Activity 10 Team Cadmium

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ACTIVITY 10: MEETING

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ACTIVITY 10: TEAM MEETING
TABLE OF CONTENTS
1. FIRST MEETING
1.1 MEETING AGENDA: FIRST MEETING. . . . . . . . . . . . . . . . . 3
1.2 MEETING MINUTES: FIRST MEETING . . . . . . . . . . . . . . . . 4
2. SECOND MEETING
2.1 MEETING AGENDA: SECOND MEETING. . . . . . . . . . . . . . . 9
2.2 MEETING MINUTES: SECOND MEETING. . . . . . . . . . . . . 10
3. THIRD MEETING
3.1 MEETING AGENDA: THIRD MEETING. . . . . . . . . . . . . . . . 14
3.2 MEETING MINUTES: THIRD MEETING. . . . . . . . . . . . . . . 15
4. TIME-LINE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
5. BIBLIOGRAPHY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
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MEETING AGENDA: FIRST MEETING
■ DOCUMENT CREATED BY CARLOS VILLARREAL KWASEK
REVISED BY TEAM CADMIUM
MEETING AGENDA
FIRST MEETING
Meeting scheduled for the 4th of August 2015 at
14.00 GMT via audio Skype by Carlos Villarreal K.
Meeting duration: 1 hour and 20 minutes.
Please be 5 minutes earlier in order to set up con-
nection.
Attendees:
Nada Nassier (Art Direction). 7.00 (-7 GMT)
Hiba Abu Heija (Creative Director). 18.00 (+4 GMT)
Ian Richmond (Art Direction). 23.00 (+9 GMT)
Carlos Villarreal K. (Team Leader). 16.00 (+2 GMT)
Purpose:
1. Agree on final team organization, rules, time-
line and titles.
2. Choose a Gallery Theme.
3. Agree on the next step and further meetings.
Meeting Lead: Carlos Villarreal Kwasek.
Meeting Minutes: Ian Richmond. (Everyone is en-
couraged to take notes)
Agenda:
1. 13.55 (5 min) Connection setup. Skype.
2. 14.00 (5 min) Titles and Organizational Graph.
3. 14.05 (25 min) Management and Communica-
tion Plan.
3.1 Reporting to the team: How often should
we communicate?
3.2 Communication channel: IDI & Asana.
Which one is for what?
3.3 Feedback: How do we create a draft? How
do we feedback? When is it final?
3.4 Final Art: How do we keep all material
consistent with the same art style?
3.5 Do we need another Skype meeting?
1. 14.30 (25 min) Team Rules and Operating
Agreements.
1.1 How do we define goals? How far do we
stretch each task? How can we reach Good
quality, Better quality, and Best quality?
1.2 Postmortem: Should we feedback on our
working practices after each task? What
has been good? What have we struggled
with? Does anything has to change?
1.3 Assignment postmortem: After our final
delivery should we do an overall reflec-
tion? Is this going to help each one of us
for our self assessment?
1.4 Any resources we need to acquire?
2. 14.55 (20 min) Gallery theme: Review our pro-
posals. Each person should explain their idea in
2 minutes maximum. After that we vote.
3. 15.15 (5 min) OPTIONAL: Q&A. Asana Tutorial?
4. 15.20 Meeting ends. ■

