471. ◦ You must have a signed contract with the intern by their start date ◦ First payment is due on the intern’s start date ◦ That will cover their first term
  10. 10. When Can Someone Start? Interns can start at any time If they are a free undergrad tuition intern, then they can take Freshman/Sophomore courses starting anytime. Junior/Senior courses must begin at the start of a term. ◦ See list at: http://www.cityvision.edu/cms/cv/courses ◦ If they start mid-term and take classes, then you pay for the current term and the next term. If they start mid-term and do not take classes then your first payment applies to the next term.
  11. 11. Legal Category: Intern or Stipended Volunteer  In the contract with interns you must select whether the position is a stipended volunteer or internship position  Stipended Volunteer if.. ◦ It is typically the type of work a volunteer would do ◦ i.e. directly serving clients: youth ministry assistant, adult ministry assistant ◦ Stipended Volunteer Advantages: less requirements on training stipended volunteers  Internship if.. ◦ It is a position that involves training that would help them prepare for a career in that field ◦ i.e. indirect service: accounting, fundraising, tech support ◦ Internship Advantages: more flexibility on doing work that volunteers might not do  If it could be either, then you can pick
  12. 12. Government Guidelines on Internships  The training, even though it includes actual operation of the facilities of the employer, is similar to that which would be given at a vocational school.  The training is for the benefit of the trainees or students.  The trainees or students do not displace regular employees, but work under their close observation.  The employer that provides the training derives no immediate advantage from the activities of the trainees or students; and on occasion his operations may actually be impeded.  The trainees or students are not necessarily entitled to a job at the conclusion of the training period.  The employer and the trainees or students understand that the trainees or students are not entitled to wages for the time spent in training.
  13. 13. Guidelines on Interns Not required to pay interns minimum wage Must still withhold FICA Check with own accountants and state authorities on tax guidelines, unemployment insurance Many states currently require health insurance for 30 hours/week or more, and this will be the national requirement starting in 2015.
  14. 14. Guidelines for Stipended Volunteers Is the work they are doing really volunteer work? They will consider ◦ Nature of the entity receiving the services (nonprofit, for instance) ◦ Services should be of the kind typically associated with volunteer work. ◦ Compensation of any sort (such as money, room & board, perks, etc.) should be just to cover basic expenses (can pay through 1099) ◦ Should not displace regular employees ◦ Should not have expectations of benefits in the future ◦ Whether the activity is less than a full-time occupation ◦ Services are offered freely without pressure or coercion, ◦ Should not be involved in commercial or for fee activity (thrift store, business, etc.) ◦ Typically should not involve supervision of other staff [Reference: DOL Opinion Letters FLSA 2001-18 and FLSA 2006-4]
  15. 15. Types of Internships 1. One Year Work Study Internship with Free Undergraduate Tuition in City Vision College (for interns without a bachelor’s degree) (29 hours/week). ◦ Annual Cost to Site: $3,500 + housing. 2. One Year Paid Internship (only for interns with a bachelors degree) (40 hours/week). ◦ Annual Cost to Site: $2,000 + housing + stipend site chooses between $200-$600 3. Multi-Year Graduate Fellowship Internship with Free Tuition in Bakke University (for interns with a bachelor’s degree) (40 hours/week) ◦ Annual Cost to Site: $8,000. Additional housing or stipend is optional 4. Multi-Year Graduate Technology Fellowship Internship with Free Tuition in City Vision College (for interns with a bachelor’s degree) (40 hours/week) ◦ Annual Cost to Site: $8,000. Additional housing or stipend is optional 5. Summer Internship with Free Undergraduate Tuition in City Vision College (40 hours/week). ◦ Summer Cost to Site: $300 + housing
  16. 16. 1. One Year Work Study Internship Intern Site Pell Grant Paid To Student $5,730 (if qualified) TechMission $3,500 Free Tuition in City Vision ($6,000) Housing (if needed) 500 Intern Applicants Intern 29 hour/week internship Advantage: lowest cost type of intern Annual Cost $3,500 + housing Notes: sites do not have to pay housing local interns have their own housing
