This document discusses strategies for managing archival backlogs through minimal level processing (MLP) at Yale University. It proposes defining basic processing approaches for key areas like rearranging, deduplicating, and addressing privacy issues. The goal is to make processing decisions at accessioning and document them using standards like DACS to communicate what has and has not been done to collections. This would allow 85% of new materials to receive basic processing while reserving more extensive processing for the remaining 15% that require it.
Pseudo–science and the art of software methodsGlen Alleman
We hear all the time about the next big thing that will undo all the standard principle of business management, software development methods, and processes needed to produce reliable, robust products as planned. Here's some "test" questions to get answered before getting to excitied.
Introduction to archival processing, presented as part of a one-day workshop on the same topic, Drexel University, April 23, 2010. Adapted with permission from training materials created by Holly Mengel for the PACSCL Hidden Collections Processing Project. http://clir.pacscl.org/
The Archivists' Toolkit presented at MARAC, November 13, 2010Holly Mengel
S14. Open to Anything: Using Open Source
Products in Repositories
Economic uncertainty, dwindling funds, and shrinking staff challenge us to do more with less. Open source products offer excellent tools for continuing to make information and resources available and accessible. Speakers will share their
experiences with collection management software Archivists’ ToolKit, and online publishing tools WordPress and Omeka.
Chair:
Rachel Donahue, University of Maryland’s iSchool
Speakers:
Holly Mengel, PACSCL/CLIR Hidden Collections
Matt Herbison, J. Welles Henderson Archives and Library at the
Independence Seaport Museum
Rebecca Goldman, Drexel University
Research data catalogues and data interoperability in life sciencesBlue BRIDGE
Presentation by Rafael C Jimenez, ELIXIR CTO
This presentation gives an overview of data catalogues in the life sciences and describe different approaches of data interoperability and federation. It also explains the relationship and differences among ELIXIR registries, data repositories, data archives and knowledge-bases. The presentation introduces few ideas for discussion about how to facilitate data interoperability in the European Open Science Cloud.
Pseudo–science and the art of software methodsGlen Alleman
We hear all the time about the next big thing that will undo all the standard principle of business management, software development methods, and processes needed to produce reliable, robust products as planned. Here's some "test" questions to get answered before getting to excitied.
Introduction to archival processing, presented as part of a one-day workshop on the same topic, Drexel University, April 23, 2010. Adapted with permission from training materials created by Holly Mengel for the PACSCL Hidden Collections Processing Project. http://clir.pacscl.org/
The Archivists' Toolkit presented at MARAC, November 13, 2010Holly Mengel
S14. Open to Anything: Using Open Source
Products in Repositories
Economic uncertainty, dwindling funds, and shrinking staff challenge us to do more with less. Open source products offer excellent tools for continuing to make information and resources available and accessible. Speakers will share their
experiences with collection management software Archivists’ ToolKit, and online publishing tools WordPress and Omeka.
Chair:
Rachel Donahue, University of Maryland’s iSchool
Speakers:
Holly Mengel, PACSCL/CLIR Hidden Collections
Matt Herbison, J. Welles Henderson Archives and Library at the
Independence Seaport Museum
Rebecca Goldman, Drexel University
Research data catalogues and data interoperability in life sciencesBlue BRIDGE
Presentation by Rafael C Jimenez, ELIXIR CTO
This presentation gives an overview of data catalogues in the life sciences and describe different approaches of data interoperability and federation. It also explains the relationship and differences among ELIXIR registries, data repositories, data archives and knowledge-bases. The presentation introduces few ideas for discussion about how to facilitate data interoperability in the European Open Science Cloud.
In August 2014, I was hired by the Reuther Library at Wayne State University to process 1700 linear feet of American Federation of Teachers records in 18 months. At the outset, I was concerned about some of the common complaints people have about the More Product, Less Process method, but I have found them to be manageable. Included in this poster are explanations of some of the issues I have encountered and how I have dealt with them. Overall, I have found MPLP to be very effective and I am on track to finish this project on time.