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MEETING MINUTES: FIRST MEETING
■ DOCUMENT CREATED BY IAN RICHMOND
REVISED BY CARLOS VILLARREAL KWASEK
MEETING MINUTES
FIRST MEETING
Meeting called to order Tuesday, August 04, 2015
at 14.00 GMT by Carlos Villarreal Kwasek (Team
Leader) via audio Skype. Minutes recorded by Ian
Richmond (Art Direction). Audio recording by Carlos
Villarreal Kwasek (Villarreal Kwasek, 2015a).
FIRST MEETING: Document verifications on Time-
line, Organogram, Management and Communica-
tion Plan, Rules and Agreement, Discussion on a
Gallery and Plan.
MEMBERS PRESENT:
Nada Nassier (Art Direction). 7.00 (7 GMT)
Carlos VIllarreal K (Team Leader). 16.00 (+2 GMT)
APPROVAL OF MINUTES:
Motion: To approve Minutes from August 04 Skype
meeting.
BUSINESS:
1.0
Motion: To approve working titles and create an
organizational graph (organogram).
Result: Motion approved.
NEXT STEPS: NN will complete the organizational
graph by Friday, Aug 7, 2015.
2.0
Motion: To review the ‘Management and
Communication Plan’ produced by CVK. CVK
proposed that most tasks are going to be assigned
for two or more people. Before each timeline
deadline CVK proposed a work in progress update
(nothing too complicated) and established our
communication frequency.
2.1
Motion: Draft, WIP and Final Art intentions. CVK
proposed to keep our WIP simple and not too
polished before getting feedback. After feedback we
can polish the Final Art. Then this would not need
to be revised until time for the final delivery.
2.2
Motion: CVK proposed for each sprint team to
provide Post Mortem feedback for each task to
the IDI forum (short and condensed is fine) and
encouraged forum communication to address any
problems and provide solutions if need be.
2.3
Motion: Art Direction - CVK proposed to create a
template created by NN and IR. HAH is in favour
and proposed for the team to select a font and
colour scheme that can be filled in easily across
all documents. HAH proposed that NN and IR take
responsibility, and HAH and CVK can focus on
written work and or research.
Result: Motion approved. ▶

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NEXT STEPS: NN and IR need to provide a template
for future documents to streamline productivity.
2.4
Motion: Deliverables - CVK proposed to hand in our
chosen reports to our tutor Joe Lynch this Friday,
August, 07 or Monday, August, 10.
NEXT STEPS: Make available all of the documents
in the IDI Forum for the purpose of individually
uploading to Joe Lynch (tutor) from our personal
studios.
2.5
Motion: CVK proposed the idea of having another
meeting in a week or two. NN and HAH agree and
feel that we should have meetings as often as we
can.
Result: Motion Approved.
NEXT STEPS: CVK will plan another agenda and
another meeting in the next week or two that will
be shorter and more condensed.
2.6
Motion: CVK proposed a follow-up after we deliver
everything during final submission.
NEXT STEPS: After final submission submit a
follow-up comment in the forum that could be also
used in our Self-Assessment 2 and Critical Journal.
3.0
Motion: HAH proposes to refine what each person
will deliver / display and how we will create the
manifesto, and also to decide on what kind of
gallery to produce.
Dialogue: NN proposed that we use our unique
backgrounds to create a united identity ‘Global
Gallery’. IR supports the idea of a ‘Future Gallery’
with a focus on the community. HAH proposed
a ‘Future Gallery’ that incorporates our own
experiences and captures the essence of all of us
and our skill sets while including elements of a
‘Global Gallery’ and ‘Historical / Nostalgic Gallery’.
CVK proposed a virtual gallery, as the gallery
grows, the community grows. NN proposed that
she could contribute to the completion of a virtual
gallery using her background in animation and
design for the final presentation. CVK offered to
help NN with 3D models by doing some animation
in the form of a short video. CVK proposed that
the manifesto consist of three simple topics on
integration, global and virtual.
Result: undecided
3.1
Motion: HAH asked what each member of the team
will bring to the gallery (not to the project as a
whole)?.
Dialogue: CVK proposed that each member of the
group specialise in a particular discipline and asks
that we individually propose how we will contribute
to the gallery. HAH proposes an idea of having a
virtual gallery but also a mobile, physical gallery
to meet the criteria of ‘Global’. CVK clarifies by
reaffirming HAH’s idea is a form of packaged
gallery. HAH adds that a virtual gallery can be
displayed anywhere and that it should be able to be
displayed anywhere physically. IR supports HAH’s
idea and wants all members to utilize their specific
speciality, and notes the idea of only a virtual
gallery is restrictive for interior or architectural
possibilities (lighting, etc.). CVK questions how
this gallery will fit in different spaces in various
countries? HBH responds that future art will
support printing to make anything fit into a potential

