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City Vision Internship Site Director Orientation
 

City Vision Internship Site Director Orientation

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    City Vision Internship Site Director Orientation City Vision Internship Site Director Orientation Presentation Transcript

    • City Vision Internship Site Orientation Andrew Sears Executive Director TechMission
    • Outline      Background on City Vision internships Tips on Interviewing Legal guidelines on Interns and Stipended Volunteers Types of internship positions Responsibilities
    • History of City Vision Internships City Vision Internships is a program of the nonprofit parachurch TechMission, which was founded in 2000  TechMission placed over 500 AmeriCorps interns during 2004-13 in over 70 ministries serving over 22,000 youth and matching over 68,000 volunteers (called TechMission Corps)  Left AmeriCorps in 2013  ◦ Due to increasing government restrictions on faithbased organizations ◦ Renamed City Vision Internships
    • TechMission Programs TechMission City Vision Internships - About 50 sites Christian Volunteering.org - UrbanMinistry.org - ILS Nova GED - Christians in Recovery City Vision College - Addiction Studies - Nonprofit Management - Urban Missions -Master’s in Science, Technology, Society and Ministry Our Values are Jesus, Justice and Technology. Our Mission is to empower others to transform at-risk communities in Jesus’ name through technology
    • About City Vision College   History: Started Rescue College in 1998 as a Program of AGRM, DETC Accreditation in 2005, Transferred to TechMission in 2008 Degrees ◦ ◦ ◦ ◦  BS in Nonprofit Management BS in Addictions Studies BA in Missions MS in Science, Technology, Society and Ministry 2012 Statistics ◦ ◦ ◦ ◦ 112 students (35 with Title IV, 39 new) 63.6% graduation rate in 2012 Cumulative 93% job placement rate Tuition $6,000/year (cost is in the lowest 10% of private nonprofit institutions).
    • TechMission Partners
    • TechMission Staff Introductions Alexandra Herbert, Internships Coordinator alexandra@techmission.org, 617-282-9798 x102 Andrew Sears, Executive Director andrew@techmission.org, 617-282-9798 x101 Michael Liimatta, Chief Academic Officer mliimatta@cityvision.edu, 816-217-9637
    • Tips for Interviewing       Though TechMission interviews some candidates, TechMission does not filter all candidates other than performing a sex offender background check We post widely, so be street savvy in interviewing Assume that only about 40% of candidates or less will be qualified Review new candidates every 2-4 weeks. Set up phone interviews. If candidate is relocating, we recommend an in person interview
    • Making an Offer You can make an offer without informing us  Send and E-mail to info@cityvisioninternships.org as soon as an offer is accepted  Send a signed contract to info@cityvisioninternships.org or fax to 816-2568471.  ◦ You must have a signed contract with the intern by their start date ◦ First payment is due on the intern’s start date ◦ That will cover their first term
    • When Can Someone Start? Interns can start at any time  If they are a free undergrad tuition intern, then they can take Freshman/Sophomore courses starting anytime. Junior/Senior courses must begin at the start of a term.  ◦ See list at: http://www.cityvision.edu/cms/cv/courses ◦ If they start mid-term and take classes, then you pay for the current term and the next term. If they start mid-term and do not take classes then your first payment applies to the next term.
    • Legal Category: Intern or Stipended Volunteer   In the contract with interns you must select whether the position is a stipended volunteer or internship position Stipended Volunteer if.. ◦ It is typically the type of work a volunteer would do ◦ i.e. directly serving clients: youth ministry assistant, adult ministry assistant ◦ Stipended Volunteer Advantages: less requirements on training stipended volunteers  Internship if.. ◦ It is a position that involves training that would help them prepare for a career in that field ◦ i.e. indirect service: accounting, fundraising, tech support ◦ Internship Advantages: more flexibility on doing work that volunteers might not do  If it could be either, then you can pick
    • Government Guidelines on Internships       The training, even though it includes actual operation of the facilities of the employer, is similar to that which would be given at a vocational school. The training is for the benefit of the trainees or students. The trainees or students do not displace regular employees, but work under their close observation. The employer that provides the training derives no immediate advantage from the activities of the trainees or students; and on occasion his operations may actually be impeded. The trainees or students are not necessarily entitled to a job at the conclusion of the training period. The employer and the trainees or students understand that the trainees or students are not entitled to wages for the time spent in training.
    • Guidelines on Interns Not required to pay interns minimum wage  Must still withhold FICA  Check with own accountants and state authorities on tax guidelines, unemployment insurance  Many states currently require health insurance for 30 hours/week or more, and this will be the national requirement starting in 2015. 