  17. 17. 2. One Year Paid Internship (only for candidates with a Bachelors) $2,000 Intern Site TechMission + Housing + $200-600/month stipend 500 Intern Applicants Intern 40 hour/week internship Advantage: higher capacity intern with Bachelors degree Annual Cost: $2,000 + $2,400-7,200 stipend + housing Note: sites do not have to pay housing local interns have their own housing
  18. 18. 3. Multi-Year Graduate Internship Intern Site Student Loans (if qualified) 500 Intern Applicants TechMission $8,000 Free Tuition in Bakke ($10k-13k) Intern 40 hour/week internship Advantage: highest quality candidates for multiple years Annual Cost: $8,000 (housing optional)
  19. 19. 4. Multi-Year Graduate Technology Internship Intern Site Student Loans (if qualified) 500 Intern Applicants TechMission $8,000 Free Tuition in City Vision ($10,800) Intern 30 hour/week internship Advantage: highest quality candidates for multiple years Annual Cost: $8,000 (housing optional)
  20. 20. 5. Summer Internship $300 500 Intern Applicants Intern Site TechMission Intern 40 hour/week internship Housing (if needed) Advantage: good for summer programs, helps recruit future staff Note: sites do not have to pay housing local interns have their own housing
  21. 21. Steps for New Interns: for Free Tuition Undergrad Interns 1. Email alexandra@techmission.org to let her know you have placed an intern so she can e-mail the intern enrollment and registration codes. 2. Once the intern receives these codes, enroll in City Vision College ◦ http://www.cityvision.edu/enroll-now?destination=cart/checkout ◦ Select payment method: Organization will Pay 3. Complete our Financial Aid Process at: http://www.cityvision.edu/cms/cv/city-vision-college-federal-student- aid-procedures ◦ Complete http://www.fafsa.ed.gov and enter school code of 041191 4. Register for courses at: www.cityvision.edu. 5. Coordinate start date with site 6. Sign internship contract with your site ◦ http://www.cityvisioninternships.org/sites/default/files/CityVisionIn ternContract.doc
  22. 22. For Free Tuition Undergrad Interns You must spend 16 hours per week studying on site ◦ (can take lunch break out of this time) ◦ Recommend 3 hours per day You are required to make passing grades in your courses to continue your internship You and your site director will receive notifications for late assignments Interns not completing courses is one of the main reasons people are dropped from the internship
  23. 23. Steps for New Interns: What’s Next for Free Tuition Graduate Interns 1. Apply for Bakke University: https://www.bgu.edu/prospective/apply ◦ select checkbox for City Vision Intern 2. Complete our Financial Aid Process at: http://www.bgu.edu/financial/financial_aid ◦ Complete http://www.fafsa.ed.gov and enter school code of G31108 3. Register for courses at: www.bgu.edu, note that you are a “City Vision Intern” 4. Receive acceptance letter from BGU 5. Coordinate start date with your site 6. Sign internship contract with your site ◦ http://www.cityvisioninternships.org/sites/default/files/CityVisionInternContract.doc What’s Next for Free Tuition Graduate Technology Interns 1. Email alexandra@techmission.org to let her know you have placed an intern so she can e-mail the intern enrollment and registration codes. 2. Once the intern receives these codes, enroll in City Vision College: http://www.cityvision.edu/mstsm-enroll?destination=cart/checkout 3. Complete our Financial Aid Process at: http://www.cityvision.edu/cms/cv/city-vision-college-federal- student-aid-procedures ◦ Complete http://www.fafsa.ed.gov and enter school code of 041191 4. Register for courses at: www.cityvision.edu 5. Coordinate start date with your site 6. Sign internship contract with your site ◦ http://www.cityvisioninternships.org/sites/default/files/CityVisionInternContract.doc
  24. 24. TechMission’s Responsiblities Assist in recruiting intern Provide free tuition to intern Process payments of service sites Will pay Pell Grants to qualifying students each term Compile outcomes from individual service sites to provide to funders to decrease cost to sites May remove interns or sites that are not following guidelines in contract
  25. 25. Ministry Site Responsibilities Reviewing applicants and interviewing candidates Informing TechMission when an offer is made or when an intern leaves Paying service fee on time Provide housing and/or pay stipend directly to intern as required depending on type of position Provide a supportive environment to intern Follow all requirements of contract Provide program outcomes summary data to TechMission