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space. CVK responds with the notion of there being
no need for a virtual gallery and that it could be
built locally and offers the idea of a catalogue where
the viewer can choose what they want from a virtual
space and experience it in reality. Furthermore,
CVK supports the idea that we need to choose one
gallery, a form of virtual or physical to prevent a
conflict of concepts. NN supports CVK in having one
idea because of time restrictions. CVK addresses
that we all agree on a ‘Future Gallery Concept’ and
is willing to drop the idea of a virtual gallery and
focus on a physical space in one’s city.
Result: All are in agreement with a ‘Future Gallery’.
NEXT STEPS: How will each one of us contribute
the creation and content of the gallery? To the
manifesto?
3.2
Motion: HAH asks what is each one of us going to
display in the gallery?
Dialogue: There is a continued discussion between
HAH and CVK about the space and what will be
displayed and where. HAH feels that there should
not be a restriction, and CVK feels there needs to
be a set or defined area. IR proposes the idea of a
gallery that can be configured very quickly (ex. an
hour) and is portable (in our hand or pocket like a
smart phone but able to fill a physical area). CVK
adds that we need to focus on how to show this
space, before and after. HAH adds that the focus
should be on what we are going to display using our
combined disciplines to contribute to our theme.
CVK brings up the notion that we are not directing
filling the gallery with our work, but we are just
facilitators for the artists to show their work. HAH
presented an idea that each one of us can offer a
nostalgic element of our discipline but portrayed
in a futuristic sense that can be put anywhere in
the world. IR mentioned that the focus does not
necessarily need to be what is displayed but what
the overall aesthetic and design direction of the
gallery can display. CVK clarifies by asking whether
the idea of a theme can be the inspiration for the
idea of the ‘Future Gallery’, such as how people
will see the future in their culture. IR adds that
his original idea for the gallery was to include a
concept of how the blind may experience a gallery
and adds that people of different backgrounds, and
cultures are blind to stereotypes and issues. NN
agrees that she likes this idea and reinforces the
idea that we are all from different backgrounds
and even though distance may not be far there are
many differences. CVK adds that outsiders often
see a culture as the same which is not accurate, we
could somehow show what is unique in here (in our
location) for us but not unique to our neighbors?
Result: Undecided.
3.3
Motion: HAH asks what are we going to create, a
gallery space or a gallery with displays?
Dialogue: CVK we need a basic display. CVK adds
that we have to show how it will be built and what
will be inside, this is more practical. NN and IR
agree. HAH mentions a more conceptual idea
and references a friend’s gallery in Jordan about
the ordinary people around within one’s location,
each with different backgrounds living together.
Attaching A1 / A2 posters of these people to a
bridge proved the evidence of a rich culture in the
area. This idea reinforces that art/prints could be
set up anywhere. IR mentions an idea how this
concept of using the street and surroundings to
display art could incorporate regular elements of
advertising and signage to instruct and inform the
viewers of the gallery. A barber shop could provide

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information about the gallery and instead of a map
use the vernacular signage to instruct the viewer
where to go. A stop sign that isn’t a stop sign (stop
signs look different in Japan anyhow). HAH adds to
the idea, ‘urban furniture as signage?’ IR responds
using what is already there but cater to the gallery.
CV likes the idea of changing the meaning or
purpose of an object that is possibly something
different.
Result: Using signs and vernacular locations as
inspiration to a ‘Future Gallery’.
3.4
Motion: IR asks what do we all see in our personal
vision of a ‘Future Gallery’? Could it be anywhere?
Dialogue: NN and HAH feel that it could be
anywhere and with the digital age content can
be printed and put anyplace. HAH reinforces the
idea that there is no one way to display things
and interpretation is different for everyone, she
feels that we should incorporate signage into the
‘Futuristic Theme’. CV likes the idea of changing
the meaning of something creating a revelation,
revealing a potential theme for the gallery.
Presented somehow and interpreted in many
ways, often involving a second input into the actual
intention or meaning. HAH reinforces that this idea
is global, IR adds that this concept could reinforce
learning (in general).
Result: All members are in agreement of
implementing a strategy of signage and challenging
the notion of interpretation / meaning.
3.5
Motion: CVK asks if the gallery be printed
anywhere? Having Japanese objects in Dubai
looks interesting and then there is the learning/
interpretation of the different meaning of the signs.
Dialogue: HAH adds that this means that the signs
could be placed anywhere, and they are legitimate
signs, but not necessarily local to the area. NN adds
that a woman’s toilet sign in Jeddah might not be
recognizable by other people of different cultures.
Result: We all agree that the concept of using
real city space and signs to open people’s eyes
to different cultures. It is open to interpretation,
futuristic and can be placed anywhere in the world.
CVK adds that we can start with signage and then
move into a focus on overall culture.
NEXT STEPS: How we will decide this is still not
determined though we have created a concept of
some kind. HAH offered the idea that we need to all
contribute to making the world a global village.
3.6
Motion: CVK raises the question, what is the
difference between this and ‘street art’? HAH adds
that this is more digital and refined. CVK Do we
need to specify that we are not ‘street art’?
Result: Everyone agrees that we need to clarify that
this is not street art.
3.7
Motion: CVK summarises, that we are going to
create a ‘Future Gallery’. This will be initially
created digitally and then represented in a city (in
some capacity).
OVERVIEW & NEXT STEPS: CVK will re-evaluate the
timeline and assess tasks to the team members.
4.0
Motion: HAH raised an idea to simplify the
documents to streamline our working process by
being less formal and more concise.