Our World is Flat: An Introduction to Managing Archival and Photograph Collec...West Muse
Presented by Layce Johnson, Collections Archivist and Danielle Grundel, Photo Archivist, at the Idaho State Archives, this workshop covered a variety of topics including the unique nature of archival and photographic collections, the difference between collections policy and procedure, the processing and arrangement of archival collections, and the use of digitization as a tool to document and preserve different materials. Found within the presentation are a variety of additional outside resources.
Our World is Flat: An Introduction to Managing Archival and Photograph Collec...West Muse
This workshop was designed for museum professionals, beginners and old pros alike, who find themselves struggling to manage paper and photographic materials in their institutions. We encouraged open minds and open hearts to engage with us and each other as we journeyed through the dark passageways of
the archival profession. There were two hands-on group projects: processing a manuscript collection and creating a digitization plan.
A systematic study of how student media outlets are archiving their data was undertaken. This presentation offers some of the results and provides tips for how-to archive.
Kevin Long - DRI Training Series Day UCC: Organising Your Collectiondri_ireland
Presentation given by Kevin Long, Digital Data Curator on the Inspiring Ireland 1916 project at the Digital Repository of Ireland, in the Digital Humanities Active Learning Space, University College Cork, as part of a day-long DRI Training session on 'Preparing Digital Collections'. This seminar introduces attendees to the basics of arranging collections of heritage material to facilitate cataloguing and discovery. Although the Digital Repository of Ireland’s collection arrangement functionality will be discussed specifically, the themes explored in this seminar are applicable to both digital and non-digital collections.
Managing a Mass Collections Review from Assessment to DeselectionNASIG
Presenter: David Burke
Starting in 2017, Falvey Memorial Library at Villanova University initiated a long-overdue collection review of the monograph collection. This is partly to ensure a healthy collection with room for growth, but also to prepare for a renovation of the building--ideally by the summer of 2019. This presentation will explore the ongoing process of organizing and enacting this weeding project. This includes using OCLC’s GreenGlass software to assist liaison librarians with selection, the criteria developed for deselection, and incorporating faculty participation in the project without undermining it. There is also intensive training of student workers to pull the proper books, withdraw them from the catalog and WorldCat, and dispose of them. The talk will highlight the ongoing challenges related to this project, which hopefully would encourage some discussion of the issues.
Rebecca Grant - DRI Training Series: 1. Organising Your Collection dri_ireland
Presentation given by Rebecca Grant, Digital Archivist at Digital Repository of Ireland on February 17th, 2016 in the Royal Irish Academy, Dublin, as part of the DRI Training Series 'Preparing Your Collection for DRI'. This seminar introduces attendees to the basics of arranging collections of heritage material to facilitate cataloguing and discovery. Although the Digital Repository of Ireland’s collection arrangement functionality will be discussed specifically, the themes explored in this seminar are applicable to both digital and non-digital collections.
Presented at the International Internet Preservation Consortium (IIPC) Web Archiving Week, University of London, 16 June 2017.
Web archiving has become imperative to ensure that our digital heritage does not disappear forever, yet many institutions have not begun this work. In addition, archived websites are not easily discoverable, which severely limits their use. To address this challenge, OCLC Research has established the OCLC Research Library Partnership Web Archiving Metadata Working Group to develop a data dictionary that will be compatible with library and archives standards. Three reports on this project are available in July 2017, focused on metadata best practices guidelines, user needs and behaviors, and evaluation of web archiving tools.
More information: oc.lc/wam
Contact: Jackie Dooley, dooleyj@oclc.org
In August 2014, I was hired by the Reuther Library at Wayne State University to process 1700 linear feet of American Federation of Teachers records in 18 months. At the outset, I was concerned about some of the common complaints people have about the More Product, Less Process method, but I have found them to be manageable. Included in this poster are explanations of some of the issues I have encountered and how I have dealt with them. Overall, I have found MPLP to be very effective and I am on track to finish this project on time.
