Copy of the briefing given to military members and their families.

1. HMCS REGINA
Pre-Deployment Briefing
 Pt 1: Legal
 Pt 2: Military Family Resource Centre
 Pt 3: Medical
 Pt 4: Postal
 Pt 5: Pay & Benefits

2. Part 1: Briefing on Legal Issues
HMCS Attorney, Wills
Power of
REGINA
Personal Legal Issues
LCdr Heather Fogo
Office of the Assistant Judge Advocate General
(Pacific Region) 2

3. Discussion Points
 Power of Attorney (POA)
 Wills
 SDB Beneficiary Form
 Travel Authorization Letter

4. Power of Attorney (POA)
Allows a person (the donor) to
appoint someone 19 years of age or
older (BC) to be their representative
(the attorney), for the purposes of
financial transactions or business
arrangements on his/her behalf

5. Power of Attorney
 The financial or business arrangements
could include:
 Insurance for car or home
 Bank loans
 Mortgage payments
 Buying or selling property, including cars and
houses
 Pay issues
NB: It does not give the attorney the power to make
health care decisions

6. Duties of the Donor
 Give clear instructions, help the
attorney understand what the donor
wants done
 Make sure it will be accepted by the
institutions where it would be used
 Complete any other documents that
the attorney cannot do (i.e. statutory
declarations)

7. Duties of the Attorney
 Must act in good faith
 Follow the instructions of the donor
 Perform transactions with due skill
and care
 Cannot delegate the power of
attorney
 Must respect the title (ownership) of
the donor’s property and money
 Must keep proper accounts/records

8. The Power is in the Document
 SAFEGUARD THE ORIGINAL POA
 DON’T TAKE IT WITH YOU ON
DEPLOYMENT

9. Termination of POA
 Terminating events
 Enduring POA
 Revocation by the Donor

10. WILLS
What is a Will?
The written statement by which a
person instructs how his or her
estate should be distributed after
death

11. Why You Need a Will
 From the death of a person dying
intestate until administration is
granted … the personal estate and
effects of the deceased person are
vested in the court…. s.3 Estate Administration Act
 If one dies “Intestate” then province
uses formula to distribute estate

12. Wills
• Basic CF Will is adequate for:
First marriage
Single members
Simple finances
No children

13. Wills
 Suggest you get a Will from a Civilian
Lawyer if:
Second or subsequent marriage
Home owner
RRSPs, trust funds, stocks etc.
Children
Wish to have several persons as beneficiaries
Will Kits May or May Not be Valid

14. Need to Re-Do Your Will?
 You should re-do your Will when:
Newly married (previous will is invalidated
by marriage)
Children are born
Death (of executor or beneficiary)
Change of life circumstances

15. Supplementary Death Benefit
(SDB) Beneficiary
 Review SDB Beneficiary form –
changes in circumstances (i.e.
marriage) will not automatically
change SDB beneficiary

16. Travel Authorization Letter
 Is proof that you consent to your
child traveling with a spouse or
another person
 May be required to cross US or other
borders with children
 Can be signed by any commissioned
officer

17. Part 2: Briefing on the MFRC
Activities and services for family members
Sandra Pinard
Deployment Coordinator

18. Your Community,
Your Resource Centre
“offering programs and services unique to
the military lifestyle. ”

19. Key to Successful Deployments
Research shows that families that are
well prepared, know where to turn in
case of emergencies and have strong
support systems deal most successfully
with deployments.

20. The MFRC’s Top 3 Tips
1. Plan well - Ensure your family knows
how to contact us
2. Learn about the available resources
3. Get connected

21. Plan and Prepare
• Financial, Legal and
Household
• Use the checklists provided
• Pick up a MFRC Magnet
• Single members – give the
MFRC contact info to your
loved ones.

22. Know what resources are
available
 Check out the HMCS REGINA Handbook
 Check out the Information Tables
 Find out about Upcoming Activities
 Check out the MFRC website :
www.esquimaltmfrc.com
www.esquimaltmfrc.com

23. Get Connected
 Join the REGINA Family Network
 Your Network volunteer: Kim
regina.family@shawcable.com
 Attend the weekly Drop In Coffee
Sessions
 Find out about fun activities – connect
with others like yourself.
“Helping another is always the best way to help yourself”

24. Upcoming Activities
 Father’s Day BBQ – June 23
 Formation Fun Day – July 7
 HMCS REGINA Meet and Greet – July 11
(CPAC)
 Drop In Coffee Sessions (every Wed &
switch between Esq and Colwood)
 Deployment Dinners – once a month in
Esquimalt
Join the REGINA Family Network to receive emails and updates on
activities and information from the ship.

