The eBMS cloud-based management platform is nimble enough to wrap around your business processes – whatever its shape or size. Find out more: www.ebms.com.au

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Business management made easy

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Are you boxed in by your current
management systems?
Are you limited by the following frustrations:
Too reliant on Spreadsheets
SharePoint sites driving you nuts
Too many ‘silo solutions’
Old inflexible legacy systems or databases
Unique processes which you would like to automate
Budget constraints

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The business
management system
that doesn’t box you
in.
Our cloud-based management platform is nimble
enough to wrap around your business processes –
whatever its shape or size.

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What’s in it for you?
Fast ROI & benefit
realisation
Longer lifecycle
Flexible reporting &
workflow
Easy to scale up
Easy integration
Lower cost due to
‘self maintenance
model’ & DIY
Easy to manage
and maintain
Everything in one
place
Meeting your
specific needs

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Thinking outside the box.
Developing systems that are
mobile and easy to
configure, but do not carry
an expensive price tag.
At the end you can expect an ability to:
 Load multiple data sets via web forms
 Create your own data capturing forms (DIY)
 Design & display data in real time dashboards
 Offer ‘best fit’ continuous improvement
 Workflow, alerts, escalations
 Auto loading of data feeds from multiple sources
 Lower support fees due to ‘self service model’

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System technology to create
X Incident Management
X Tender, quotation &
contract
X Vendor management
X Risk & opportunity
X Human resource
X Training & development
X Safety & incidents
X Job Management
X Quality Control
X Application forms
X Grant funding
management
X Building survey &
maintenance
X Automate council specific
processes
X Fleet management
X Induction management
Customised Tools & Solutions

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How we do it? Step1:
We offer you our platform technology which is feature rich and nimble
enough to optimise and streamline your business processes.
X SQL database
X Branded navigation portals
X Automatic business rule
scheduler
X Calendar integration
X Permission based security
X Document and policy library
X Dashboard & drill down
Reporting
X Real time data management
X Tailored data forms
X Effective & flexible workflow
X Email integration
X Versatility of data integration
X Clear audit trail
X Fully customisable ‘way of work’
X Automated reminders
X Dynamic ‘parent & child’ data relationships
X Drag & Drop configuration

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How we do it? Step2:
We then shape it around your unique requirements
Our platform is like playdough. We can
shape and configure it around your exact
data capturing, management and
reporting needs, helping you to drive
outcomes, achieve compliance and gain
more control.

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We configure…. Not code…. So easy, you can do it too 
The ‘Playdough’ effect ?

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40% baseline improvement in:
XCompliance XEfficiency XCollaboration
Businesses who choose eBMS can expect an estimated

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Key Features:
There is a wide variety of ways to configure automated email communication in order to
drive the correct action management e.g. notifications, reminders, sign-offs.
01. Automated reminders & communication
Use easy to understand “Report Creator” to build your own portfolio of reports, including “drill-
down”, charting and dashboards, giving you management information on your finger tips.
02. Flexible Dashboard and Tabular Reporting
Get the right people to view and perform the right actions.
03. Internal security & user profiles

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Our system can be configured to meet your unique workflow objectives. This leads to better
control and compliance.
04. Effective workflow & sign-offs
We understand the importance of enabling someone else to do the work of an absent
colleague. The eBMS Platform allows any selected user to take on the system identity of a
person who is absent. Built-in audit logging will record the actual user and the assumed
identity separately for the management of security.
05. Management of absence and substitutions
Get the right people to do permissions, approvals and escalations. For more rigid
department structures, we can accurately reflect the structure and roles of people.
06. Hierarchical department structures

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These include a number of possibilities, e.g.:
X Set standards
X Conduct induction & training
X ‘“Learn as you go” options.
07. Video and information buttons
You dream it, we configure it by offering you unprecedented configuration capabilities through the use of
X Drag & Drop Configuration tool (ideal for self service capabilities )
X Dynamic ‘parent & child’ database relationships
08. Easy to use & configure templates for data capturing

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Simply press a button and documents will be created based on set templates and layout
formats – no need to retype information already captured in eBMS platform.
Benefits include:
X Better management of document retention and version control
X Faster production of contracts
X More focus on higher value activities
X Reduced clerical errors
X Increased visibility through peer and expert reviews
10. Document assembly
Use easy to use functionality to export data into various file formats enabling you to use it
for external use e.g. slide presentations, spreadsheet modelling, etc
09. Export to Excel, PDF, MS Word, PNG, CSV

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This is a library to store your key policy and other documents for quick referencing. There
are a variety of ways to attach documents to your records which will ensure better case
management.
12. Inbuilt policy and document library
MailMerge is a feature that allows for the population of a template document with
information related to the recipient of a document. With eBMS MailMerge, users can
populate a template with data from their platform.
11. MailMerge
The capability for users external to the eBMS Platform (i.e. who does not have a username
& password) to access and complete data entry activities e.g. logging incidents, lodging
application forms, submitting complaints, etc
13. Public Forms

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Users can send the email that needs to be logged to a particular email address. The email will
automatically be received by the eBMS platform and logged in.
The benefits of this are:
X Reduction of double handling and manual data entry
X All email communications can be kept in a centralised location
X If someone is absent, another user can view the communication history and complete the work
14. Email capture against records
Adding policy and ‘the reasons why’ embedded in your data capturing forms will help users
to gain better clarity on performing their tasks. It helps them to stay compliant and it will help
managers to implement policies with greater success.
13. Policy embedded in templates