Our World is Flat: An Introduction to Managing Archival and Photograph Collec...West Muse
Presented by Layce Johnson, Collections Archivist and Danielle Grundel, Photo Archivist, at the Idaho State Archives, this workshop covered a variety of topics including the unique nature of archival and photographic collections, the difference between collections policy and procedure, the processing and arrangement of archival collections, and the use of digitization as a tool to document and preserve different materials. Found within the presentation are a variety of additional outside resources.
Our World is Flat: An Introduction to Managing Archival and Photograph Collec...West Muse
This workshop was designed for museum professionals, beginners and old pros alike, who find themselves struggling to manage paper and photographic materials in their institutions. We encouraged open minds and open hearts to engage with us and each other as we journeyed through the dark passageways of
the archival profession. There were two hands-on group projects: processing a manuscript collection and creating a digitization plan.
A systematic study of how student media outlets are archiving their data was undertaken. This presentation offers some of the results and provides tips for how-to archive.
Kevin Long - DRI Training Series Day UCC: Organising Your Collectiondri_ireland
Presentation given by Kevin Long, Digital Data Curator on the Inspiring Ireland 1916 project at the Digital Repository of Ireland, in the Digital Humanities Active Learning Space, University College Cork, as part of a day-long DRI Training session on 'Preparing Digital Collections'. This seminar introduces attendees to the basics of arranging collections of heritage material to facilitate cataloguing and discovery. Although the Digital Repository of Ireland’s collection arrangement functionality will be discussed specifically, the themes explored in this seminar are applicable to both digital and non-digital collections.
Managing a Mass Collections Review from Assessment to DeselectionNASIG
Presenter: David Burke
Starting in 2017, Falvey Memorial Library at Villanova University initiated a long-overdue collection review of the monograph collection. This is partly to ensure a healthy collection with room for growth, but also to prepare for a renovation of the building--ideally by the summer of 2019. This presentation will explore the ongoing process of organizing and enacting this weeding project. This includes using OCLC’s GreenGlass software to assist liaison librarians with selection, the criteria developed for deselection, and incorporating faculty participation in the project without undermining it. There is also intensive training of student workers to pull the proper books, withdraw them from the catalog and WorldCat, and dispose of them. The talk will highlight the ongoing challenges related to this project, which hopefully would encourage some discussion of the issues.
Rebecca Grant - DRI Training Series: 1. Organising Your Collection dri_ireland
Presentation given by Rebecca Grant, Digital Archivist at Digital Repository of Ireland on February 17th, 2016 in the Royal Irish Academy, Dublin, as part of the DRI Training Series 'Preparing Your Collection for DRI'. This seminar introduces attendees to the basics of arranging collections of heritage material to facilitate cataloguing and discovery. Although the Digital Repository of Ireland’s collection arrangement functionality will be discussed specifically, the themes explored in this seminar are applicable to both digital and non-digital collections.
Presented at the International Internet Preservation Consortium (IIPC) Web Archiving Week, University of London, 16 June 2017.
Web archiving has become imperative to ensure that our digital heritage does not disappear forever, yet many institutions have not begun this work. In addition, archived websites are not easily discoverable, which severely limits their use. To address this challenge, OCLC Research has established the OCLC Research Library Partnership Web Archiving Metadata Working Group to develop a data dictionary that will be compatible with library and archives standards. Three reports on this project are available in July 2017, focused on metadata best practices guidelines, user needs and behaviors, and evaluation of web archiving tools.
More information: oc.lc/wam
Contact: Jackie Dooley, dooleyj@oclc.org
Doing More with Less:The Crisis, Cooperation, and the Librarykramsey
The current financial situation has forced many libraries to pay unprecedented attention to how they are organized to achieve their missions. One common thread emerging in the responses is cooperation: those needing to cut costs sharply are finding that they cannot do so incrementally but must instead transform their activities in ways that spread cost and diffuse risk among many partners. The talk will cover some of the opportunities available for transformative institutional collaboration among libraries, including collaborative, open source software development as well as the challenges facing those attempting to collaborate. It will pay particular attention to the question of how to collaborate strategically: that is, how to ensure that collaboration retains or increases a library’s ability to pursue mission, enhance agility, increase sovereignty, and improve sustainability.
