PMI-SAC November Luncheon


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  • Making matters worse if the face that in many organization the project management functions and the portfolio management functions do not report through to the same part of the organization.
  • PMI-SAC November Luncheon

    1. 1. Utilizing Software Solutions to Support Project and Portfolio Processes<br />2009 PMI-SAC<br />Professional Development Conference<br />
    2. 2. Agenda<br />Why Project Portfolio Management is important<br />Why use PPM software solutions?<br />Where to use PPM software solutions?<br />Benefits of using PPM software solutions<br />Summary<br />
    3. 3. Why PPM is important<br />The only way organizations<br />Innovate<br />Change<br />Offer new products and services<br />Change is happening faster and faster<br />
    4. 4. How do we use technology today?<br />Why use PPM Software Solutions?<br />
    5. 5. Necessary elements for successful PPM<br />Organizations need: The right people<br />Supported by the right technology<br />Following the right processes<br />
    6. 6. Each area has their own goal<br />Complete project on-time, within budget and with the highest quality<br />Optimize outcomes from a related group of projects<br />To optimize the use of organizational resources<br />
    7. 7. But They Cannot Be Separated<br />There is a high degree of interaction between these three areas.<br />Resource and financial assets are used at the project level but managed at the portfolio level.<br />
    8. 8.
    9. 9. <ul><li> Difficulty selecting the right investments
    10. 10. Inability to manage increasing demand
    11. 11. Deciding how to manage costs</li></li></ul><li>Addressing These Challenges<br />WHAT IS ENGAGEMENT?Do the Right Things<br />WHAT IS EFFICIENCY?Do Things Right<br />IT’s ability to make the best use of its people, budgets and assets<br />IT’s ability to partner with the business to maintain alignment and maximizereturn from IT investments<br />WHAT IS ENABLEMENT?Ease of Deployment and End User Empowerment<br />Ability to cost effectively map PPM automation tool to specific business and end user needs with minimum risk and maximum value<br />
    12. 12. Where to use PPM tools<br />What PPM processes should be<br />part of a PPM tool initiative?<br />
    13. 13. Idea Management<br />Portfolio Management<br />Idea Management<br />Resources<br />Financial<br />Ideas<br />Good Ideas<br />Not so good Ideas<br />Approved Projects<br />
    14. 14. Idea Management<br />How does your organization ensure that:<br />A single list of possible future projects exists?<br />Collected in a easy manner?<br />With a common way to evaluate each one?<br />So that the “good” ideas can move forward in the process?<br />
    15. 15.
    16. 16. Portfolio Management<br />Portfolio Management<br />Idea Management<br />Resources<br />Financial<br />Ideas<br />Good Ideas<br />Not so good Ideas<br />Approved Projects<br />
    17. 17. Portfolio Management<br />How does your organization ensure that Decisions about project selection:<br />Lead to projects that align with organizational objectives?<br />Lead to projects that optimize human resources?<br />Lead to projects that optimize financial resource?<br />Decisions about what-if scenarios?<br />
    18. 18. Project Management<br />Project Cost Management<br />How do you ensure that:<br />Various cost plans can be created easily and accurately from the schedule?<br />
    19. 19. Project Management<br />Project Human Resource Management<br />How do you ensure that:<br />Resource requests are tracked properly?<br />The correct resources are working on each project?<br />Understand the impact of changes to resource assignments?<br />
    20. 20.
    21. 21. Project Management<br />Project Time Management<br />How do you ensure that:<br />There is one schedule that all team members can view and update?<br />Impacts on late deliverables from other project’s are understood?<br />That actual time spent is captured?<br />
    22. 22. Project Management<br />Project Communication Management<br />How do you ensure that:<br />Those who should see project information have access to it?<br />
    23. 23.
    24. 24. Project Management<br />Project Document Management<br />How do you ensure that:<br />All new project use the correct templates?<br />Documents are properly versioned?<br />All team members have access to the latest document versions?<br />All document deliverables have proper approval?<br />
    25. 25. Project Management<br />Project Process Management<br />How do you ensure that:<br />All process are properly governed so that;<br />Proper authority is provided for <br />Project approvals?<br />Phase Gate review & approvals?<br />Change Request approvals?<br />Document review & approvals?<br />
    26. 26.
    27. 27. The Ideal Scenario<br />
    28. 28. Demand<br /><ul><li> Lower demand on IT
    29. 29. Align projects with company goals 87%* of the time</li></ul>Project<br /><ul><li> Increase the quality of IT services delivered
    30. 30. Drop project failures by 59%*</li></ul>Financial<br /><ul><li> Lower the TCO of each investment
    31. 31. Reduce costs per project by 37%*</li></ul>Portfolio<br /><ul><li> Improve investment decision-making
    32. 32. Increase the number of projects delivered by 35%*</li></ul>Resource<br /><ul><li> Improve resource utilization
    33. 33. Reduce IT staff costs by $18,600 per 100 employees*</li></ul>Benefits of Using Software Solutions<br />
    34. 34. 557%<br />Average Return on Investment<br />
    35. 35. Summary<br />We know PPM is important…<br />So we need to do it right…<br />But it is complex…<br />Means support from a PPM Software Solution<br />
    36. 36. Questions?<br />