25. REGINA Sunday Sessions
Dates will be posted on the MFRC website
12–1pm Lunch
1–2pm Network Planning Session
2–3pm CO’s Presentation
3–4pm Adult Workshop
Free on-site childcare from 12:30pm – 4:30pm

26. Get your Military Family
Identification Card
(MFID)
 Military Member must be present to sign
the card
 Cards for Married or Common Law
 Children 13 and older
 Contains Member’s SN, gives you access
to the Base and services, and the MIL
Discount Program

27. Top 4 Service requests by loved
ones of Deployed Members
1. Free Mail drop off
2. Staying in Touch Calls (anywhere)
3. Networking Opportunities
4. Respite Childcare

28. Deployment & Children
Complete the “Pre-Deployment activities
with your children.
Two options for offering your child
support throughout the Deployment
- Onsite Children’s Workshops
- At Home Children’s Workbooks with
virtual support for the “at home” parent
via the web.

29. Single Members
We haven’t forgotten you!
Services Provided
 SIT calls for parents – wherever they
may be
 Newcomer activities
 Postal services and VTC
 Pet care and car storage advice during
deployment

30. Contact
Esquimalt MFRC
24-hours a day / seven days a
week
(250) 363-2640
Or toll-free anywhere in Canada
1-800-353-3329
mfrc@shawcable.com
www.esquimaltmfrc.com
The Esquimalt MFRC is on Facebook and Twitter!!

31. Esquimalt MFRC Locations
 Signal Hill – (just up the hill from the
Canteen Road Parking Lot)
 Lampson – (Lampson St School in the
same building as the Base Language
School)
 Colwood Pacific Activity Centre (CPAC) –
open evenings and Saturdays.

32. Part 3: Briefing on Medical
The Health Care Plan, Immunizations
MEDICAL BRIEF
WO JR HOBBS 32

33. Her Majesty’s Canadian Ship REGINA
 Purpose is to familiarize themselves as to
the medical capabilities of HMCS REGINA.
 WO John Hobbs, Physician Assistant
 Qualified the following
• Advanced Cardiac Life Support
• Advanced Trauma Life Support
• Minor Dental restorations
• Advanced Airway Management
• X tours of Afghanistan with lots of trauma
experience.

34. Her Majesty’s Canadian Ship REGINA
 Medical Capabilities
Small trauma and resuscitation bay
Limited Narcotics carried
X 4 bunks for patient holding
X 1 Sea King helicopter if available due to
• Weather
• Mission

35. Her Majesty’s Canadian Ship REGINA
 Most common medical conditions
encountered
Sea Sickness
Viral Illnesses due to enclosed living
conditions
Lacerations / contusions

36. Her Majesty’s Canadian Ship REGINA
 What happens when a member gets hurt?
Initial treatment from myself or my Junior Cpl
G. Dureau.
If life threatening: treatment as per protocol
then immediate if possible to closest medical
facility to deal specifically with the members
condition.
Non life threatening: initial treatment with the
intent of getting them back to work as soon as
possible.

37. Her Majesty’s Canadian Ship REGINA
 If a member is taken to hospital how does
that work?
If it is urgent then via Sea King
If non urgent and can wait until we hit port then
via ground transportation.
 Does a member of the crew go with them?
Depends on the condition of the casualty, if it is
non urgent then most likely a member of the
crew will accompany.
If urgent my Junior Cpl G. Dureau will
accompany.

38. Her Majesty’s Canadian Ship REGINA
 How is the family notified
Thatis a Chain of Command decision, I give the
Command Team medical options and decisions.
This is a non medical decision that the XO and
CO

39. Her Majesty’s Canadian Ship REGINA
 If I want to do an HLTA with my family
member, do I need any special
immunizations”
 Yes, depending on where you and your spouse
wish to take an HLTA you will both be required
to have your immunizations current.
If travelling to RSA or Sub Saharan South Africa
you will need Yellow Fever. We do not routinely
vaccinate for such.
If visiting countries who have malaria you will
be required to take anti-malarials during and
after your stay. Requires blood testing if taking
Primaquine.

40. Part 4: Briefing on Sending Mail
How to get a package to a deployed member
POSTAL
BRIEFING
FOR PERSONNEL DEPLOYED
ON 0PERATIONS
AIR LAND OR SEA

41. This presentation is to familiarize
you with the two options you have
to send mail to deployed personnel.
1.Canadian Forces (CF) morale mail
service
2.Canada Post

42. CF MORALE MAIL DROP OFF POINTS
MFRC
Signal Hill and Lampson
Mon to Fri 08:30 to 16:30 hrs
CPAC
Mon to Thur 07:30 to 21:00 hrs
Fri 07:30 to 18:00 hrs
Sat 08:30 to 16:30 hrs
FMO Office and Naden Mail
Room
Mon to Thurs 08:30 to 15:00 hrs
Fri 08:30 to 12:00 hrs
Note: Wrapping paper, tape and addresses are available at all
locations.

