Being most efficient when running a youth sports tournament is extremely important. In this webinar, specific time-saving techniques are discussed that will help your event run more smoothly than ever! For more information on Demosphere, including our youth sports web-based services, visit our website at http://www.demosphere.com.

1. Hidden Gems & Productivity Boosts
from the Tournament System
Sean Rose - Vice President, Marketing
February, 2013
Wednesday, February 13, 13

2. Session Overview
Part 1: Applications
Part 2: Scheduling
Part 3: Scorekeeping
Part 4: How Demosphere Can Help
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Wednesday, February 13, 13

3. Your Organization Today
When thinking about your tournament today...
Ineffective - Not as efficient as we can be.
Last Minute - We don’t plan ahead.
Poor Communication - Attendees confused.
Wednesday, February 13, 13

4. What Your Org. Can Be
In the future...
Volunteers/Staff maximizing their time.
We automate as much as possible in advance.
Attendees have all the information they need.
Wednesday, February 13, 13

5. Demosphere Knows
Youth Sports!
1,200+ customers.
22+ years of experience.
7 years of experience
personally.
Tournament Director for
3 years.
Wednesday, February 13, 13

6. Applications
Is it a hassle to collect and/or cash checks?
Restrict Payments to Credit Card only.
Wednesday, February 13, 13

7. Applications
Require Rosters?
Ask on the application!
Save time at check in.
Allow teams to log back in?
Wednesday, February 13, 13

8. Applications
Necessary Steps/Obligations for Teams
Outline these in your confirmation email.
...and ongoing mass emails.
Avoid manual, individual communication.
Wednesday, February 13, 13

9. Scheduling
Plan Division
Structures Early
# teams per
division? 4, 5, 6,
8, 10? More?
# games? Game
days?
Wednesday, February 13, 13

10. Scheduling
Rolling over your Field Permits to future years
Field Complex Admin --> Maintain Permits
Change date to last year. Update.
Wednesday, February 13, 13

11. Standings/Score Reporting
Distribute Responsibility
Who should report scores?
Winning Team? Referee? Field Marshal?
Site Coordinator?
Goal: Report as quickly and effectively as
possible.
Wednesday, February 13, 13

12. Standings/Score Reporting
Easy for Everyone...
via the website
via 800-number
via Android/iPhone App
Wednesday, February 13, 13

13. Standings/Score Reporting
Edit Blank Scores
Check at the end of each
game day.
Wednesday, February 13, 13

14. Standings/Score Reporting
Automate Playoffs
Scorekeeping / Team Advance Feature
System-based, user checked.
All scores must be entered.
Wednesday, February 13, 13

15. Standings/Score Reporting
Wednesday, February 13, 13

16. Demosphere Can Help!
10+ years of Tournament Management
Expertise (22 overall)
SSL Encryption / PCI Compliant
Comprehensive System
Reliable Backups
Wednesday, February 13, 13

17. Bonuses
Recommendations & Best Practices
based on 22+ years of experience
Best-in-class Support + Learning Tools
Positioned on the cutting edge.
Wednesday, February 13, 13

18. Investment
$500 One Time Setup
$7/team
2.09% + $.50 credit card
processing
Wednesday, February 13, 13

19. Wrap Up
Questions? support@demosphere.com
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Wednesday, February 13, 13

20. Sean Rose
srose@demosphere.com
Wednesday, February 13, 13