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NEXT STEPS: Further simplify future documents
until we decide on what we will submit. (Keep the
idea of WIP extended longer)
4.1
Motion: HAH asks what documents should we hand
in? There is a minimum requirement of two.
NEXT STEPS: Hand in the timeline and the
organogram along with the Management and
Communication Plan Friday, August, 07 or Monday,
August, 10.
Meeting adjourned by Carlos Villarreal Kwasek,
(Team Leader), at 15.27 GMT. ■

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MEETING AGENDA: SECOND MEETING
■ DOCUMENT CREATED BY CARLOS VILLARREAL KWASEK
REVISED BY TEAM CADMIUM
MEETING AGENDA
SECOND MEETING
Duration of meeting: 50 minutes to 1 hour.
nection.
Attendees:
Nada Nassier (Art Direction). 7.00 (-7 GMT)
Carlos VIllarreal K. (Team Leader). 16.00 (+2 GMT)
Purpose:
1. Review brainstorming.
2. Decide further actions.
Meeting Lead: Carlos.
Meeting Minutes: Nada Nassier. (Everyone is en-
couraged to take notes)
Agenda:
1. 13.55 (5 min) Connection setup. Skype.
2. 14.00 (40-50 min) Brainstorm Proposals.
2.1 (10 min) Each member has to explain in a
summary their proposal in no more than
100 words (+- 10%). Each member has to
have read everyone’s proposal beforehand.
2.2 (10 min) Each member has to prepare be-
forehand two comments for each proposal
no longer than 40 words (+- 10%). As a
rule of thumb: if you disagree you have to
offer an viable solution.
2.3 (20-30 min) Discussion.
3. 14.50 (10 min) Proposals conclusion.
3.1 Nada and Carlos will work on Activity 10
document.
3.2 Two people will work on a final proposal.
3.3 Two people will work on a manifesto.
3.4 Further research about our final presenta-
tion format. ■

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MEETING MINUTES: SECOND MEETING
■ MINUTES BY NADA NASSIER
MEETING MINUTES
SECOND MEETING
Meeting called to order Sunday, August 16, 2015
Leader) via audio Skype. Minutes recorded by Nada
Nassier (Art Direction). Audio recording by Carlos
Villarreal Kwasek (Villarreal Kwasek, 2015b).
SECOND MEETING: Review the agenda-focus on
Mock Gallery Proposals-Discuss proposals briefly –
Comments and critique-divide tasks.
MEMBERS PRESENT:
Nada Nassier (Art Direction) unable to attend. 7.00
(-7 GMT)
Carlos Villarreal Kwasek (Team Leader). 16.00 (+2
GMT)
meeting.
BUSINESS:
1.0
Motion: To approve and discuss Mock Gallery
proposals and comment on each idea.
2.0
Motion: HAH start the discussion by explaining
the proposal (Urban Furniture Gallery) can be
a reconfigurable installation, any kind of urban
furniture that can be utilized for art display/work
station. HAH aim to a communal activity to connect
art with culture making a futuristic gallery and to
implement everywhere making it global.
2.1
Motion: Comments and critique. CVK comments the
proposal to be positive by considering the audience
as participants, and give potential for government
to use in city space. IR comments the proposal to
be a good idea looking in urban design and how to
improve public area, encourage the community to
communicate through art. IR gives an example by
wondering how to attract more young people in the
city of Nagasaki for future life.
2.2
Motion: HAH mentioned that each member with
different discipline can bring something basic to
add in Gallery proposed for each member a start
task. HAH suggest working on design along ideas,
IR work on rendering the presentation of work, NN
work on animation presentation and virtual images,
CVK work on ideas and comments.
2.3
Motion: IR proposed to create urban jungle,
mixing natural world, paintings, installations and
green positive energy to the city. IR adds that art
improves culture and attract youths (future gallery).