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Automated activities can be triggered through our scheduler or at the push of a button.
This allows you to:
X Activate automated reminders and notifications
X Alter content within records
X Import and export data
X Add records
X Raise record priority
15. Automated business rules
The platform is intelligent and intuitive. It includes an advanced formula engine, supporting
Excel functionality. Sophisticated behaviour can be attached to many aspects of forms.
Behaviours can be triggered from form interaction or scheduled events.
16. Advanced formula creation

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Easy to use with own ‘Look & Feel’
Complete customisation
around your processes
flows
Start with one solution and add
over time as your needs unfold
Your own look & feel with
maximum scalability

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Easy to use templates for data capturing
‘You dream it, we configure it’
Collapsible forms - more
user friendly
With dynamic parent & child relationships

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Flexible Reporting & Workflow
The interrogation of data is quick
and easy
Charting of data in customised
management dashboards
We customise your workflow
needs to best fit your organisation

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Users can build their own selection of reports –
Including ‘drill-down’ & Charting Reports
Grouping of data for improved
“drill down”
Various profile reports which
is quick and easy to design by
the user. Once designed, the
reports are available at their
finger tips – this turns out to
be a huge time saver for staff.
Use easy to understand ‘Report Creator’ to build your
own portfolio of reports

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Effective Workflow & Sign-Offs
For better control and compliance
We achieve your workflow objectives through the many ways we can configure it.
Responsible person, status, and priority for all forms
Manager Approvals
My eForms ‘To-do List’
As complex as your need dictates
When a person leaves your organisation for good, what do you do with all their work in progress? We have a
bulk workflow management tool to re-assign each of their tasks in one location.

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Management of Temporary Absence and Substitutions
For when users go on leave or are sick
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We have a secure area where
Administrators can set the
necessary arrangements for
absent users
X At any given time, there is probably at
least one person on leave from your
organisation.
X We understand the importance of having
someone else to be able to complete
their work while they are away. This is
especially important for systems that
have very structured workflow.
X eBMS Platform encompasses the
functionality to allow any selected user to
take on the system identity of a person
who is absent.
X The main advantage is the management
of security – you are not allowed to
change the original user’s account
settings without their password. Built-in
audit logging will record the actual user
and the assumed identity separately.
Now you can access the system and
act on behalf of an absent user

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Escalation, notifications & reminders
Stay informed
There is a wide variety of ways to
configure automated email
communication in order to drive the
correct action management e.g.
notification, reminders, sign-offs, etc

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Email Capture against records
Your Email Software
Your Contract Record
Sent Folder
X Users will send the email that needs to be logged to a particular email address
X The email will automatically be received by and logged in the eBMS Platform
X Reduction in double handling and manual data entry
X All email communications can be kept in a centralised location
X If someone is absent, another user can simply view the communication
history and complete an absentee's work/follow up while they are away

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Have imbedded video or information
buttons which offers a number of
possibilities e.g.
- Set standards
- Conduct induction & training
- ‘Learn as you go’ options.
Video and Information Buttons
Making it easy for everyone to engage with the system

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Load multiple data sets via web forms
Bring data into your platform quick and easy
Data Source: Select your spreadsheet
Data Target : Easy to select your data
Link & Validate , then import - quick & easy

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Internal Security & User Profiles
Getting the right people to view and perform the right actions
Add & Configure unlimited user groups

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What will it cost?
Purchase eBMS Platform includes the following
components:
These include:
X Installation & Set-up
X Configuration
X Licence Fees
X Training via Train-the-trainer model
X Support

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Cost components:.
X Cloud Hosted or
X Self Hosted
The eBMS platform to be hosted within an environment of your choice
Installation Configuration
X Rental of technology
X Contribute to ongoing R&D funding
X Free bug fixing & Platform
maintenance
Licence Fees for
X 20% Requirements
X 20% Architecture
X 35% Configuration
X 20% Test & Correct
X 5% Go-live

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Training
X Mentor & Partner approach
X eBMS to maintain ‘Training Site’
X Train-the-trainer approach
X Self Training via ‘Training Site’
X Simple processes - within a week
Easy to Scale-Up
www.ebms.net.au
Scale-up via Train-the-Trainer Model & Online Training Site

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Support
X eBMS to
- assist for self service model
- focus on product improvements
Self Service Model
Scale-up via Self Service Model
Support at a negotiated hourly rate

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Some of our current clients
X Corporate Businesses
X Government departments
X City / shire councils
X Professional service providers
X Not-for-profit organisations
X Referral partners
X Small & medium sized manufacturers

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The people behind the platform.
eBMS – Product Owner
A Melbourne based company and technology owner of the product - ‘The eBMS Platform’.
Established in 1995, it mainly focussed on crafting solutions within the spreadsheet and
database field. Eight years ago it recognised the need for management systems to be more
mobile, easy to configure and to be more affordable. The eBMS Platform has been available
over the last 5 years and are currently used throughout Australia with clients also in Thailand
and USA. This proven and dynamic product is used by a number of high profile clients , but
also a group of smaller organisations who we’ve freed successfully from ‘spreadsheet
slavery’.

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Contact us:
info@ebms.com.au
+61 3 8678 1856
www.ebms.com.au