Free Organization & Communication Tools

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Slides from 30 minute round table discussion of free tools to organize and communicate.

Slides from 30 minute round table discussion of free tools to organize and communicate.

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  • 1. Free Organization and Communication Software Anyone Can Use
    Presenter: Shana Ellison
    2011 Effective Education Partnerships Conference
  • 2. Introduction to free technology tools
    • Technology & the business of technology are continuously evolving.
    • 3. Tools appear and shift in the market at hyper speed. Some stay for many years, others…well, don’t get attached to any free tools!
    • 4. Often tools improve vastly over time.
    • 5. These might not be the besttools…but they’re FREE!
    Why are they free:
    Beta testing (Jott.com)
    Enticing new customers (SnagIt.com)
    Open Source or Shareware (OpenOffice.com)
    Business model (Google.com)
    2011 Effective Education Partnerships Conference
  • 6. www.google.com
    2011 Effective Education Partnerships Conference
  • 7. www.google.com/docs
    Documents
    Spreadsheets
    Presentations
    Drawings
    Forms
    Create and share your work online with Google Docs
    Upload your files from your desktop: It's easy to get started and it's free!Access anywhere: Edit and view your docs from any computer or smart phone.Share your work: Real-time collaboration means work gets done more quickly.
    2011 Effective Education Partnerships Conference
  • 8. www.google.com/calendar
    Share your schedule
    Mobile app and syncing with mobile phone build-in calendar
    Event reminders - sound, e-mail or text message
    Send invitations and track RSVPs
    Sync with your desktop applications, ex MS Outlook
    Work offline view calendar wherever you are
    2011 Effective Education Partnerships Conference
  • 9. www.CareCalendar.org
    Easily schedule:
    Meals
    Errands
    Housework
    Rides
    Visits
    Yardwork
    Any need
    For:
    New Moms
    Cancer Patients
    Alzheimers
    Surgery
    Respite Care
    By:
    Churches
    Friends
    Support Groups
    Extended Family
    Bible Study Groups
    Co-workers
    Neighbors
    CareCalendar is a web based system to organize meals and other help for families during a time of illness or life changing event, such as the birth of a baby or death of a family member. It can also be used for long term situations, including homebound and caregiver respite care needs.
    2011 Effective Education Partnerships Conference
  • 10. www.Yelp.com
    Yelp is an online urban city guide
    Find and write reviews for services and vendors
    Reviews are written by individuals/ ‘peers’
    You must register
    You can drill down by establishment or by reviewer
    You can create a trusted social network by inviting friends or ‘following’ certain reviewers
    You can share reviews on Facebook
    2011 Effective Education Partnerships Conference
  • 11. www.Mint.com
    See all of your accounts in one place
    Auto-categorizes transactions
    Alerts for low balance and bill reminders
    Free mobile app for on-the-go viewing
    Set budgets an financial goals, then track your progress
    Monthly e-mails with goal progress and free advice
    Mint brings all your financial accounts together online, automatically categorizes your transactions, lets you set budgets & helps you achieve your savings goals.
    2011 Effective Education Partnerships Conference
  • 12. www.BillMonk.com
    Know where you stand
    What you owe and what you’re due
    Drill down for detailsView by friend money and stuff that’s due between you
    Bill Allocation
    If someone covered dinner or the electric bill, this split - evenly or
    exact amounts.
    Settle UpUse their online payment service
    Use texts to create entries
    Create a library of books and other possessions
    BillMonk helps you avoid the awkwardness of borrowing and sharing. We track the debts that might otherwise be forgotten, and we do the cumbersome money-math.
    2011 Effective Education Partnerships Conference
  • 13. www.MeetingWizard.com
    Propose times
    Review responses
    Confirm a time
    Communicate
    2011 Effective Education Partnerships Conference
  • 14. www.Skype .com
    FREE Skype-to-Skype:
    Calls to anywhere in the world
    Conference calls
    Talk face-to-face with live video
    Instant messaging
    Send files
    For a fee:
    Call mobiles & landlines (Skype out)
    Conference calls with people on phones
    Long distance calls from your phone
    Group video conferencing
    SMS
    2011 Effective Education Partnerships Conference
  • 15. www.FreeConferenceCall.com
    FREE teleconferencing
    Requires only name and e-mailReservationless
    Immediate Access
    Dedicated Phone Number and Access CodeFree Conference Call Recording, Playback And Download FeaturesFree Conference Call Detail Report
    2011 Effective Education Partnerships Conference
  • 16. www.picasa.com
    Picasa = Download software (mac or PC):
    Automatically finds your photos on your computer
    Add tags to photos
    Edit photos
    Add place locators
    Picasa Web Albums = Online photo sharing:
    Create photo albums
    Set privacies per album
    2011 Effective Education Partnerships Conference
  • 17. Social Networking
    www.Facebook.com
    Connect with friends & acquaintances
    Share your life with posts, photos, videos & links
    Stay up to date with people far and near, past & present
    Support or promote causes/ businesses/ organizations
    Create events with open or closed invitations
    www.LinkedIn.com
    Solidify professional & personal connections
    Stay aware of individual/ industry/ group updates
    Post updates for announcements/ input/ marketing
    Leverage your network for jobs or resources
    Expert Advice through Q&A format
    wwwTwitter.com/About
    Real-time information – from who you’re following
    Updates from friends, news, businesses, interests, etc.
    Only as useful as the friends you follow
    Disseminate status, promotions, news – but you need followers
    Posts limited to 140 characters
    Can post to Twitter & FB simultaneously
    2011 Effective Education Partnerships Conference
  • 18. Event Planning
    www.Evite.com
    Create an invitations by occasion –new version changes
    Sends an e-mail to invitees and tracks attendance responses
    Includes a map link
    Let others invite more people or restrict
    Bought by American Greeting so now have e-cards
    www.Eventbrite.com
    Create events that are publically searchable or invitation only
    Search events
    Create payments, fees, donations (w/ multi levels), or make it free
    Creates customizable order confirmation e-mail
    Promote event – FB & Twitter, with widgets on websites, etc
    Can include a survey
    Manage attendees
    Event reports and tracking
    www.Facebook.com
    Create events with open or closed invitations
    Can invite people without a Facebook account
    Respond and track events
    Tracks FB friends’ birthdays
    2011 Effective Education Partnerships Conference