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IR imagine the concept to be similar to National
Geographic Magazine with simple, clear and solid
idea
2.4
Motion: Comments and critique. CVK comments
are positives and agreed that green positive energy
improves the quality of life; perhaps including some
images would be better. HAH comments briefly
that the urban jungle idea with out images made
us imagine the idea more, as where HAH lives is
mostly desert. HAH adds that this idea is easy and
quick to implement and gives an idea of concrete
images from different cities, Photoshop the images
showing the differences before and after, green is
always positive, liveliness and superstitious.
2.5
Motion: CVK proposed the idea of having Urban
Gallery that focused on what is displayed.
Community can be engaged in what to see, talking
about something important to the people living or
visiting that community. CVK support the gallery by
a digital map to know the free gallery spot, making
it global by being accessible to more people.
2.6
Motion: Comments and critique. IR comments on
CVK proposal to be similar and incorporate similar
ideas where getting community together with art
both urban gallery and urban jungle are related in
having a positive place/city. HAH comments about
CVK proposal to be easy and quick with ready map
and Photoshop images. HAH adds that raising
awareness in community through art is best done
through Street Art and HAH provides an example
of a street art group raising issues through Arabic
quotes linking community and addressing things in
an easy way.
3.0
Motion: CVK proposes to give feedback on NN
proposal. CVK thinks that NN proposal takes a
different perspective; it focused on marketing
scheme more than just being friendly and beauty
the city it is interesting to see. HAH thinks that
it captured the essence of Art Gallery, a lot of
competition, and it could be more of a private sector
not work as a community project. IR comments that
NN proposal is interesting to look at, but it doesn’t
fit to be a gallery theme. It needs a lot of research,
IR is not sure what does NN meant by low prices
(cheap products or cheap prices), it is too big and
raised a lot of questions.
3.1
Motion: HAH asked to make decisions based on
time, the ease of implement and divide the load
of task in order of team working. CVK suggested
voting on one proposal through Asana. HAH is in
favor of voting in Asana as well and voting on the
pros and cons. What each member of the team will
vote for the gallery? .
Dialogue: CVK proposed that each member of the
group vote for one proposal in Asana in a particular
CVK vote for HAH proposal and offers to design
a mock up in 3D with actual content on the wall.
HAH proposes an idea of designing 3D modeling
and suggest that IR and NN render and add effects
through Photoshop. CVK clarifies doing activity
10 with NN. IR supports HAH’s idea and start

