Transcript of "ACA March 2012 General Meeting Minutes"
ACA Monthly Meeting Wednesday, March 7, 2012 8:15-10:00am SSB Glenn Maloney Room8:15 Breakfast and Social Time Sponsored by Cockrell School of Engineering8:30 Cockrell School of EngineeringLaura Wickspoke about thevideos she created to help convey routineadvising messages ina student-friendly way. The College has received positive feedback about the videos thusfar.The first video Laura created is called Susie Q Drop Visits the SAO. It depicts a studentarriving at their advising center and receiving information about Q dropping a course.http://www.youtube.com/watch?v=D_3OOtok2vQLaura showed ACA a second video, Moments that Shaped the Cockrell School, which isshown during Freshmen Orientation.http://www.youtube.com/watch?v=djCTzvrHaaY8:50 University Health Services and Counseling and Mental Health ServicesOverviewSherry Bell, Senior Program Coordinator for UHS, gave an overview of UHS and CMHSservices.Meningitis VaccinationupdateAny student entering a Texas institution of higher education this summer under the age of30 must have proof they received the meningococcal vaccination (bacterial meningitis).Current UT students need to be aware of this new requirement if they plan on enrolling ata community college over the summer. UHS offers this vaccination and the appropriatedocumentation for verification.http://www.healthyhorns.utexas.edu/allergyimm.htmlUniversity Health Services Overviewhttp://healthyhorns.utexas.edu/Overall,UHS averages 600,000 contacts with patients a year. UHS usesThe NationalCollege Health Assessment (http://www.achancha.org/) to better understand the issuesstudents are facing and figure out how to besttailor UHS programs accordingly. The surveyrevealed that in the fall 2011, 15% of students reported having a negative academicimpact (for example a lower grade in class or on a project/exam, Q drop or withdrawal)due to having a cold, flu or sore throat. UHS understands that healthy students willperform better academically, so they offer several programs to help students stay healthy.
For example, UHS offers Cold and Flu presentations during which they encourage studentsto engage in healthy habits.UHS is also undertaking a sleep campaign, because a largenumber of students reported that not getting enough sleep negatively affected theiracademic success.Research alsorevealed that 26% of the students who never used UHS were concernedabout the quality of care provided. The students who did use their services, however, gavevery positive reviews concerning quality of care. The same research showed that 7% ofstudents had never heard of UHS, but that 24% would seek healthcare advice from aUniversity staff member.Any enrolled UT student may use UHS, and they will receive more services than if theywent to their family doctor. UHShas behavioral consultants who work with students whohave psychological issues that manifest into physical symptoms. A student may seeone ofthese professionals first if they are reluctant to visit the counseling center. UHS offers a24-hour Nurse line that students may access anytime, and walk-ins are available in theirUrgent Care office. Physicians may be seen by appointment during regular business hours.Not all doctor visits are free; there is a $5.00 charge for regular consultations, but if thestudent needs more work to be done (like lab tests, x-rays, blood work, etc.), then theymay accrue additional charges. Students should consider getting insurance to help themoffset costs, because healthcare can become very expensive, especially if they are referredto an outside healthcare professional.UHS has a Health Promotion Resource Center where they offer classes, information andpopulation-based initiatives. For example, they are launching a campaign encouragingstudents to eat breakfast, even if it’s “bar food,” like cereal bars.Counseling and Mental Health CenterOverviewSherry emphasized that CMHC is very accessible to students now. They offer short-termtherapy sessions and many group counseling opportunities. They offer same-dayappointments and 24-hour telephone counseling for those who are concerned aboutphysically going to a counselor in the center. They offer couples therapy and psychiatricservices as well. In crisis situations, call UTPD. If appropriate, staff are encouraged to walkto CMHC with a student in crisis. If you’re concerned about a student’s behavior, makesure to call BCAL (Behavior Concerns Advice Line).There are 150 people on the UHSstaff who maintain high standards of quality healthcareand they are accredited. Both faculty and staff may fill prescriptions with the UHSpharmacy as long as you carry BlueCross/Blue Shield insurance.9:05 Office of the Student OmbudsLauren Bloom, the Student Ombudsperson spoke about her office and the services offered.The University of Texas was one of the first campuses to house an Ombuds office (1968).Services are now offered to faculty, students and staff. They see people on walk-in basis,by appointment or over email. The staff prefers in person contact so that conversations are“off record.” It was emphasized that this is a very confidential, informal office where theydo not request UT EIDs to assist people. Laura works part time, but she has manygraduate students working with her who meet with students. They are neutral, empatheticand do not take sides. Their most frequent visits are from upper-class students with agrade dispute or a problem with a professor.http://www.utexas.edu/student/ombuds/formsandinfo.html
9:20 Services for Students with Disabilities (SSD)Kelli Bradley, a disabilities services coordinator for SSD, gave an overview on SSD policiesand services. SSD provides accommodations and support for student with disabilities.There are a number of accommodations available depending on the student’s particularneeds.SSD staff members consult with both faculty and staff regarding students’accommodations. These accommodations are provided as a result of medicaldocumentation (assessment) that meets federal guidelines, and not just a doctor’s note.Once the documentation has been provided, then professors must implement theaccommodations that have been determined. Top 3 examples of accommodations: 1)Extended time on tests 2) Reduced distraction in environment 3) Copy of class notes.Students registered with SSDcan take a minimum of 6 hours and still be considered fulltime. If they apply for a course load reduction by the deadline, Q drops will not counttoward the six limit.Many students in need of accommodations aren’t aware that SSD’s services apply tostudents with “invisible disabilities.” Priority registration can sometimes drive a reluctantstudent to receive services. Invisible disabilities are the most common on campus, whereasmobility and visual impairments are the lowest. Invisible disabilities would include ADHD,psychological disabilities and learning disabilities. It was noted that students who havebeen diagnosed with ADHD benefit by meeting with a peer coach in the Sanger Learningand Career Center by helping them stay on track. There is walk-in help for students whoare seeking initial help in determining whether accommodations are necessary for college.Walk-ins are available 9-4 and a coordinator will answer general questions. The questionwas asked whether students should seek help from SLCC or SSD and it was emphasizedthat students with unidentified disabilities (only suspected) may have deeper issues thatjust time management, for example, and should first visit SSD. They will then refer themto appropriate offices as needed (they may refer to CMHC instead, depending on theissue).9:50 R.O.A.D. updateROAD is a professional development resource for advisors on campus. Road co-chairs,Kristen Anton, Melva Harbin, reported what was reviewed during the brown bag for theProfessional Development share. They are working on getting a NACADA Webinar overLegal Issues in Advising together for this semester. They are also planning on having anew advisor orientation this spring. Both announced they will be stepping down as co-chairs and invited new advisors to step into this leadership role.9:55 AnnouncementsOn behalf of the Awards and Recognition Committee, Sarah McKay announced that theyare currently accepting applications for staff and student scholarships. The application isdue March 28th, 2012 at 5:00pm.http://www.utexas.edu/staff/aca/news/aca-scholarship-opportunities-staff-and-students-0Spring Semester HighlightsApril 4 ACA Monthly Meeting (8:15-10:00am, Glenn Maloney Room)May 8 ACA Monthly Meeting (1:00-3:00pm, TBD)June 12 ACA Monthly Meeting (8:15-10:00am, TBD)July 19 ACA Monthly Meeting (8:15-10:00am, Stadium)ACA Argosy Bloghttp://theargosy.blogspot.com/ACA Websitehttp://www.utexas.edu/staff/aca/