Donostia-San Sebastián

Decentralized School Management with
Google Apps Education
Miguel Angel Elkoroberezibar
System Man...
easo politeknikoa
Public high vocational training institute
dependent on the Department of
Education of the Basque Governm...
where we come from
18 training cycles

9 professional
families
1700 h training
for employment

125 teachers
average age: 47

1620 h Lanbide
c...
professional families
wood, furniture and cork mechanical
manufacturing electricity and electronics
sociocultural communit...
achievements
● ISO 9001, since 2001
● EFQM silver Q, since 2005
● Erasmus Extended University Charter,
since 2007
● Leonar...
from

consolidated =?≠ solidified

to

reliable system
how?
Trying to do it

Simple
Agile
Shared
Safe
decentralized

mesh network
shared autonomy
with appropriate toolkit
Management Site
test

Teachers’
migration to
ieaso.com starts

First experiences with
Gmail

Teachers’
training (2h)

Teac...
Sociocultural Community Services
department Site

Safety and Health cycle Site

ikasieason.com Site

Management site:
wide...
2 organizations

@ieaso.com

@ikasieason.com
development strategies
●
●
●
●

Content more important than design
Most used resources: direct access
Unique documents: no...
development strategies
● Site: the backbone
● Drive: repository + working space
● Google groups: sharing tool
development strategies

Training +
Support +
Training +
Support...
@ieaso.com
Economic
Management

School General
Management

Electricity and Electronics
Mechanical Production
Health Servic...
Simple

@ieaso.com
Simple
- Simple ≠ less,

but what is strictly necessary

- Clear, intuitive and predictable
- Significant simplicity,
valu...
through simplification
● Deletion, simplification and clarification of
documents
● Less paper
● Reduction of processes, in...
through simplification
● No more signatures: revision history
● Templates and web format for basic
documents
● Adaptable m...
through simplification
● Task sheets: 1 sheet for 1 task
● Maps of documents: better accessibility
and location
● Less non...
department Sites
@ikasieason.com
● Accounts for every new student
● Site for
○ Management
○ Teaching-learning process
not the same
simple ≠ easy
Use of Google Apps tools with students (Teachers) (October
2013)
Use of Google Apps tools with students (Teachers) (October
2013)
eSafety
● Essential complement
○ Safe infrastructure
○ Policy
○ Practice
teachers´ opinion
¿Did the management system with
Google Apps result in a substantial
improvement in comparison to the
pre...
conclusion and starting point

transformation
thank you eskerrik asko gracias
SASS.easo
www.ieaso.net
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Decentralized school management with google apps edu

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Presentación del suistema de gestión de Politécnico EASO por medio de Google Apps Educación en Google Apps Spain Summit

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Decentralized school management with google apps edu

  1. 1. Donostia-San Sebastián Decentralized School Management with Google Apps Education Miguel Angel Elkoroberezibar System Manager maelkoro@ieaso.com Koldo Olascoaga ICT Coordinator ikt@ieaso.com Sotogrande, 2014/02/01
  2. 2. easo politeknikoa Public high vocational training institute dependent on the Department of Education of the Basque Government, that offers initial vocational training at middle and high grades and also for both employed and unemployed people.
  3. 3. where we come from
  4. 4. 18 training cycles 9 professional families 1700 h training for employment 125 teachers average age: 47 1620 h Lanbide courses 18 non-teaching staff Distance VET 1620 students Competence recognition average age: 27 classroom-workshop-laboratory-outdoor 11.100 m² 08:00 - 21:30 1880 - 2014
  5. 5. professional families wood, furniture and cork mechanical manufacturing electricity and electronics sociocultural community services health maintenance and production services physical and sporting activities construction and civil engineering & safety and the environment
  6. 6. achievements ● ISO 9001, since 2001 ● EFQM silver Q, since 2005 ● Erasmus Extended University Charter, since 2007 ● Leonardo Quality Award, since 2009 ● ISO 14.001, since 2010 ● Sustainable School Certification, since 2010
  7. 7. from consolidated =?≠ solidified to reliable system
  8. 8. how? Trying to do it Simple Agile Shared Safe
  9. 9. decentralized mesh network
  10. 10. shared autonomy
  11. 11. with appropriate toolkit
  12. 12. Management Site test Teachers’ migration to ieaso.com starts First experiences with Gmail Teachers’ training (2h) Teachers’ and students’ training in one department Gmail / Docs / Calendar Accounts for students on demand ieaso.com All the staff in ieaso. com Another department in the project Strategic plan: priority ICT & Simplification Experimentation in Chemistry and Safety at Work Departments Migration to Google Apps Management Site development Department heads’ training (4h) ICT coordinators training (15h) Teachers’ training (4+ 5h) Not-teaching staff’s training (4h) 2010 2011 2012 2013 Google Apps Edu implementation timeline
  13. 13. Sociocultural Community Services department Site Safety and Health cycle Site ikasieason.com Site Management site: widespread use Accounts for every new student ISO 9001 & ISO 14001 audit with the new system Drive for Economic management Teachers’ training: Google Apps & eSafety (10 h) Students in ikasieason.com Beginning of departments’ Sites Training about the use of departments’ Drive Safety and Health at Work department Site Sporting Activities department Site Maintenance datasheets in Drive: first test 2013 March May June September 2014 Google Apps Edu implementation timeline
  14. 14. 2 organizations @ieaso.com @ikasieason.com
  15. 15. development strategies ● ● ● ● Content more important than design Most used resources: direct access Unique documents: no duplicates Distributed development
  16. 16. development strategies ● Site: the backbone ● Drive: repository + working space ● Google groups: sharing tool
  17. 17. development strategies Training + Support + Training + Support...
  18. 18. @ieaso.com Economic Management School General Management Electricity and Electronics Mechanical Production Health Services Physical and Sports Activities Safety and Environment ...
  19. 19. Simple @ieaso.com
  20. 20. Simple - Simple ≠ less, but what is strictly necessary - Clear, intuitive and predictable - Significant simplicity, value-adding and user-centred - Revision of documentation, side by side with leaders and teams
  21. 21. through simplification ● Deletion, simplification and clarification of documents ● Less paper ● Reduction of processes, indicators, records... ● Validity of documents and no more revision number
  22. 22. through simplification ● No more signatures: revision history ● Templates and web format for basic documents ● Adaptable models: extendable basic content and optional format ● Monitoring: spreadsheets and forms
  23. 23. through simplification ● Task sheets: 1 sheet for 1 task ● Maps of documents: better accessibility and location ● Less non-compliance reports: only for structural corrective actions
  24. 24. department Sites
  25. 25. @ikasieason.com ● Accounts for every new student ● Site for ○ Management ○ Teaching-learning process
  26. 26. not the same simple ≠ easy
  27. 27. Use of Google Apps tools with students (Teachers) (October 2013)
  28. 28. Use of Google Apps tools with students (Teachers) (October 2013)
  29. 29. eSafety ● Essential complement ○ Safe infrastructure ○ Policy ○ Practice
  30. 30. teachers´ opinion ¿Did the management system with Google Apps result in a substantial improvement in comparison to the previous system? My opinion about the new management system with Google Apps is 1: negative / 5: positive
  31. 31. conclusion and starting point transformation thank you eskerrik asko gracias SASS.easo www.ieaso.net
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