64. USING THIS TEMPLATE See the notes pane or view the full notes page ( View menu) for detailed help on this template.
Editor's Notes
Before you begin People taking this course should be familiar with inserting graphics and formatting text and tables in Microsoft Office Word. To learn more about using graphics in Word, students can take the Microsoft Office Word 2003 training presentation course called “Add graphics and keep them where you want them.” [ Note to trainer : For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.]
The most familiar element of a signature is the complimentary closing. “Yours sincerely,” “Kindest regards,” and “Thank you” are all complimentary closings. Which one you use depends on the tone of your message.
A signature might also include a marketing message or even a favorite quotation to express humor or personal values.
Notes: Be sure to consider your audience carefully before you disclose any sensitive information such as your physical address and phone number. You might not want to get unexpected calls from strangers. An e-mail signature might also include your vCard attachment. For more information about vCards, see the Quick Reference Card, available at the end of this presentation.
For now, we’ll keep our example simple and cover the creation of a fairly basic signature with a hyperlink for your e-mail address.
[ Note to trainer : Steps—given in either numbered or bulleted lists—are always shown in yellow text.]
“ Untitled” isn’t very glamorous, is it? You can give your signature your name, call it “My signature,” or choose anything you like. It’s easy to figure out what's in descriptive signatures named, “My work signature,” “My family e-mail signature,” “My soccer buddies signature,” and so forth. But it’s totally up to you.
If you type your address, press ENTER at the end of each line. And pressing ENTER at the end of an e-mail address automatically turns the address into a hyperlink in your signature. Note that left-aligned signatures are what most recipients will expect. But who knows, you might want your signature centered in the message.
For example, you might want to use a different complimentary closing or none at all.
[ Note to trainer : With Outlook 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Outlook, with instructions to guide you. Important : If you don’t have Outlook 2003, you won’t be able to access the practice instructions.]
A logo is useful for branding a product or company, and a photo can make you more recognizable in later face-to-face situations.
Note : Before you create a fancy signature, it’s a good idea to check how you send e-mail messages. If you or most of the people you send to prefer Plain Text, a plain signature is all you need, and all you can send.
If you change your message format to be Plain Text, Notepad opens instead, and you edit a .txt file.
Tip : Pictures, photos, or clip art can slow delivery of e-mail. Keep the file size under 100 KB if possible.
When you finish editing the fancy signature, save the file and close Word. You’ll return automatically to Outlook.
[ Note to trainer : With Outlook 2003 and Word 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Outlook and Word, with instructions to guide you. Important : If you don’t have at least Outlook 2003, you won’t be able to access the practice instructions.]
For example, your formal signature with business contact information may be the one you assign to your work e-mail for corresponding with customers. When you’re just e-mailing co-workers who know you, you probably want to use a less formal signature.
That's pretty easy too!
For example, for new messages you may want to use a fancy signature with a picture and hyperlinks, but for replies and forwards a more "lightweight" signature with only text will save space and reduce delivery time.
Examples of Bobby Moore’s different signatures: He uses Bobby Moore (Fancy) for his Microsoft Exchange Server account at AdventureWorks. And he uses Bobby as Volunteer for his POP3 account, which he uses to coordinate fund-raising for the Baldwin Museum of Science.
Note : In case you’re curious about how to set up Outlook to use more than one e-mail account, we’ve included a link to more information in the Quick Reference Card at the end of this presentation course.
[ Note to trainer : With Outlook 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Outlook, with instructions to guide you. Important : If you don’t have Outlook 2003, you won’t be able to access the practice instructions.]
Using This Template This Microsoft Office PowerPoint ® template has training content about using Outlook 2003 to create e-mail signatures. It's geared for you to present to a group and customize as necessary. This template's content is adapted from the Microsoft Office Online Training course called “Create great-looking signatures for your e-mail.” Features of the template Title slide: On the very first slide, there is placeholder text over which you should type the name of your company. Or you can delete the text box altogether if you don't want this text. Animations: Custom animation effects are applied throughout the presentation. These effects include entrance effects called Peek and Stretch , and occasionally, Dissolve in . All effects play in previous versions back to Microsoft PowerPoint 2000. To alter animation effects, go to the Slide Show menu, click Custom Animation , and work with the options that appear. If this presentation contains a Macromedia Flash animation: To play the Flash file, you must register a Microsoft ActiveX ® control, called Shockwave Flash Object, on your computer. To do this, download the latest version of the Macromedia Flash Player from the Macromedia Web site. Slide transitions: The Wipe Down transition is applied throughout the show. If you want a different one, go to the Slide Show menu, click Slide Transition , and work with the options that appear. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for each lesson and to the Quick Reference Card that is published for this course. Please take note: You must have Outlook 2003 installed to view the hands-on practice sessions and in one case, Word 2003. Headers and footers: The template contains a footer that has the course title. You can change or remove the footers in the Header and Footer dialog box (which opens from the View menu).
![Course contents ,[object Object],[object Object],[object Object],[object Object],Create great-looking signatures for your e-mail Each lesson includes a list of suggested tasks and a set of test questions.](data:image/gif;base64,R0lGODlhAQABAIAAAAAAAP///yH5BAEAAAAALAAAAAABAAEAAAIBRAA7)