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to brainstorm ideas about manipulating the 3D
images and filling in the empty spaces of the gallery
canvas. HAH questioned which meeting minutes
will be submitted? The first or second meeting?.
CVK thinks that the second meeting should be
submitted to JL as it clears our gallery ideas and
show more working progress. CVK categorized the
task and divide them up into sections where each
two member of the team will work on one task.
Result: All are in agreement with CVK task
management.
NEXT STEPS: CVK and NN will work on Activity 10.
Two members will work on final proposal, two will
write the manifesto; CVK will contact JL checking
about the timeline.
3.2
Motion: HAH asks what if we combined all the
meeting minutes reports and handle them in one
document as we have them ready already?
Dialogue: IR supported HAH suggestion pointing at
keeping JL in track of our gallery progress. There
is a continued discussion between HAH and CVK
about the deliverables of activity 10-11, and what
will be included. HAH feels that there should be one
document complex the meeting agenda, timeline
and all the meetings minutes. And CVK feels that
it is OK and agreed with HAH. IR proposes to vote
for urban furniture and design, IR questioned not
sure what to include in the concept? Is it going to
be design from scratch? HAH explained that by
capturing four different aerial views of four different
countries, choosing a location and inspired from the
existing land live. CVK raise a question about what
is the theme content? HAH answered basically it
is about Gallery space (whether it is a wall, street,
fence or a simple urban fixture. For the people
in the area), the content is not important. CVK is
worried about IDI questing us about the content.
HAH adds that we can make the content to be very
simple like school artwork or community artwork
focusing on how to show the gallery space, before
and after. IR is curious about urban furniture?.
HAH replies in having two options the first one is to
choose four locations and extend that. The second
option is going global like having the gallery in a
bus stop, bench displays, wall displays; it can be
fixture and fit anywhere.
3.3
Motion: IR asks are they going to be our original
ideas?
Dialogue: HAH adds that sort of very basic ideas,
it can be modular design playing around with
materials, colors and basic manipulation. CVK
suggested a 3D module in Photoshop integration.
HAH adds that the team needs to decide on one
idea and search for case studies examples, then
sketch it up and input the design to Photoshop for
rendering. CVK list the final decision of the meeting
into four sections. First section is deciding on
Urban Furniture in the city. Second section all of the
team members must research for ideas and case
studies for 2 days, vote on 2 styles. The third section
is assigning NN and CVK to finish Activity 10. The
fourth section is highlighting and updating meeting
in the time line files by IR. The discussion counties
between CVK and HAH about how many people
should work on each task such as the vision of the
manifesto and preparing for the final proposal.
Result: Discussion completed and decision is in
process.
3.4
Motion: CVK thinks that HAH should do the final

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proposal if the whole team vote for her idea, which
is urban furniture.
Dialogue: HAH feel that it could be too much
workload if her idea was chosen to be the mock
gallery. HAH is concerned about time consuming
and managing between team work and individual
work. CVK suggested one-week duration to submit
activity 10 and work on activity 11 at the same time.
IR and HAH agreed on that and confirm it.
Result: All members are in agreement of
implementing a strategy to complete the stages
of research and working process for the urban
furniture gallery.
3.5
Motion: CVK and IR mentioned about New York
Urbanized art document and suggest HAH and NN
to have a look at this document. CVK asks HAH if
she have watched urbanized documentary, and
feels that HAH will like it very much.
Dialogue: HAH mentions that she has not get the
chance and watch Urbanized documentary, and she
is excited to have a look as CVK and IR suggested.
Result: CVK will share the link to Urbanized
documentary in Asana for HAH and NN to view.
NEXT STEPS: Research into urban furniture and
case study. HAH offered the idea that we need to
vote within 2 days so she will be able to start the 3D
modeling.
3.6
Motion: CVK raises the question, about the 3D files
not to be still images so he can change the camera
angle to fix or add some changes. HAH will sort this
and send him the desired file.
Result: Everyone agrees that addressing this issue
can be done in Asana.
3.7
Motion: CVK summarizes, that we are going to
create an Urban Future Gallery. This will be initially
created digitally and in 3D mockups / sketches then
represented in a city.
OVERVIEW & NEXT STEPS: CVK will re-evaluate
and assess tasks to the team members.
4.0
Motion: HAH raised an idea to simplify the working
stages to streamline our working process by
allocated days to finish tasks. 2 days for voting and
case studies research, 2-3 days schematic model
on AutoCAD, 3 days for 2 people to gather data for
manifesto research (our vision reinforces other
professional). CVK suggested 1 person for the final
proposal
HAH offers that after editing and revised, the entire
document can be in one file with table of content
and index.
NEXT STEPS: Further task details will be shared in
Asana by CVK.
4.1
Motion: CVK vote and listing the tasks in one week
we can decide if we need to meet. Feedback will
continue in Asana.
NEXT STEPS: HAH assign to do the final proposal
3D Module. NN meeting Minutes Activity 10. CVK
writing the meeting and finish Activity 10 as well
assign in Asana the task in full details and arrange
for a third meeting if necessary. IR put everything
together the entire documents.
Meeting adjourned by Carlos VIllarreal Kwasek,

