AxonShare Intro


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Collaborative Content Management Solution

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AxonShare Intro

  1. 1. Collaborative Content Management Collaborate : Discover : Grow 1
  2. 2. THINGS TO COVER Challenges Drivers AxonShare „Value Proposition‟ AxonShare Key Features & Benefits 2
  3. 3. “We fight these day-in & day-out…….” Challenges 3
  4. 4. Status-quo Before Shared Drive Shared Drive • Productivity • Compliance • Collaboration 4
  5. 5. The Shared Drive Syndrome Can‟t find documents • More than 40% professionals find gathering relevant information a Challenge • Workers spend up to 2 hrs a day searching for info Can‟t find the Right Version • 42% of workers Accidently use the Wrong Information at least Once Per Week Often Information is not Valuable • More than 50% of the information they obtain has no value to them Content from Multiple Sources • More than 3 sources for information Information is not Distributed in Time to be Useful • 59% miss valuable information everyday to poor distribution 5
  6. 6. Some other Challenges How do we Collaborate effectively around documents and other digital content? How to Connect and Empower workers with right information? How to quickly turn-around customer projects cost effectively? Workers leave organization with critical information: • How do we minimize corporate risks? • How to quickly ramp-up substitute Consultants on the case? Doc Library meets only fraction of Professional‟s knowledge management needs. How to leverage firm‟s Collective Wisdom? Different Functional Areas have different knowledge management needs. How do we cater to their unique requirements? How do we quickly Train New Joiners and make them productive fast? 6
  7. 7. “We are doing just fine……why do we need to adopt Collaborative Content Management solution” Drivers 7
  8. 8. Drivers Geographic Diversification • Multiple Offices – nationally & globally Changing nature of Business • Demands from customers to become „one stop shop‟ • Multi-culture integration – tie-ups with foreign firms / servicing of international clients • Complex transactions – cross border mergers, acquisition, Intellectual Property matters etc. Regulatory Compliance • Records Management to preserve, retrieve, and produce electronic data • E-filing Competition • Blurring of line between „core‟ and „context‟ of business • Global Playing Field Changing Nature of Technology • Collaboration, Social Networking, and Knowledge Management • Direct impact on workers productivity 8
  9. 9. All this necessitates a greater need for: • Centralized Document Management • To store and manage Digital information and other office activities such as Emails. • Document Collaboration • A business document needs multiple inputs from workers with different expertise, associates, and clients spread all over • Ability to concurrently access and work together on the same file • Visible Conversations • Make knowledgeable Interactions accessible to rest of the organization and not just few individuals • Harnessing & Sharing Knowledge • Tools to capture and share knowledge such as Wikis, Blogs, Forums, Smart Tags etc. 9
  10. 10. “What is AxonShare?” AxonShare Overview 10
  11. 11. AxonShare AxonShare is Collaborative Content Management solution that connects workforce with organizational content. Document Management Facilitates Collaborative creation, organization, and search of all content. Manages Content Lifecycle and Track Social Changes. Networking AxonShare Collaboration Helps organizations address the challenge of Knowledge Sharing by allowing users share: • workspaces, Records • documents, digital content, and Management • collaboration applications within a secure, unified environment 11
  12. 12. AxonShare connects content with users Before After Shared Drive Shared Drive • Productivity Shared Smart Rules • Compliance Web • Collaboration Drive Based Access Interface Repository 12
  13. 13. “Why should I Care?” AxonShare ‘Value Proposition’ 13
  14. 14. Intersection of Content, Collaboration & Social Content Collaboration Social 14
