Google Calendar is a free time-management web application by Google.

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3. This guide provides
details on the basic usage
of the
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4. Google Calendar web
application both for those
completely unfamiliar with
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5. it and for those looking
to learn new tricks on
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6. how to get the most out
of their calendars.
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8. Understand the Google
Calendar interface and
layout.
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9. Learn about scheduling
meetings and managing
attendees.
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10. Understand why you might
need and how to set up
sub‐calendars.
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11. Time permitting, learn
how to export calendar
data or
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12. embed it in a web page.
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13. Note:
You must have Gmail
account to access Google
Calendar ! !
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15. Go to www.gmail.com
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16. Click Log-in
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17. Enter your Gmail account
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18. Enter your Password
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19. Click Sign-in
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20. Click “ ” icon
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21. Click “Calendar”
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22. A new page appear
and
that’s your calendar page
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The Calendar Layout

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26. Click any in the calendar view
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27. Click “Day” button,
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28. the layout is like this:
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29. If you click “Week” button,
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30. the layout is like this: From Sunday to Saturday
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31. If you click “Month” button,
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32. the layout is like this: The whole month
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33. If you click “Agenda” button,
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34. the layout is like this:
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36. Option 1:
In the upper-left of your calendar,
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37. Click Create to open the event details page,
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38. Option 2: Click the “Time and Day”
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39. Enter the “Event” in the box
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40. Click “Create event”
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42. Click the title of the event
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43. Click “Edit Event”
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44. Here you can edit the event
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45. Click here to edit the starting and ending date
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46. Click “Repeat” button, if you want to repeat the event
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47. Click here
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48. Then to choose how do you want to repeat
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49. Click here how often you want to repeat
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50. Click “Done” when if you finish
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51. Enter the location of the event
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52. Click here if you want to invite guest,
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53. Enter the first few letters
of a guest's full name,
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54. if that person is already in
your email contacts list,
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55. the name will auto-fill.
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56. If the person isn’t in your
emailcontacts list,
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57. you will need to type in the
full UCSC email address, e.g.,
bslug@ucsc.edu.
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58. Select the guest to add him or her to your Guests list.
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59. You can see here the guest/s you added
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60. Continue adding your
guests’ email addresses one
by one.
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61. If you want to invite
Multiple People to a Meeting,
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62. type each of their email
addresses in the guest field
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63. or create a group in your
email contacts.
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64. (Creating a group contacts in
not part of the lesson)
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65. Once a group is created, you
just type in the
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66. name of the group in the
guest field and all
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67. the people in that group will be
invited to your meeting.
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68. Enter the description of the event
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69. Click here to change the event color
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70. Click “Add Notifications” to set a reminder
for the meeting
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71. Click here to choose the type of reminder
you want
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72. Click here to choose when you want to
receive it
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73. Click here to choose the visibility of your event
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74. Click “Find a Time”
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75. Click beside the time, then a blue box appear
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76. Note:
“Find a time” only works if
your guest shared
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77. their calendar with you or if
their calendar is public.
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78. If done editing, Click “Save” button
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79. Click “Send” button to send invitation
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80. Note:
Always click “Save” button
after editing your event
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82. First,
make sure the Event attachments
Calendar lab is enabled.
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83. 1. Select “Settings” icon
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84. 2. Choose Settings
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85. 3. Click “Labs”
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86. 4. Select Enable next to Event attachments
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87. To add an attachment, open/click your meeting
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88. Click “Add attachment”
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89. You can add an attachment
that is already located in
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90. your Google Drive
OR
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91. you can upload a file from
your desktop.
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92. If your file is already located
in Google Docs,
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93. Click one or more Google Docs files,
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94. and click Select
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95. If your file is NOT in
Google Docs,
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96. Click “Upload”
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97. Click “Upload”
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98. Drag files or Click here
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99. Choose file to upload
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100. Click “Open”
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101. Click here to add more files
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102. Then click “Upload”
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103. You can review your attachment here
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104. After you’ve entered all event details, click the
“Save” button
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106. If you want to print a
single event,
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107. Open / click your meeting
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108. Click the “Printer” icon
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109. Click “Print”
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110. If you want to print a calendar
in a week or month,
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111. Click from the “Calendar Views”
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112. Click “More” button
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113. Choose “Print”
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114. Click here to select the font size
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115. Click here to select orientation
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116. Lastly, Click “Print”
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118. In “My Calendar” section,
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119. Click down arrow that appears when you hover
over your calendar
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120. Then select “Share this Calendar”
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121. Select sharing options you want to use
for your calendar.
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122. Click the button if you want to share
in public
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123. Enter the Email of the person,
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124. whom you want to share
your calendar.
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125. Click here if you want the person
whom you
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126. shared your calendar make
changes in your calendar event/s.
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127. When finish, click “Save” button
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129. In “Other calendars” section,
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130. Click the button
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131. Click “Add a friend’s calendar” button
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132. Enter friend’s email address
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133. Click “Add” button
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134. Click “Send request” button
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136. Once you added your
friend’s calendar
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137. and he/she accept you
request,
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138. you can view or access
his/her calendar.
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140. Click “Other calendars”
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141. Click your friend’s name,
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142. then his/her calendar events appear.
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144. You can create any number of
secondary calendars.
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145. Each calendar you create
appears under My Calendars list.
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147. Click the down arrow next to My
calendars
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148. Select “Create new calendar”
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149. Enter your Calendar name
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150. Enter the Description of the calendar
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151. Enter the Location
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152. Choose or select the country
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153. Choose a time zone
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154. Enter friend’s email if you want to invite
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155. then click “Add person”
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156. When you're finished setting up the
calendar, click Create Calendar.
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157. You will see here the new calendar list
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158. I cannot discuss
everything
inside the Google calendar.
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159. As you go on, you
will discover many things
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160. that will amaze you
to make your task easier.
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