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MEETING AGENDA: THIRD MEETING
■ MINUTES BY CARLOS VILLARREAL KWASEK
MEETING AGENDA
THIRD MEETING
Duration of meeting: 50 minutes to 1 hour.
nection.
Attendees:
13.00 (+2 GMT) Carlos Villarreal K. (Team Leader)
14.00 (+3 GMT) Nada Nassier (Art Direction)
15.00 (+4 GMT) Hiba Abu Heija (Creative Director)
20.00 (+9 GMT) Ian Richmond (Art Direction)
Purpose: Revise tasks for final sprint and delivery.
Meeting Lead: Carlos.
Meeting Minutes: Carlos. (Everyone is encouraged
to take notes)
Agenda:
1. 11.00 (10 min) Proposal Discussion.
1.1 (10 min) The Concept. What is Art Parklet.
2. 11. 10 (50 min) Tasks. Who does what.
2.1 (10 min) Manifesto Notion and Vision.
2.2 (10 min) Why this project matters?
2.3 (5 min) Thinking Global.
2.4 (5 min) Communal Space.
2.5 (5 min) Art Incorporation.
2.6 (5 min) Green Infusion.
2.7 (10 min) Design.
3. 12.00 Meeting Ends. ■

15 / 18
TEAM CADMIUM
24 AUGUST 2015
AVATAR
MEETING MINUTES: THIRD MEETING
MEETING MINUTES
THIRD MEETING
Meeting called to order Tuesday, August 25, 2015
Leader) via audio Skype. Minutes recorded by
Carlos Villarreal Kwasek. Audio recording by Carlos
Villarreal Kwasek (Villarreal Kwasek, 2015c).
SECOND MEETING:
1. Revise final delivery document and supporting
material.
2. Assign specific tasks.
MEMBERS PRESENT:
13.00 (+2 GMT) Carlos Villarreal K. (Team Leader)
14.00 (+3 GMT) Nada Nassier (Art Direction)
15.00 (+4 GMT) Hiba Abu Heija (Creative Director)
20.00 (+9 GMT) Ian Richmond (Art Direction)
meeting.
BUSINESS:
1.0
Motion: CVK proposes for HAH to explain again
shortly what is Art Parklet for everyone.
2.0
Motion: CVK proposed to update the structure of
the proposal document created by HAH for better
presentation impact.
2.1
Motion: Based on HAH document CVK proposed
to divide the document in four main parts: 1.
Manifesto, 2. Concepts, 3. Art Parklet and 4.
Conclusion.
1. Manifesto is an introduction to the project and
the Manifesto itself. This section will explain in a
broad scale the themes we will focus on: Global,
Community and Street Art, and also present the
actual Manifesto. 2. Concepts will present specific
projects and ideas that exist today individually but
are not linked together. This is the “problem”; 3. Art
Parklet is a combination of all the ideas discussed
before. This is our proposal; and 4. Conclusion is
a summary and reinforcement of why this project
matters.
NEXT STEPS: CVK has the final document and team
will send all material to him.
3.0
Motion: CVK proposed to divide tasks based on the
structure of the document.
NEXT STEPS & OVERVIEW: CVK will create tasks in
Asana and assign people. Team agrees that “less is
more” and document should be concise, clear and
informative. ▶