    • Guidelines for Stipended Volunteers  Is the work they are doing really volunteer work? They will consider ◦ Nature of the entity receiving the services (nonprofit, for instance) ◦ Services should be of the kind typically associated with volunteer work. ◦ Compensation of any sort (such as money, room & board, perks, etc.) should be just to cover basic expenses (can pay through 1099) ◦ Should not displace regular employees ◦ Should not have expectations of benefits in the future ◦ Whether the activity is less than a full-time occupation ◦ Services are offered freely without pressure or coercion, ◦ Should not be involved in commercial or for fee activity (thrift store, business, etc.) ◦ Typically should not involve supervision of other staff [Reference: DOL Opinion Letters FLSA 2001-18 and FLSA 2006-4]
    • Types of Internships 1. One Year Work Study Internship with Free Undergraduate Tuition in City Vision College (for interns without a bachelor’s degree) (29 hours/week). ◦ 2. One Year Paid Internship w/ free tuition (for interns with a bachelors degree) (40 hours/week). ◦ 3. Annual Cost to Site: $8,000. Additional housing or stipend is optional Multi-Year Graduate Technology Fellowship Internship with Free Tuition in City Vision College (for interns with a bachelor’s degree) (29 hours/week) ◦ 5. Annual Cost to Site: $3,500 + housing + stipend site chooses between $200$1200 Multi-Year Graduate Fellowship Internship with Free Tuition in Bakke University (for interns with a bachelor’s degree. 29 hours/week) ◦ 4. Annual Cost to Site: $3,500 + housing. Annual Cost to Site: $8,000. Additional housing or stipend is optional. Summer Internship with Free Undergraduate Tuition in City Vision College (40 hours/week). ◦ Summer Cost to Site: $700 + housing
    • 1. One Year Work Study Internship $3,500 Intern Site 500 Intern Applicants TechMission Free Tuition in City Vision ($6,000) Housing (if needed) Intern 29 hour/week internship Advantage: lowest cost type of intern Pell Grant Paid To Student $5,645 (if qualified)
    • 2. One Year Paid Internship $3,500 Intern Site 500 Intern Applicants TechMission Free Tuition in City Vision ($6,000) Housing (if needed) $200-1200 stipend Intern 40 hour/week internship Advantage: higher capacity intern with Bachelors degree
    • 3/4. Multi- Year Graduate Internship, or Multi-Year Graduate Technology Internship $8,000 Intern Site 500 Intern Applicants TechMission Free Tuition in Bakke ($10k-13k), or Free Tuition in City Vision ($10,800) Intern Student Loans (if qualified) 29 hour/week internship Advantage: highest quality candidates for multiple years
    • 5. Summer Internship $700 Intern Site 500 Intern Applicants TechMission Free Tuition in City Vision ($1,200) Housing (if needed) Intern 40 hour/week internship Advantage: good for summer programs, helps recruit future staff
    • Steps for New Interns: for Free Tuition Undergrad Interns 1. 2. ◦ ◦ 3. ◦ 4. 5. 6. ◦ Email alexandra@techmission.org to let her know you have placed an intern so she can e-mail the intern enrollment and registration codes. Once the intern receives these codes, enroll in City Vision College http://www.cityvision.edu/enroll-now?destination=cart/checkout Select payment method: Organization will Pay Complete our Financial Aid Process at: http://www.cityvision.edu/cms/cv/city-vision-college-federalstudent-aid-procedures Complete http://www.fafsa.ed.gov and enter school code of 041191 Register for courses at: www.cityvision.edu. Coordinate start date with site Sign internship contract with your site http://www.cityvisioninternships.org/sites/default/files/CityVisionIn ternContract.doc
    • For Free Tuition Undergrad Interns  You must spend 16 hours per week studying on site ◦ (can take lunch break out of this time) ◦ Recommend 3 hours per day You are required to make passing grades in your courses to continue your internship  You and your site director will receive notifications for late assignments  Interns not completing courses is one of the main reasons people are dropped from the internship 
    • Steps for New Interns: What’s Next for Free Tuition Graduate Interns 1. 2. 3. 4. 5. 6. Apply for Bakke University: https://www.bgu.edu/prospective/apply ◦ select checkbox for City Vision Intern Complete our Financial Aid Process at: http://www.bgu.edu/financial/financial_aid ◦ Complete http://www.fafsa.ed.gov and enter school code of G31108 Register for courses at: www.bgu.edu, note that you are a “City Vision Intern” Receive acceptance letter from BGU Coordinate start date with your site Sign internship contract with your site ◦ http://www.cityvisioninternships.org/sites/default/files/CityVisionInternContract.doc What’s Next for Free Tuition Graduate Technology Interns 1. 2. 3. 4. 5. 6. Email alexandra@techmission.org to let her know you have placed an intern so she can email the intern enrollment and registration codes. Once the intern receives these codes, enroll in City Vision College: http://www.cityvision.edu/mstsm-enroll?destination=cart/checkout Complete our Financial Aid Process at: http://www.cityvision.edu/cms/cv/city-vision-collegefederal-student-aid-procedures ◦ Complete http://www.fafsa.ed.gov and enter school code of 041191 Register for courses at: www.cityvision.edu Coordinate start date with your site Sign internship contract with your site ◦ http://www.cityvisioninternships.org/sites/default/files/CityVisionInternContract.doc
