This document discusses using Kanban and Trello boards to plan and track the progress of remote and distributed teams working on non-IT projects. It provides examples of using these tools to manage the release of a music album and public relations and social media marketing for an artist. It also discusses designing Kanban boards, establishing workflows, implementing work-in-progress limits, and establishing daily standup meetings, replenishment processes, and retrospectives to facilitate team collaboration and monitoring of work across remote locations.

1. Remote / distributed teams
Planning work and tracking progress for non-IT projects
using Kanban method and Trello boards

2. Content
Checklist. How to organise the work of your distributed (remote) team
Psychological side of the remote work
Planning and monitoring for a distributed team
(based on 2 examples: Releasing of a music album + PR&SMM for an artist)
Work as a flow & Understanding of what work is
Kanban-board design (https://trello.com/b/oqZkwPUw/)
Team work & Cadences: (Daily standup, Replenishment, Retrospective)
Questions / Bonus topics

3. Remote work.
Overview and checklist
https://bit.ly/2R7GGCw

4. Experts recommend keeping your daily rituals even while working from home :)
I have my own rituals
too
https://www.reddit.com/r/funny/comments/fjie8a/exper

5. Planning and monitoring
IT methods for non-IT projects
https://trello.com/b/yb5ieKLd/ https://trello.com/b/PuFlNMOB/

6. Work as a flow
https://www.amazon.com/Kanban-Successful-Evolutionary-Technology-Business/dp/0984521402

7. Work as a flow
https://www.amazon.com/Kanban-Successful-Evolutionary-Technology-Business/dp/0984521402

8. 2 examples of workflow
Musical recordings - https://trello.com/b/yb5ieKLd/
PR & SMM - https://trello.com/b/PuFlNMOB/
Demo board - Play around - https://trello.com/b/oqZkwPUw/

9. Work with your board on a Daily
Standup
From right to left - Focus on finishing, not starting
Remove blockers and impediments
WIP limits. Pull a new work when you have a free work slot

10. Kanban-board design
1. Workflow Stages

11. Kanban-board design
WIP limits
Type of work

12. Calendar Power Up for Trello
2 types of backlog
(specific for this project)
Blocked task
and Blocker Issue
I recommend to use prefixes
for Blockers (e.g. Issue: ) Or
use a separated list (column)
with WIP limit = 1 (or even 0)
So you can easily find and
analyse all blockers later
Calendar
power up

13. Calendar Power Up for Trello
Cards with due date
(mostly from Conent
backlog)
Views
We can use Calendar Power
Up for making a content-
plan etc.
!!! Don’t overuse DueDate
field. Just use regular
workflow for regular tasks
Calendar
power up

14. Questions and bonus topics

15. Bonus topics
Replenishment and prioritisation
Classes of services
based on Cost of delay
Value vs Efforts (complexity)
How to improve the team’s efficiency
Find your bottleneck and optimise (improve) your workflow
Blockers clustering
Trello and Kanban in the subway (Trello for restaurants)
https://www.amazon.com/Kanban-Successful-Evolutionary-Technology-Business/dp/0984521402

16. Serge Ivanko
serg.ivanko.job@gmail.com
Telegram: @Serg1
https://www.linkedin.com/in/serhiyivanko/
Feel free
to contact me