16 / 18
TEAM CADMIUM
24 AUGUST 2015
AVATAR
MEETING MINUTES: THIRD MEETING
3.1
Motion: HAH rectifies the structure for the
document.
‘Manifesto Notion and Vision’ is an introduction to
the themes we will address, this is the problem we
will tackle. The ‘Manifesto’ is the “poetic” solution.
‘Concepts’ is the practical solution using case
studies. And ‘Future Gallery’ is our proposal.
OVERVIEW: Team agrees.
3.2
Motion: HAH proposes to create orthographic
drawings to explain the design and later send them
to Art Department for layout.
NEXT STEPS: HAH will send orthographic views to
Art Directors. Conversation will continue in Asana.
3.3
Motion: IR asks for clarification for ‘Mock Images’.
CVK proposes to create two images using real
photos and incorporate the 3D model as ‘beauty’
renders to present the concept in a real life
situation. HAH would like to include different people
in the renderings with clear local identities to
represent ‘Global’.
NEXT STEPS & OVERVIEW: IR will look for source
images and CVK will work on a test image.
Conversation will continue in Asana. HAH sent
already an OBJ file to CVK that works in Maya.
3.4
Motion: Due to travel and health matters NN hasn’t
been feeling well. Doctor advised that she should
avoid stress. NN asked about further tasks. CVK
proposed to assign Moodboard page to NN. HAH
will contribute with images and CVK will provide
base layout. CVK proposed for NN to gather
image references to further explain the concepts
presented through the document and edit them as
required. CVK proposed for NN to be in charge of
Bibliography as well. HAH proposes to create a new
RefMe shared folder for this Bibliography.
NEXT STEPS: Team acknowledges NN situation.
CVK and NN will continue conversation in Asana to
asses work load for NN. NN will gather reference
images, critically edit them and gather Bibliography
in a new RefMe shared folder. Members of the team
will share with NN relevant material that has been
collected so far.
3.5
Motion: IR proposes to be in charge of ‘Green
Infusion’. HAH complemented IR idea proposal
‘Urban Jungle’. CVK mentioned that tasks have
been created considering previous research by each
member.
NEXT STEPS: IR will work with ‘Green Infusion’.
3.6
Motion: CVK proposes that each task will have one
team member responsible for it and a second team
member revising it.
NEXT STEPS: CVK will assign owners and revisers
in Asana.
3.7
Motion: CVK proposes that as a stretch goal the
team should deliver an animated sample in 3D
NEXT STEPS: CVK and NN will consider the viability
of this goal based on time availability.
3.8
Motion: CVK proposes to add Credits in the
document in order to list the team members
and also include ‘Production Babies’ to include
new born Ian’s Richmond son Kendrix William
Richmond.
NEXT STEPS: CVK will create a ‘Credits’ section.
Meeting adjourned by Carlos Villarreal Kwasek,

29W
30Th
31F
1Sat
JUL AUG
2Sun
3M
4T
5W
7F
8Sat
9Sun
10M
13Th
14F
11T
12W
DEADLINE
NEW PROJECT HEADING>
GOAL
THE
GALLERY
6Th
18T
19W
20Th
21F
22Sat
23Sun
24M
25T
26W
15Sat
16Sun
17M
27Th
28F
CARLOS
NADA
HIBA
IAN
TEAM CADMIUM
> GLOBAL
GALLERY
> PROJECT TIME-LINE
> DESIGN TEMPLATE
& LOGO
> RESEARCH INTO
STREET ART
> DIGITAL GALLERY
CATALOGUE RESEARCH
> HISTORIC
GALLERY
> FUTURE
GALLERY
> MANAGEMENT &
COMMUNICATION PLAN
> FUTURE GALLERY
PROPOSALS
> URBAN ART FURNITURE RESEARCH
> ACTIVITY 10 DELIVERY
> MEETING AGENDA
> SECOND
MEETING
AGENDA
> MEETING MINUTES
> MANIFESTO RESEARCH
> FINAL MANIFESTO
> REVIEW AND APPROVE
THE FINAL DOCUMENT
> FINAL
PRESENTATION
(INTERACTIVE)
> ACTIVITY 10 DELIVERY *REFINEMENT
> FINAL PROPOSAL
> DRAWINGS, 3D SKETCH, DESIGN
> IMAGES MOCK
> MEETING
9AM GMT
> SECOND MEETING 9AM GMT
> TEAM RULES OR
OPERATING AGREEMENTS
TEAM CADMIUM
GALLERY TIME-LINE
CADMIUM TIME-LINE
& DOCUMENT AUTHOR:
IAN RICHMOND
> ACTIVITY 11
SUBMISSION
> SECOND MEETING MINUTES
> TIME-LINE REVISE

18 / 18
TEAM CADMIUM
24 AUGUST 2015
AVATAR
BIBLIOGRAPHY
Villarreal Kwasek, Carlos (2015a)
Cadmium First Team Meeting. [online]
Available at: https://drive.google.com/
file/d/0BzTXPg2wY9gDTlpUVnlaUVI2N00/
view?usp=sharing [Accessed 24 August 2015]
Villarreal Kwasek, Carlos (2015b)
Cadmium Second Team Meeting. [online]
file/d/0BzTXPg2wY9gDSTRScTJOUUVlTzg/
Villarreal Kwasek, Carlos (2015c)
Cadmium Third Team Meeting. [online]
file/d/0BzTXPg2wY9gDdHBTWFcxRWNONFU/

Activity 10 Team Cadmium

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