Our custom-developed Cloud-based Eximius Portal facili- tates various activities like document management archiving, staff leave, expense claim approval and process workflow set ups Features Cloud Based+Mobile Application Simple interface Easy and extensive search Process flow and approval set ups Fully secured Flexible access management Audit trails Tickets/Messages to avoid emails Application Document Management Solution: Cloud based document archiving system that supports paperless environment. Process Flow Chain Set up: Set up document approval chains and process flows. Employee Claims Approval: Cloud based system for employees to submit claims and managers to approve. Employee Leave System: Cloud based system for employees to apply leaves and managers to approve.

1. Finance & Accounting Outsourcing
Simplified
Document Management System
1- Eximius Private -

2. Document Management System
2- Eximius Private -
Simplified Interface
Manage everything from one
window
Meta data Indexing
Search based on what you
need not where you saved
Mobile application
Anytime anywhere access
from full featured mobile app
Customized Process
Route documents through
custom process flows
Fully Secured
Fully Secured dedicated
servers and redundant data
Access Controls
Fully control who accesses and
who edits
Audit Trails
Live activity feed for each user
and each document
Tickets/Messages
Inbuilt messaging and ticket
system to avoid emails
Our custom-developed Cloud Based Document Management System supports paperless environment together
with implementation of process flows, internal controls, access management and audit trails.

3. the benefits of DMS
3- Eximius Private -
Compliance
• Various laws require proper storage of documents for # years
• Missing/lost documents can result in penalties
Storage/Accessibility
• Reduce the requirement of physical storage thus save cost
• Access documents online, virtually from anywhere
Retrieval
• Search documents based on what you need rather than where you saved
• Retrieve using any computing device (laptop, mobile, tablet etc.)
Internal Control
• Process flows, approval chains and access controls implement internal controls in the organization
• Audit trails and complete activity relating to documents is recorded
Back up/Disaster Recovery
• The data is always secured and available at multiple sites
• Documents are protected from fire, water, natural disasters
The Intangibles
• Time savings
• Boost Staff morale and improve client satisfaction
• Flexibility and peace of mind

4. - Eximius Private -
DMS Implements Customized Processes with built in internal controls and Audit
trails – e.g. Supplier Invoices
4
Client
Staff
Eximius
Bookkeeper
Client
Staff
Eximius
Accountant
Client Admin uploads the
supplier invoice directly
into the DMS
(No missing docs)
We view/download the
Supplier invoice online
DMS route the supplier
invoice to the the client for
more info (GL, FA info)
(Custom Info update)
Edit/Write various meta data
search details and tags based
on SWI
(Standard Coding)
Record the supplier invoice in
ERP
Accountants verify the work
to ensure accuracy and on
time delivery
(Accuracy & Compliance
Check)
Approve if no
discrepancy
No
Accountants release the
supplier invoice for
payment process Yes
DMS
ERP
Client updates the info.
Send any specific instruction
(no depedency on emails)
Client can generate real
time Supplier Payment
Status
(Payment status updates)

5. - Eximius Private - 5
Simple yet Customizable
Access Management Create Custom Workflows
User Interface

6. 6- Eximius Private -
Drag and drop the documents in the upload area
Alternatively you can click on the upload area and it will open the browse window
from where you can select the documents to be uploaded
Upload Documents
Upload Rules:
• Upload the document as PDF
• Each invoice to be uploaded as
one document
• Option to upload a zip file and
unzip each file in the zip folder as
a separate file or group them.
• If one invoice has multiple pages,
then scan all the pages as one
document and upload
• If one invoice has multiple pages
and cannot be scanned as one
document, zip all of them
together and upload zip file.
• The file size cannot exceed 5
megabytes per document

7. 7- Eximius Private -
Document
Screen
Review the document
details
Click on “View file” to
preview the file in the
browser or “Download
File” to download the
copy
Take action to approve or
reject the invoice/document
Specific pre-defined tags
can be assigned to the
document for easy search
The audit trail for the
document. Click on view all
the see the complete audit
trail
Shows the next task and
user to who it is assigned
Payment Status