    • TechMission’s Responsiblities       Assist in recruiting intern Provide free tuition to intern Process payments of service sites Will pay Pell Grants to qualifying students each term Compile outcomes from individual service sites to provide to funders to decrease cost to sites May remove interns or sites that are not following guidelines in contract
    • Ministry Site Responsibilities        Reviewing applicants and interviewing candidates Informing TechMission when an offer is made or when an intern leaves Paying service fee on time Provide housing and/or pay stipend directly to intern as required depending on type of position Provide a supportive environment to intern Follow all requirements of contract Provide program outcomes summary data to TechMission
    • Intern Policies  Work Study interns and graduate interns work structure ◦ 29 hours as an intern ◦ 16 hours for on site study and lunch breaks (sites may wave on-site requirement for graduate interns) ◦ 45 hours of total time per week (9 hour days)  Interns follow sites sick, vacation & holiday policy ◦ If no policy exists, then we recommend that interns get 15 combined sick/vacation days  Interns follow site policies unless those policies violate the law or internship contract
    • Clarifying Communications Expectations  Supervision of interns is the sole responsibility of the internship site ◦ TechMission will avoid getting in the middle of conflict  Exceptions ◦ Sites that work student interns more than the required hours impairing their studies ◦ Sites that violate the law or terms of the internship contract ◦ Sites that do not pay their fees to TechMission/City Vision ◦ Sites with programs that end due to financial reasons or that provide no supervision
    • Site Payments Site pays City Vision College $700 (or $1,600 for graduate interns) once an intern is placed on site.  Site continues to pay at $700 (or $1,600 for graduate interns) increments on August 15, October 15, January 15, March 15 and May 15 for a total of $3,500/year (or $8,000/year for graduate interns).  If an intern does not complete the full year, then the site only pays the fee up to the time intern left.  Site fee is the same regardless of the number of courses an intern takes 
    • Outcome Requirements  In program(s) your intern(s) is/are involved in ◦ Number of program participants ◦ Number of volunteers ◦ End Outcome Estimates: grade promotion, graduation rate, program completion rate, etc.  We will provide a web form for your intern to complete every 6 months ◦ Estimates are fine as our intent is to minimize the work on your end (1-2 hours) to compile outcomes
    • Background Checks  Sex Offender Background Check ◦ www.NSOPR.gov  State Background Check (covers state) ◦ Each state has a standard background check office  FBI Background Checks (covers federal crimes) ◦ Google Local fingerprinting vendor ◦ Have intern sign release  Background Check Vendors ◦ www.employment.screennow.com ◦ www.volunteerselectplus.com ◦ www.backgroundcheckreviews.net
    • Health Insurance Health insurance requirements vary by state  Health Care Act will require interns serving 30 or more hours to have insurance  Many interns may already be covered by parents  Best source is to Google your state’s health care exchange 
    • Internship Site Checklist  Sign Initial Site Contract/MoU  Login to Site Director Portal to review resumes  Complete Site Director Training  Interview and inform TechMission of any internship offers  Sign intern contract  Pay invoices  Complete outcomes summary  Inform TechMission when intern leaves
    • Other TechMission Resources  www.ChristianVolunteering.org ◦ Post volunteer opportunities for free  www.christianvolunteering.org/foundationgrants.jsp ◦ Free directory of almost 11,000 Christian foundations & grants  UrbanMinistry.org website and apps for iPhone, Android ◦ Over 150,000 free sermons and resources on for serving urban communities  City Vision College for staff ◦ All Internship site staff receive a 25% discount with City Vision College  ILS Nova GED & Adult Education Program ◦ Provided at 25% discount to Internship sites ◦ Request free trial
    • iPhone & Android Application
    • City Vision Course Offerings Theology & Strategy of Urban Mission  Urban Evangelism & Discipleship  History of Urban Missions  Counseling in the City  Case Management  Residential Recovery Program  Life Skills Training  Urban Youth Ministry            Nonprofit Administration Nonprofit Accounting Financial Planning for Nonprofit Organizations Ministry Management Facilities Management Food Services Fund Raising Basics Intermediate Fund Raising Human Resources Christian Community Development
    • City Vision Addiction Studies Program        Case Management Counseling Alcoholics Counseling in the City Counseling Foundations Drugs of Abuse Family Issues and Recovery Group Counseling Practices       Life Skills Training Managing Residential Recovery Programs Mental Illness and Addiction Professional Counseling Practices Recovery Dynamics Sexual Issues in Addiction
    • Questions E-mail info@cityvisioninternships.org  Call: 617-282-9798 