What if you ran your library like a bookstore?kramsey
Libraries may have unique missions, but the way we accomplish them has a lot in common with many other businesses and institutions. This presentation will take a look what we can learn from bookstores, public radio, parks and recreation departments and other organizations that could help us reduce costs and improve revenues for libraries. And what could happen if we don’t.
June 3, 2024 Anti-Semitism Letter Sent to MIT President Kornbluth and MIT Cor...Levi Shapiro
Letter from the Congress of the United States regarding Anti-Semitism sent June 3rd to MIT President Sally Kornbluth, MIT Corp Chair, Mark Gorenberg
Dear Dr. Kornbluth and Mr. Gorenberg,
The US House of Representatives is deeply concerned by ongoing and pervasive acts of antisemitic
harassment and intimidation at the Massachusetts Institute of Technology (MIT). Failing to act decisively to ensure a safe learning environment for all students would be a grave dereliction of your responsibilities as President of MIT and Chair of the MIT Corporation.
This Congress will not stand idly by and allow an environment hostile to Jewish students to persist. The House believes that your institution is in violation of Title VI of the Civil Rights Act, and the inability or
unwillingness to rectify this violation through action requires accountability.
Postsecondary education is a unique opportunity for students to learn and have their ideas and beliefs challenged. However, universities receiving hundreds of millions of federal funds annually have denied
students that opportunity and have been hijacked to become venues for the promotion of terrorism, antisemitic harassment and intimidation, unlawful encampments, and in some cases, assaults and riots.
The House of Representatives will not countenance the use of federal funds to indoctrinate students into hateful, antisemitic, anti-American supporters of terrorism. Investigations into campus antisemitism by the Committee on Education and the Workforce and the Committee on Ways and Means have been expanded into a Congress-wide probe across all relevant jurisdictions to address this national crisis. The undersigned Committees will conduct oversight into the use of federal funds at MIT and its learning environment under authorities granted to each Committee.
• The Committee on Education and the Workforce has been investigating your institution since December 7, 2023. The Committee has broad jurisdiction over postsecondary education, including its compliance with Title VI of the Civil Rights Act, campus safety concerns over disruptions to the learning environment, and the awarding of federal student aid under the Higher Education Act.
• The Committee on Oversight and Accountability is investigating the sources of funding and other support flowing to groups espousing pro-Hamas propaganda and engaged in antisemitic harassment and intimidation of students. The Committee on Oversight and Accountability is the principal oversight committee of the US House of Representatives and has broad authority to investigate “any matter” at “any time” under House Rule X.
• The Committee on Ways and Means has been investigating several universities since November 15, 2023, when the Committee held a hearing entitled From Ivory Towers to Dark Corners: Investigating the Nexus Between Antisemitism, Tax-Exempt Universities, and Terror Financing. The Committee followed the hearing with letters to those institutions on January 10, 202
Read| The latest issue of The Challenger is here! We are thrilled to announce that our school paper has qualified for the NATIONAL SCHOOLS PRESS CONFERENCE (NSPC) 2024. Thank you for your unwavering support and trust. Dive into the stories that made us stand out!
Biological screening of herbal drugs: Introduction and Need for
Phyto-Pharmacological Screening, New Strategies for evaluating
Natural Products, In vitro evaluation techniques for Antioxidants, Antimicrobial and Anticancer drugs. In vivo evaluation techniques
for Anti-inflammatory, Antiulcer, Anticancer, Wound healing, Antidiabetic, Hepatoprotective, Cardio protective, Diuretics and
Antifertility, Toxicity studies as per OECD guidelines
Unit 8 - Information and Communication Technology (Paper I).pdfThiyagu K
This slides describes the basic concepts of ICT, basics of Email, Emerging Technology and Digital Initiatives in Education. This presentations aligns with the UGC Paper I syllabus.
Francesca Gottschalk - How can education support child empowerment.pptxEduSkills OECD
Francesca Gottschalk from the OECD’s Centre for Educational Research and Innovation presents at the Ask an Expert Webinar: How can education support child empowerment?
