Business Letters<br />A basis overview<br />Writing Seminar<br />
Styles often used<br />
Parts of the letter<br />HEADING<br />INSIDE ADDRESS<br />GREETING<br />BODY<br />CLOSE<br />SIGNATURE<br />
Heading<br />Includes the address of the sender and date<br />552 Madison AvenueNew York, NY 10446October 10, 2011<br />Do...
Inside address<br />Includes the name and address of the person receiving the letter:<br />Mrs. Martina HerzogCustomerServ...
Greeting (Sometimes called the “salutation”)<br />DearMrs. Herzog:<br />Use title and last name as in the inside address.<...
Body<br />State the business of the letter<br />Should be written in complete sentences and paragraphs<br />Gets to the po...
Closure & Signature<br /> “Sincerely” is a standard close for business letters.<br />Skip 3 lines below the close and type...
Formatting details<br />Use a standard font: Times New Roman or Lucida Bright, for example.<br />Single-space within the p...
Punctuation Pointers<br />For dates, use a comma between the day numeral and the year. (January 1, 2012)<br />Use a comma ...
The End<br />Produced by Pat Taylor in August 2003<br />Last updated October 2011<br />
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Business Letter Overview

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Transcript of "Business Letter Overview"

  1. 1. Business Letters<br />A basis overview<br />Writing Seminar<br />
  2. 2. Styles often used<br />
  3. 3. Parts of the letter<br />HEADING<br />INSIDE ADDRESS<br />GREETING<br />BODY<br />CLOSE<br />SIGNATURE<br />
  4. 4. Heading<br />Includes the address of the sender and date<br />552 Madison AvenueNew York, NY 10446October 10, 2011<br />Do no abbreviate words such as “Drive”<br />Use postal service abbreviations for states such as “DE”<br />Do not abbreviate the month<br />
  5. 5. Inside address<br />Includes the name and address of the person receiving the letter:<br />Mrs. Martina HerzogCustomerService ManagerNewsmag552 Madison AvenueNew York, NY 10446<br />Use Mr., Mrs., or Ms.<br />Include the job title<br />
  6. 6. Greeting (Sometimes called the “salutation”)<br />DearMrs. Herzog:<br />Use title and last name as in the inside address.<br />Use a colon (:) after the name.<br />
  7. 7. Body<br />State the business of the letter<br />Should be written in complete sentences and paragraphs<br />Gets to the point courteously<br /> Should conclude with a statement of action expected<br />
  8. 8. Closure & Signature<br /> “Sincerely” is a standard close for business letters.<br />Skip 3 lines below the close and type your name, exactly as you will sign it.<br />Your signature should be legible, in blue or black ink.<br />
  9. 9. Formatting details<br />Use a standard font: Times New Roman or Lucida Bright, for example.<br />Single-space within the parts of the letter.<br />Double-space (skip a line) between the parts and between paragraphs.<br />
  10. 10. Punctuation Pointers<br />For dates, use a comma between the day numeral and the year. (January 1, 2012)<br />Use a comma between the city and the state abbreviation (Dover, DE) but not between the state and zip code (Dover, DE 19904)<br />User a colon after the greeting (Dear Mrs Hertzog:) and a comma after the close (Sincerely,)<br />
  11. 11. The End<br />Produced by Pat Taylor in August 2003<br />Last updated October 2011<br />
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