Document Management

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A basic outline of how you can use Document Management and Electronic Document Storage and how it can help you.

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Document Management

  1. 1. Document Management Company since 1994 • Services • Document Scanning • Document Hosting • E-mail Archival • Intelligent Document processing • Workflow Solutions We are: Certified Document Imaging Architects, CDIA+ www.BrownMeyers.com
  2. 2. • U.S. businesses use 21 million tons of paper each year. • That’s 175 tons of paper for each American. • Some ends up in landfills, others in filing cabinets, and now, many companies are digitizing for easier storage, retrieval, protection and compliance with the law. www.BrownMeyers.com
  3. 3. Document Management We all face the challenge of accessing and managing business information from disjointed sources. Your company may keep some documents in traditional paper filing systems while other items are electronically stored. We typically find ourselves guilty of time- consuming manual searches trying to find and retrieve documents. There is a pressing need for electronic document management solutions in every market. www.BrownMeyers.com
  4. 4. TYPICAL WINDOWS SEARCH/RETRIEVAL Need to know name of file. Need to know where it was saved? And, Windows usually takes forever to do a search and will pull up tons of documents that you have to then weed through. Ugh!!! Later you’ll learn the value of a Document Management System for instant, anytime, anywhere file retrieval, and more. www.BrownMeyers.com
  5. 5. Fujitsu • Established: June 1935 • Revenue: US $43 Billion • R&D Expenditure: US $2.5 billion • Employees: 161,000 worldwide • Fujitsu customers include over half of the Fortune Global 500 • Fujitsu innovations hold over 34,000 patents www.BrownMeyers.com
  6. 6. Market share All Segments Fujitsu Scanners Overall Growth 2007 – 26% Gaining market share in 3 segments • Workgroup • Low-Volume Production • Mid-Volume Production © 2007 InfoTrends, Inc. www.BrownMeyers.com
  7. 7. 6010 iScanner • 25 Page Minute Color Scanning • Duplex • 50 Page ADF • Ultrasonic Double-feed detection • Built in 101 Keyboard • 8.4 inch XGA (1024 x 768) touch screen • 2009 Best Product and Services Award in Enterprise Content Management Network Products Guide www.BrownMeyers.com
  8. 8. Brown & Meyers, Inc. • Walk up scan and go experience – Zero training for scanner operators – Dynamic connection to repository for live updates – Scan and shred • Eliminate need for indexing PC • Eliminate 4-step MFD experience (shown next). www.BrownMeyers.com
  9. 9. 4- step MFD experience Scan QC, Index 1. Scan to directory one document at a time Re-scan 2. Go to PC, QC and QC, Index index Move, delete 3. Move to final location 4. Delete from original location – Rescanning is difficult – Shredding cannot occur until after final indexing • Files on server in general area www.BrownMeyers.com
  10. 10. Inofile Experience Scan QC • Scan batch to Rescan Index project • QC and document break • Index • Shred www.BrownMeyers.com
  11. 11. Capture Kiosk www.BrownMeyers.com
  12. 12. Authentication www.BrownMeyers.com
  13. 13. Authentication www.BrownMeyers.com
  14. 14. Project Screen www.BrownMeyers.com
  15. 15. Scan and QC www.BrownMeyers.com
  16. 16. Batch Breaking www.BrownMeyers.com
  17. 17. Document View www.BrownMeyers.com
  18. 18. Document Indexing www.BrownMeyers.com
  19. 19. Document Selection www.BrownMeyers.com
  20. 20. Document Upload www.BrownMeyers.com
  21. 21. What is Paperless? • Inofile scanner is a capture kiosk, scan to file, scan to email, scan to fax server, scan to Digitech repository • Does not print • Affordable – Bundle with Imagesilo www.BrownMeyers.com
  22. 22. Healthcare • Hospitals • Labs • Clinics • Business Office • ER • Release of Information • Transfer of Documents www.BrownMeyers.com
  23. 23. Education • College University • K-12 • School Districts • Individual Schools • Accounting • Special Education • Foundation • Human Resources • Student Health • Administration • Grants and Contracts www.BrownMeyers.com
  24. 24. Financial • Banks • Credit Unions • Loans • Trust • New Accounts • Administration • Branches www.BrownMeyers.com
  25. 25. Small to Medium sized business • Manufacturers • Distribution companies • Service companies • Accounts payable • Accounts receivable • Human Resources • Multiple Offices • Customer Files/Sales www.BrownMeyers.com
  26. 26. Professionals • Accountants • Attorneys • Customer Files • Back office www.BrownMeyers.com
  27. 27. 536 Washington Avenue Portland, ME 04103 207-772-6732 800-785-7505 www.BrownMeyers.com info@brownmeyers.com www.BrownMeyers.com

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