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Clery Update - IACLEA Southeast & Southwest Regional Conference Jan. 21, 2014

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5 ways to enhance Clery compliance

5 ways to enhance Clery compliance

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  • 1. Clery Act Update iaclea Southeast & Southwest Regional Conference Steven J. Healy Margolis Healy & Associates
  • 2. Follow us on Twitter @margolishealy www.slideshare.net/margolishealy © Margolis Healy & Associates, LLC
  • 3. Agenda • Making the Case • Clery Act 101 • 5 Ways to Immediately Enhance Compliance © Margolis Healy & Associates, LLC
  • 4. The Landscape A sea change – • Renewed focus on the issues of sexual and gender violence • Activism by students, faculty, others • Survivor courage • Evolving legislation (Clery & TIX) • REALITY – The world is FLAT © Margolis Healy & Associates, LLC 4
  • 5. A Not So Quiet Storm • Clery Act is official home for most campus safety & security legislation • Aftermath of Virginia Tech tragedy – Clery amended • Campus SaVE Act amends Clery; changes effective 2014 • Anti-Bullying efforts may land in Clery • OCR Focus on Title IX and overlap with Clery © Margolis Healy & Associates, LLC
  • 6. No – this is a TSUNAMI! © Margolis Healy & Associates, LLC 6
  • 7. © Margolis Healy & Associates, LLC
  • 8. The Prevention Lens COMPLIANCE IS IMPORTANT, BUT PREVENTION AND RESPONSE IS MORE IMPORTANT © Margolis Healy & Associates, LLC 8
  • 9. ED – Coming Soon to a Campus Near You! • If you have a problem, you have a PROBLEM! • ED proactively focuses on campus incidents and local, regional, national headlines  Virginia Tech (Timely Warning Reports)  Bowie State University (Document Request Only)  Morgan State University (Document Request Only)  Penn State (Program Review Underway)  University of North Carolina – CH (Program Review Underway) © Margolis Healy & Associates, LLC
  • 10. Clery Act 101 • 1986: • 1988: • 1990: • 1992: • 1994: • 1998: • 1999: • 2000: • 2002: • 2005: • 2008: • 2009: • 2011: • 2013: Jeanne Clery murdered at Lehigh University Pennsylvania Act 73 Federal Crime Awareness & Campus Security Act Campus Sexual Assault Victims’ Bill of Rights Campus Security Act Regulations Higher Education Act Amendments Clery Act Regulations Issued Campus Security Statistics Website Campus Sex Crimes Prevention Act ED’s Clery Handbook Published Higher Education Opportunity Act 2008 Final Campus Safety Regulations Handbook for Campus Safety & Security Reporting Campus SaVE Act © Margolis Healy & Associates, LLC
  • 11. What is this thing called “Clery?” • A consumer rights bill • An institutional responsibility • Not JUST campus public safety • Campus-wide collaboration and cooperation critical to success © Margolis Healy & Associates, LLC
  • 12. 5 Ways to Enhance Compliance © Margolis Healy & Associates, LLC
  • 13. 5 Ways to Enhance Compliance 1. Formally appoint a Clery Act Compliance Coordinator. • Processes, on-going data gathering and campus collaboration, demand focus • At a minimum, 50% of time dedicated to Clery • Coordinator leads Clery Act Committee  Formally chartered group of administrators should guide the institution’s Clery compliance activities.  Size doesn’t matter © Margolis Healy & Associates, LLC
  • 14. 5 Ways to Enhance Compliance 2. Review your required policies. • Ensure policies and policy statements are updated and represent your current practices • Review at least annually • Emphasis on policies governing Timely Warning Reports, Campus Sexual Assault, Domestic/Intimate Partner Violence & Stalking Prevention Programs, Emergency Notifications and Missing Students © Margolis Healy & Associates, LLC
  • 15. 5 Ways to Enhance Compliance 3. Identify and train your campus security authorities. • Use org. chart to identify those officials who have significant responsibilities for students and campus activities. Deans, directors, and coaches are a start. • You likely have hundreds, possibly thousands • Conduct in-person training for Tier 1/Tier 2 CSAs • On line for others © Margolis Healy & Associates, LLC
  • 16. Educating the Campus Community Two-Staged Curriculum: 1. Each Campus Security Authority receives initial classroom training • Clery Act requirements and University reporting procedures. • To date, roughly 200 trainings conducted. 2. All Campus Security Authorities are required to complete an annual online refresher training beginning in 2013. 3. Identified approximately 3,000 employees to receive training. © Margolis Healy & Associates, LLC
  • 17. Increasing Awareness • Conduct “information sessions” to engage campus community on Clery Act requirements, practices, and future endeavors. • Variety of audiences, including executive and academic leadership from University Park as well as campuses, Faculty Senate governance, and Intercollegiate Athletics. • University has devoted a renewed effort to encourage the reporting of crimes. © Margolis Healy & Associates, LLC
  • 18. 5 Ways to Enhance Compliance 4. Fail proof your crime and arrest/referral data collection process • Flowchart your process for collecting data from required sources • Are there offices that have disciplinary systems that you’re not aware of, or have confusion over, what has to be reported? • Do you have the necessary forms to facilitate data collection? • Test your system often © Margolis Healy & Associates, LLC
  • 19. 5 Ways to Enhance Compliance 5. Identify and track all of your safety awareness and crime prevention programs. • Give credit where credit is do; many ASRs omit the programs offered by other campus departments. • Maintain an inventory of all campus programs and update as needed. • Ensure you list both type and frequency of all programs in your ASR. • Don’t go to MSU © Margolis Healy & Associates, LLC
  • 20. 5 Ways to Enhance Compliance 6. Prepare for the Campus SaVE Act • Develop your policies & policy statements • Ensure data collection processes for new areas • Revise Grievance Procedures • Develop & implement training and education © Margolis Healy & Associates, LLC
  • 21. Campus SaVE Act Challenges • Requires your IMMEDIATE attention • Collaboration & Coordination are KEY • Programming Resources © Margolis Healy & Associates, LLC
  • 22. 5 Ways to Enhance Compliance © Margolis Healy & Associates, LLC
  • 23. Thank You! © Margolis Healy & Associates, LLC 2 3
  • 24. Contact Information www.margolishealy.com 866-817-5817 www.slideshare.net/margolishealy © Margolis Healy & Associates, LLC
  • 25. YOUR FREE GUIDE TO CAMPUS SAFETY & SECURITY • Research and compare crime data for over 4,400 schools • Access relevant safety resources • Plan for a safe spring break and travel abroad experience • Get breaking campus safety and security-related news