43. WEIGHT AND SIZE FOR MAIL
THROUGH CF MORALE MAIL SERVICE
The maximum weight for parcels is 20 Kgs
BY ORDER OF OS LOG SERVICES NDHQ
OTTAWA
Oversize and overweight parcels will not
be accepted.

44. THERE IS A MAXIMUM SIZE FOR MORALE MAIL
PARCEL SEE EXAMPLE OF BOX SIZE AT EACH
DROP OFF POINTS.
Example
40 CM Max:
60 CM
20Kgs
40 CM

45. THE CORRECT MAILING ADDRESS
FOR HMCS REGINA PERSONNEL
Aye Missew Sender’s
123 My St
Victoria BC V9A 7N2
address
Tel-765-4567
Contents: Smith A.Pte 123 (Mess #)
Chips HMCS REGINA
Newspapers
Books
PO BOX 17000 STN FORCES
VICTORIA BC V9A 7N2
Description of Addressee
contents

46. MAIL SENT THROUGH
CANADA POST
Process at any Postal outlet.
Postage is required on all items, letters and
parcels. ****Pending Government legislation.
This option offers special services, insurance,
registered mail, etc
All items which are time sensitive ie:
Xpresspost ,Priority courrier etc, are effective only
until it arrives in FMO Ops.
Mail will be sent via CMTT from FMO to the ship

47. CF MORALE MAIL SERVICE
No special services available with
this service; i.e. insurance, registered mail.
In order to place claim for damaged or lost mail through
AJAG you require:
Proof of content.
Proof of delivery to a Military Post Office i.e
Original receipt of the item and CPC tracking
Number. (Recommended for high value item)

48. LAST MINUTE INFORMATION
Canada Post will continue providing free
delivery of letter mail to deployed troops
through 2012.

49. MAIL GOING THROUGH CANADA POST
John Doe
Return address
123 My St
Victoria BC V9A 7N2
Bloggins B.PO1 123 (Mess #)
HMCS REGINA
PO Box 17000 STN FORCES
VICTORIA BC V9A 7N2
Address
ee
Canada Post Custom Declaration
is
OBLIGATORY ! MAKE SURE YOU

50. CANADA POST CUSTOMS DECLARATION
Sender: Destination:
Same as Same as
on parcel on parcel
x
Description of contents $20.00
*NCV
Sign here
*NCV = No Commercial Value

51. PROHIBITED ITEMS
 Alcoholic beverages and tobacco products;
Weapons and replicas, explosives;
Corrosive liquids/solids, flammable liquids/solids;
Batteries; pornographic material;
Knives;
Compressed gases (aerosols);
Drugs and narcotics (including prescription drugs);
Perishable items
Supplementary restrictions according to host country.
Note: Batteries are permitted if in original sealed packaging

52. MAILING PARCELS
FROM THEATER

53. Duty free exempt on parcels from
theatre; $60.00 per family member.
Duty free exempt on parcels is as follows. Ex:
Cpl Smith sends a parcel to his family which
consists of 3 gifts for his wife and 2 children…
3 person family x $60.00 = $180.00 duty free
So if the parcels’ gifts total $230.00 in value,
the addressee might be liable to pay duty on
the difference: $230.00 - $180.00= $50.00

54. YOU CAN CONTACT
FMO AND MFRC:
FMO (250) 363-2176
MFRC (250) 363-2640

55. Part 5: Briefing on Benefits & Allowances
Plus information on Leave Travel Allowance
BENEFITS
& ALLOWANCES
HMCS REGINA
OP ARTIMUS
55

56. Benefits and Allowances
 Prior to departure
 Under command RCN (before
theatre)
 OPCOM CEFCOM (OP ARTIMUS)
 Under command RCN (after theatre)
 Once alongside in Esquimalt

57. PRIOR TO DEPARTURE
57

58. PMV Storage
PMV Storage:
 Commercial facility: actual
reasonable costs
 Not claimable for non-commercial
 On the return, up to $200 before
taxes required for roadworthiness
(safety checks, brake cleaning etc)
once out of storage. Receipts
required.
 One vehicle

59. Custodial Expenses
 For single members or married service
couples where both are away for service
reasons
 can not claim if in SQs
 $275/mth (with receipts) can be paid to
ensure the security of vacant residence
(extra insurance costs, lawn mowing,
minor maintenance, snow removal, etc)
 Commercial service only

60. RCN Operational
Command
Normal Sailing
under CANFLTPAC Command
60

61. Family Care Assistance
 Financial support for childcare services for
SERVICE COUPLES (both deployed) or
SINGLE PARENTS who have dependants
less than 18 yrs of age
TB regulations:
 Max $35/day with declaration
 Max $75/day with receipt
 For amount spent after what you normally pay
 NON-TAXABLE

