1. - TUT-
Classroom Delegation
EDU210T
Presenter:
Dr Muavia Gallie (PhD)
21 September 2011
Definition
• Appointing a person to act on one’s
behalf;
• Entrusting of authority, power and
responsibility to another;
• A form of power sharing (empowerment).
“Whatever the source of the leader’s ideas,
you cannot inspire your people unless one
expresses vivid goals which in some sense
they want.” David McClelland
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2. With Responsibility
Goes Authority
And with both
Goes Accountability
Accountability
Being answerable for actions /
failure to take action
Responsibility Authority
Obligation Control or power to act
on responsibilities
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3. " Responsibility CAN be delegated
but CAN NOT be transferred
Responsibility ~
You may share it with others,
but your portion is not diminished.
You may delegate it,
but it is still with you.
Authority
• Right to use assigned resources,
including personnel,
to accomplish a task or objective.
• Right to issue orders
and expect obedience
– Power or control
to act on responsibility
CAN and should be delegated.
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4. Principles of Delegation
The process of identifying elements that can be
delegated to others in the classroom can be
achieved with the following classification:
• “A” items – a few duties are the most important
and cannot be delegated or only you can perform
them;
• “B” items – some duties are important but not
critical and may be or could be delegated;
• “C” items – a great number of duties are
necessary to the organisation but of lesser
importance, and these should be delegate.
Rules for Delegation
• Make sure sub-ordinate clearly understand the
task. Have sub-ordinates describe what it is they
think you want them to accomplish;
• Make sure the person has the skill, talent, and
ability to perform the task. Don’t delegate a
task destined to result in failure or frustration;
• Allow the sub-ordinate latitude in how the task
should be performed. Your way is not the only
way;
• Provide all the resources necessary to
perform the task. Make sure that you provide
help in getting the task accomplished.
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5. Requirements for Delegation
1. Person to whom the task is delegated must be reasonably
competent and skillful;
2. Classroom manager must get to know the skills and interest of
the learners and their parents well;
3. Nature and extent of the task which is delegated must be
clearly defined and described;
4. Other members of the class must know to whom tasks have
been delegated and the authority they have to carry out task;
5. Classroom manager must trust those to whom task was
delegated, and not interfere constantly;
6. It must be possible to carry out assignment – not too difficulty;
7. There must be unity of leadership – delegated by one person;
8. Authority to carry out task, and responsibility must be
delegated along with the task.
When to Delegate
• Has more work than time allowed to
carry out task;
• Not able to execute tasks which have
higher priority;
• Management abilities of learners must
be developed;
• Parent involvement must be increased;
• Tasks can be carried out as well as or
even better by other people.
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6. Why is Delegation useful?
Your Your
Respon- Capacity
sibility
How to Delegate
• What to delegate (rewarding both classroom manager and person
doing work; specialised tasks like fire-fighting);
• Who to delegate to (person with appropriate KSD and time; or
someone willing to learn; must be reliable and sense of responsibility;
start with smaller tasks);
• How to delegate the task (delegated person must know – why
task is important, - what is expected, - when task must be completed,
- what authority he has to carry out task, - how to handle problems, -
how and when to report on progress, - how progress will be checked,
- what means and aids he has available, - what way he will carry out
the task);
• How to accompany and develop the person carrying out
the task (develop responsibility, initiative, own ideas, and abilities);
• How to check on its execution (keep to target dates; good and
regular communication; corrective steps at any time).
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7. Advantages of Delegation
1. Lightens the burden of teacher in respect of routine and less urgent tasks;
2. Gives teacher more time to complete more important tasks;
3. Enables teacher to manage more;
4. Allows quick decision making, with less intermediate people involved;
5. Allows decision making at a level on which details are known;
6. Involves more people, and brings greater commitment, loyalty and joint
responsibility;
7. Distribute the responsibility to more people, and increases their sense of
dedication;
8. Brings about a better team spirit;
9. Offers learners and their parents the opportunity to develop their abilities and
interest;
10. Promotes self-confidence and cooperation among learners;
11. Provides in-service training for parents and learners;
12. Offers greater job satisfaction, which leads to improved motivation and
morale;
13. Makes it easier to exercise control.
Everyone Wins
Make a habit of the following:
• Delegate not only the menial, unimportant
tasks but also the significant ones. People
will see this as a vote of confidence;
• Remain accessible. Always provide a
“safety net” for the sub-ordinate. Be
available as necessary, but do not engage
in over-the-shoulder surveillance;
• When the task is performed well, praise the
sub-ordinate.
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8. Remember this!
Enough authority must be delegated:
• To get the work done;
• To allow people to take initiative;
• To keep things going in your absence;
• To develop sub-ordinates;
• To establish accountability;
• To free up management time for higher
level activity.
Successful Delegation
• Makes work easier;
• Improves efficiency;
• Increases people effectiveness;
• Develops people;
• Ensures that the right people do the
right jobs.
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9. 28 September 2011
Test 1 – Transformational Leadership, Preventative/
Care approach to Classroom Discipline, and
Managing Parental Involvement
19 October 2011
Test 2 – Organisational Conflict and Classroom
Delegation
26 October 2011
Discussion of Important Questions
Thank You!
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