8. 8- Eximius Private -
Search & Manage Documents
By default the list
shows last 200
documents. To view
older documents,
select the date range
or search by key
words
Search the list using
key words e.g.
Supplier name,
amount,
invoice/voucher
number etc.
Sort the table with
any column just by
clicking on the
header
Click on “Edit File”
link in order to view
the complete
document details
Click on “View File”
link in order to view
the pdf document

9. 9- Eximius Private -
Users can Manage all Tasks at one place
By default the list shows last
200 tasks. To view more,
select the date range and
search older tasks
Search the list using key
words
Sort the table with any
column just by clicking on the
header

10. 10- Eximius Private -
Approval Set up
Click “Approve” to
approve the
invoice/document
Click “Reject” to reject
the invoice/document
After clicking “Reject”,
select the task to which
the document should be
assigned and click
“Submit”
This task list show the
previous tasks that have
been completed for the
document
After “Approve” or “Reject”, the task is marked as complete

11. 11- Eximius Private -
Security
Philosophy
Business
Continuity
Plan
Systems
Security
Non
Disclosure
Agreements
Secured
Servers
Employee
Credibility
Business Continuity Plan
Redundant data and multiple offices
enable us to operate with minimal
disruption
Non Disclosure Agreements
Non disclosure agreements with the
customers and the employees along
with Strong Access Management
Employee Credibility
Standard and well documented hiring
process coupled with confidentiality
agreements
Systems Security
Workstations are secured with firewalls
and Anti-virus with no access to external
memory devices and internet
Security Philosophy
We are committed to the confidentiality
of the data and every effort is put in to
secure it
Security
Secured Servers & Network
Fully secured environment. Data is
hosted in reputable and secured data
centers

12. 12- Eximius Private -
Call us at: (MY) +6 012 398 3028
(IN) +91 98145 03936
Visit us at: www.eximiusventures.com
Mail us at: mail@eximiusventures.com
Our office: Suite 6, 6-1-1,
Jalan Jalil Perkasa 14,
Aked Esplanade, Bukit Jalil,
57000 Kuala Lumpur, Malaysia

13. - Eximius Private - 13
Offshore Resources
Multiple Offices (KL & IN)
Fully equipped facility
Secured Facility
Scalable
Office Space
Multiple Profiles
Qualified
Regular Trainings
Confidentiality Agreements
Scalable
Human Resources
Custom developed IT Systems
Hosting in reputable Data Centers
Regular upgrades/developments
Fully Secured
Scalable
BCP
Mobility – Mobile Apps
IT Infrastructure
Various Accounting Software's

14. 14- Eximius Private -
Search & Manage Documents
By default the list
shows last 200
documents. To view
older documents,
select the date range
or search by key
words
Search the list using
key words e.g.
Supplier name,
amount,
invoice/voucher
number etc.
Sort the table with
any column just by
clicking on the
header
Click on “Edit File”
link in order to view
the complete
document details
Click on “View File”
link in order to view
the pdf document

15. 15- Eximius Private -
Manage all Tasks at one place
By default the list shows last
200 tasks. To view more,
select the date range and
search older tasks
Search the list using key
words
Sort the table with any
column just by clicking on the
header

16. 16- Eximius Private -
Approval Workflow
Click “Approve” to
approve the
invoice/document
Click “Reject” to reject
the invoice/document
After clicking “Reject”,
select the task to which
the document should be
assigned and click
“Submit”
This task list show the
previous tasks that have
been completed for the
document
After “Approve” or “Reject”, the task is marked as complete

17. 17- Eximius Private -
Payment Updates
1. Click on the Status
option
2. Select the option “Paid”

18. 18- Eximius Private -
Workflow Set up

19. 19- Eximius Private -
Access Management

20. 20- Eximius Private -
Advanced Features