62. Benefits under OPCOM RCN
 Normal Pay, PLD, Sea Duty Allowance
 10 Minute Phone Calls Every 3 Days
 Foreign Service Compassionate
Travel Allowance

63. OPCOM CEFCOM
OP ARTIMUS
Once CEFCOM takes command, they will
advise the Task Force Commander what
rate of benefits is.
The financial benefits depend on where in
theatre.
63

64. Risk Allowance
 The intent of the Risk Allowance (RA)
is to compensate for the risks
associated with a specific post.
 When at level 3 or above, pay and
allowances are tax free to a monthly
maximum (Currently $8401).

65. Risk Allowance
LEVEL AMOUNT
I $161 TAXABLE
III $482 NON TAXABLE

66. Hardship Allowance
 The intent of the Hardship Allowance (HA)
is to compensate for the living conditions
existing at a specific post.
 Replaces Sea Duty Allowance as they both
compensate for the same thing.
 If a member would loose money by going
on HA, can elect to retain SDA instead
(consider HA Bonus future trips)

67. Hardship Allowance Levels
Taxable and non Taxable (Cdn $)
III $482.00
IV $642.00

68. Hardship Allowance Bonus
7 - 12 points 20 %
13 - 18 points 30%
19 - 24 points 40%
25 – 30 points 50%
31 – 36 points 60%
i.e. 7 mths op experience @ HA 3 = $88.20 (20% x $482)

69. Operations Foreign Service
Premium
 Is an allowance payable to the
member:
a. in recognition of service on
operations; and
b. to cover expenses not specifically
covered by other allowances and
benefits.

70. OPS FSP
Points LEVEL Amount
0 to 6 1A $745
7 to 12 1B $811
13 to 18 1C $878
19 to 24 1D $944
25 to 30 2A $1011
31 to 36 B $1051
etc,

71. OPCOM CEFCOM (Big Box)
 OPS Foreign Service Premium (min
$745/month – taxable)
 Hardship Allowance Level 3 (Provisional)
(min $482/month – taxable)
 Hardship Allowance Bonus (for qualified
members)
 Risk Allowance Level 1 (Provisional)
(min $161/month – taxable)
 15 Minute Phone Calls Every 3 Days
 Home Leave Travel Assistance
 Foreign Service Compassionate Travel
Allowance

72. OPCOM CEFCOM (Little Box)
 OPS Foreign Service Premium (min
$745/month – non taxable)
 Hardship Allowance Level 4
($642/month – non taxable)
 Hardship Allowance Bonus (for qualified
members)
 Risk Allowance Level 3
($482/month – non taxable)
 15 Minute Phone Calls Every 3 Days
 Home Leave Travel Assistance
 Foreign Service Compassionate Travel
Allowance

73. OP ARTIMUS
In-Theatre Benefits
Points (0-6) (7-12)
OPS FSP 745.00 811.00
HARDSHIP - LEVEL 4 642.00 642.00
HA Bonus (7-12 = 20%) 0 133.20
RISK - LEVEL 3 482.00 482.00
TOTAL 1,869.00 2,068.20

74. Mission Leave
 Annual leave is not taken during tour
 Mission Leave is usually 2.5 days/month
 To be used in conjunction with your HLTA
 Travel days are not included in mission
leave
 If leave is denied for operational reasons,
special leave may be granted on return.

75. HLTA
 When proceeding on authorized special leave,
reimbursement for transportation expenses for
the return journey between member’s post and:
 the member’s home
 the member’s previous place of duty
 A reverse HLTA where the NOK comes to you
(no stop overs, and 3 day rule)
 If the CO authorizes a Third Location HLTA,
then the benefit is an allowance, not a
reimbursement

76. After OPCOM CEFCOM
Back to normal sailing
76

77. Benefits after
OP ARTIMUS
 Normal Pay, PLD, Sea Duty Allowance
 10 Minute Phone Calls Every 3 Days
 Foreign Service Compassionate
Travel Allowance

78. ONCE ALONGSIDE
IN ESQUIMALT
78

79. On return home
 Disembarkation Leave (7 days)
 SLTA as applicable
 Convert Unused Mission Leave to
Special Leave (if applicable)

80. Special Leave in lieu of Mission leave
For days on OP ARTIMUS:
31-45 3
46-60 4
61-75 5
76-90 6
91-105 7
106-120 8
121-135 9
136-150 10
151-165 11
166-180 12
181–195 13
196-210 14

81. Special Leave in lieu of Mission leave
 Reckoned in working days
 Normally consecutive
 Must have served at least 30 days in
AOO
 Formula currently being reviewed