Synthetic Fiber Construction in lab .pptxPavel ( NSTU)
Synthetic fiber production is a fascinating and complex field that blends chemistry, engineering, and environmental science. By understanding these aspects, students can gain a comprehensive view of synthetic fiber production, its impact on society and the environment, and the potential for future innovations. Synthetic fibers play a crucial role in modern society, impacting various aspects of daily life, industry, and the environment. ynthetic fibers are integral to modern life, offering a range of benefits from cost-effectiveness and versatility to innovative applications and performance characteristics. While they pose environmental challenges, ongoing research and development aim to create more sustainable and eco-friendly alternatives. Understanding the importance of synthetic fibers helps in appreciating their role in the economy, industry, and daily life, while also emphasizing the need for sustainable practices and innovation.
A Strategic Approach: GenAI in EducationPeter Windle
Artificial Intelligence (AI) technologies such as Generative AI, Image Generators and Large Language Models have had a dramatic impact on teaching, learning and assessment over the past 18 months. The most immediate threat AI posed was to Academic Integrity with Higher Education Institutes (HEIs) focusing their efforts on combating the use of GenAI in assessment. Guidelines were developed for staff and students, policies put in place too. Innovative educators have forged paths in the use of Generative AI for teaching, learning and assessments leading to pockets of transformation springing up across HEIs, often with little or no top-down guidance, support or direction.
This Gasta posits a strategic approach to integrating AI into HEIs to prepare staff, students and the curriculum for an evolving world and workplace. We will highlight the advantages of working with these technologies beyond the realm of teaching, learning and assessment by considering prompt engineering skills, industry impact, curriculum changes, and the need for staff upskilling. In contrast, not engaging strategically with Generative AI poses risks, including falling behind peers, missed opportunities and failing to ensure our graduates remain employable. The rapid evolution of AI technologies necessitates a proactive and strategic approach if we are to remain relevant.
How to Make a Field invisible in Odoo 17Celine George
It is possible to hide or invisible some fields in odoo. Commonly using “invisible” attribute in the field definition to invisible the fields. This slide will show how to make a field invisible in odoo 17.
Putting Access Before Perfection: The Ripple Effects of Backlog Management in Manuscripts and Archives at Yale University
1. Putting Access Before Perfection:
The Ripple Effects of Backlog Management in
Manuscripts and Archives at Yale University
Christine Weideman, Carrie S. Beinecke Director of Manuscripts and Archives
William Landis, Head of Arrangement and Description, Manuscripts and Archives
Friday, 14 November 2008
NELINET Bibliographic Services Conference:
Revealing Hidden Collections: Making the Lost Found Again
College of the Holy Cross, Worcester, Massachusetts
2. Institutionalizing MPLP
• Doing more assertive up-front work with donors
• Defining and documenting basic processing
approaches to four key areas that inadvertently steer
archivists to item-level processing:
Rearranging | De-duplicating | Privacy issues | Preservation
• Making processing decisions at the point of
accessioning, and documenting them
• Using data content standards to create more robust
descriptions of what we have/have not done to a
collection
3. Documenting ‘Basic’ Processing I
• Options for work within boxes
– None (inventory as received)
• Good enough if folder labels are meaningful and condition is
acceptable
– Folder rearrangement only
• When received folder order is confusing and obstructs use, or
when significant portions of the collection/accession are
unfoldered or poorly housed upon receipt
– Work within folders
• Only when funds come with collection or when use warrants it
4. Documenting ‘Basic’ Processing II
• Options for deduplication
– Don’t do it
• Only remove duplicates if they exist in egregious
enough quantities to be noticed during cursory
accessioning review of collection
– Do it
• When funds for processing come with collection
• When users call duplicates out as a problem in the
reading room
5. Documenting ‘Basic’ Processing III
• Options for dealing with privacy issues (student
records, health records, legal records, donor
restrictions, etc.)
– Cursory review
• With input from donor
• Logical areas within some collections where existence of these
materials seems most likely
– In-depth review
• When cursory review reveals many such records (consider closing
portion of collection for a time rather than item-level review)
• When use bring privacy issues to the attention of Public Services
staff (researchers, duplication orders, etc.)