  26. 26. Intern Policies Work Study interns and graduate interns work structure ◦ 29 hours as an intern ◦ 16 hours for on site study and lunch breaks (sites may wave on-site requirement for graduate interns) ◦ 45 hours of total time per week (9 hour days) Interns follow sites sick, vacation & holiday policy ◦ If no policy exists, then we recommend that interns get 15 combined sick/vacation days Interns follow site policies unless those policies violate the law or internship contract
  27. 27. Clarifying Communications Expectations Supervision of interns is the sole responsibility of the internship site ◦ TechMission will avoid getting in the middle of conflict Exceptions ◦ Sites that work student interns more than the required hours impairing their studies ◦ Sites that violate the law or terms of the internship contract ◦ Sites that do not pay their fees to TechMission/City Vision ◦ Sites with programs that end due to financial reasons or that provide no supervision
  28. 28. Site Payments  Work Study & Graduate Interns ◦ Site pays City Vision College $700 (or $1,600 for graduate interns) once an intern is placed on site. ◦ Site continues to pay at $700 (or $1,600 for graduate interns) increments on August 15, October 15, January 15, March 15 and May 15 for a total of $3,500/year (or $8,000/year for graduate interns). ◦ If an intern does not complete the full year, then the site only pays the fee up to the time intern left. ◦ Site fee is the same regardless of the number of courses an intern takes  One Year Interns ◦ $1,000 on first day and $1,000 after 3 months  Summer Interns ◦ $300 on first day
  29. 29. Outcome Requirements In program(s) your intern(s) is/are involved in ◦ Number of program participants ◦ Number of volunteers ◦ End Outcome Estimates: grade promotion, graduation rate, program completion rate, etc. We will provide a web form for your intern to complete every 6 months ◦ Estimates are fine as our intent is to minimize the work on your end (1-2 hours) to compile outcomes
  30. 30. Background Checks Sex Offender Background Check ◦ www.NSOPR.gov State Background Check (covers state) ◦ Each state has a standard background check office FBI Background Checks (covers federal crimes) ◦ Google Local fingerprinting vendor ◦ Have intern sign release Background Check Vendors ◦ www.employment.screennow.com ◦ www.volunteerselectplus.com ◦ www.backgroundcheckreviews.net
  31. 31. Health Insurance Health insurance requirements vary by state Health Care Act will require interns serving 30 or more hours to have insurance Many interns may already be covered by parents Best source is to Google your state’s health care exchange
  32. 32. Internship Site Checklist  Sign Initial Site Contract/MoU  Login to Site Director Portal to review resumes Complete Site Director Training  Interview and inform TechMission of any internship offers  Sign intern contract  Pay invoices Complete outcomes summary  Inform TechMission when intern leaves
  33. 33. Other TechMission Resources  www.ChristianVolunteering.org ◦ Post volunteer opportunities for free  www.christianvolunteering.org/foundationgrants.jsp ◦ Free directory of almost 11,000 Christian foundations & grants  UrbanMinistry.org website and apps for iPhone, Android ◦ Over 150,000 free sermons and resources on for serving urban communities City Vision College for staff ◦ All Internship site staff receive a 25% discount with City Vision College ILS Nova GED & Adult Education Program ◦ Provided at 25% discount to Internship sites ◦ Request free trial
  34. 34. iPhone & Android Application
  35. 35. City Vision Course Offerings Theology & Strategy of Urban Mission Urban Evangelism & Discipleship History of Urban Missions Counseling in the City Case Management Residential Recovery Program Life Skills Training Urban Youth Ministry Nonprofit Administration Nonprofit Accounting Financial Planning for Nonprofit Organizations Ministry Management Facilities Management Food Services Fund Raising Basics Intermediate Fund Raising Human Resources Christian Community Development
  36. 36. City Vision Addiction Studies Program Case Management Counseling Alcoholics Counseling in the City Counseling Foundations Drugs of Abuse Family Issues and Recovery Group Counseling Practices Life Skills Training Managing Residential Recovery Programs Mental Illness and Addiction Professional Counseling Practices Recovery Dynamics Sexual Issues in Addiction
  37. 37. Questions E-mail info@cityvisioninternships.org Call: 617-282-9798

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