6. Documenting ‘Basic’ Processing IV
• Options for preservation work on collection materials
– Basic
• All material housed appropriately for transport to storage facility
and servicing in reading room
• Replace obviously deteriorating containers, primarily folders
• Remove obviously rusty fasteners
• Identify obvious water damage/mold issues
– Advanced
• Preservation issues immediately endangering collection materials
raised and addressed
• Need for any item-level conservation work identified and
documented for future reference
7. The Ideal for Which We Strive
85% of newly accessioned materials 15% of newly accessioned materials
dealt with using ‘Basic’ strategies require something beyond ‘Basic’
12. Decision-making about Processing
• Make and document decisions at point of accessioning
• Collaboration IS required: involve whoever is necessary
to make necessary decisions for specific accessions
– Processing staff
– Collection development staff
– Director
– Electronic records expert
13. Using Standards
• Describing Archives: A Content Standard (DACS), Chicago:
Society of American Archivists, 2004
• Defines 26 elements commonly used in describing
archival materials
• For use in U.S., but keyed to international archival
standards
• Focus is on descriptions of aggregations, provenance-
based or intentionally assembled
14. Using Standards
• We can use the descriptive elements defined in
DACS more assertively to better communicate
in our descriptions what has and has not done to
a collection
• If we really mean that we will revisit minimal
processing a collection is heavily used and end
users feel the processing decision impedes use,
we need to tell them so
15. Examples: DACS 5.1 Custodial History
Element
The donor obtained the collection from the East Idyllwild
Historical Society when it was disbanded in 1975.
Volunteers from that institution retrieved the collection
from the loading dock of the Bountiful County
Archives in 1967 after it was deaccessioned. During the
deaccessioning process, all material from 1862-1865,
and possibly other years, was destroyed prior to
acquisition of the collection by the East Idyllwild
Historical Society. In addition, it is unclear whether or
not selected items were removed by previous owners.
16. Examples: DACS 5.3 Appraisal, Destruction,
and Scheduling Information Element
The collection originally included four linear feet of
financial information, primarily checkbook stubs and
monthly bank statements. During processing, because
repository policy calls for retention only of summary
financial information, the annual account statement for
each year was retained and others discarded. Also,
checkbook stubs were sampled, with one random book
of stubs retained for every five years.
17. Examples: DACS 7.1 Notes Element (for a
Processing Note)
This collection received a basic level of processing within a year
after it was received by Your Name Here Special Collections.
This included rehousing in archival boxes and minimal
organization. Except in extreme cases, collection materials were
not refoldered. Descriptive information is drawn in large part
from information supplied with the collection and from an initial
survey of the contents. Folder titles appearing in the Inventory
section of the finding aid are often based on those provided by
the creator or previous custodian. Titles have not been verified
against the contents of the folders in all cases. When folder labels
contained no or too little information, processing staff supplied
titles based on a cursory examination of folder contents and
appropriate national content standards. Additional processing
may be done in the future if usage of the collection suggests that
would be appropriate.
18. Using Archival Approaches to Managing
Publications and Printed Ephemera
• Experiments at Yale, both in Manuscripts and Archives and in
the broader Library
• Many intentionally assembled (by the library or archival
repository) collections of printed materials are as valuably
accessed by author (e.g., Yale unit that generated them) or by
topic (e.g., Theodore Dwight Wolsey, President of Yale from
1846-1871; New Haven and Northampton Railroad) than by
detailed bibliographic cataloging
– Archival approaches to managing such materials may be cheaper,
especially when the backlog is huge (250,000 uncataloged pamphlets in
Yale’s Mudd Library)
32. What We’ll End Up With
• Completely enhanced MARC record in our OPAC with
~20 fields rather than 2
• Enhanced with an 856 link to a finding aid for the
collection in our Yale Finding Aid Database
– This could also be a link to a static HTML rendition of the
finding aid if no finding aid system available
• Finding aid with more granular information about
collection contents that is crawlable by commercial
search engines like Google, Yahoo, etc.