  15. 15. AxonShare Value Proposition Increased Cutting Costs Minimize Risks Firm Productivity / (Better Efficiency • Efficient operational Reputation processes Compliance / • Less wasted time • Centralized storage Control) • Value-Add to browsing & searching simplify backup and Customers; administration • Compliance with • Re-use of existing legislative & Professional content. • Quick Training Image; Helps in regulatory • No more wasted time • Reduction in paper requirements retaining / finding latest versions files / stationary acquiring costs; freeing up of • Better Document • Easier and faster Security customers sharing of valuable office space • Detailed Auditing of • Attract best information & all Activities knowledge across consultants to users, groups • No accidental / work in a intentional deletion professional • Least disruption when of data employees leave environment 15
  16. 16. “Show me how does it help me become more productive” AxonShare ‘Key Features’ 16
  17. 17. Empower your Team to Do More Create “collaborative workspaces (Sites)” modeled around your Organization. • Form Virtual Team of Workers on the fly • Workers can share their work together on projects; discuss revisions to content, in a secure organized collaborative workspace. • Workers could collaborate around documents with teams regardless of their location • Knowledge Sharing among Teams • Wikis, Blogs, Shared Calendars, Discussion Forums • Smart Tags 17
  18. 18. Collaboration Workspace (Site) Dashboard 18
  19. 19. Document Library within „Site‟ 19
  20. 20. Documents within Document Library 20
  21. 21. Document Previewer with Metadata & Actions 21
  22. 22. Assigning a document to Workflow 22
  23. 23. Site wise Blogs 23
  24. 24. Site wise Wiki 24
  25. 25. Site wise Shared Calendar 25
  26. 26. Site wise Forums 26
  27. 27. Enhance Productivity Personalized Dashboards to Track what is important & needs attention Activity Streams to provide chronological updates of Team Members Quick Categorization based on user generated „Smart Tags‟ Google like Search based on keywords, tags, metadata & other parameters Rule Engine to automate processes and execute Workflows Integration with Microsoft Office & Outlook Email – Access AxonShare without leaving Office Apps 27
  28. 28. Personal Dashboard (Gateway to All My Work) 28
  29. 29. Google like Search (This Site or All Sites) 29
  30. 30. Tags based Search 30
  31. 31. Rules & Actions Rules are applied to a ‘Sites’ Rules are filtered based on Rules make a Site ‘Smart’ conditions Rules are triggered by an Event • All Items (no filter) • Inbound - content arriving into • Items with a specific MIME a Site Type (e.g. .pdf) • Outbound – content leaving a Site, moved, deleted • Update – content being modified 31
  32. 32. Workflow assigned to specific user 32
  33. 33. Integration with Outlook Email Provides full access to AxonShare Sites within the email clients such as Outlook, Thunderbird Any Email could be dragged and dropped into AxonShare repository through email client Metadata information extracted from mails automatically Emails, and any attachments are then searchable and available to AxonShare users (subject to security & permission model) Rules could be applied to Outlook and AxonShare Sites for Auto Classification of mails 33
  34. 34. Integration with Outlook Email Works with most email clients with No Plug ins! Plug-ins! Open AxonShare repository inside of Mail Browse and Access Content Drag and Drop Email for Get Full Metadata Retention (Template Controlled) 34
  35. 35. MS Word Integration 35
  36. 36. Invite Users through MS Word for Collaboration 36
  37. 37. Manage document updates in multi-user environment 37
  38. 38. Manage (Compare/Revert) Versions Compare Versions 38
  39. 39. About InfoAxon  India’s First Open Source Integration Company  Established in 2001; Global presence with offices in UK & India  InfoAxon architect, develop and support ‘enterprise solution stacks:’ leveraging • Open Standards • Open Source Frameworks, • Agile & Iterative development  Expertise in providing business solutions in key focus area of: • Enterprise Content & Knowledge Management • Web 2.0 & Social Networking • Business Intelligence (BI) & Reporting  Delivered high performance business solutions in domains such as Public Sector, Banking, Telecom, Services, E-Business and Manufacturing.  Growing Customer Base of 40+ Customers world wide  70+ employees; Expansion to 100+ employees by end 2010  Solutions Engineering Labs in Electronic City, Noida (India); others planned in India 39
  40. 40. Facts Software Impact Customers Development 5-6 platforms; More than 50 Leading London Social Housing 250,000 Housing aspirants in custom applications in or Service London use our services around open source UK‟s Second Largest Telecom More than 200,000 Lines of 85,000 sales quotes; Annual Provider original OSS Code Revenue GBP 300 million Worlds Largest Human Development Organization More than 2000 man months of Largest Open Source ECM uses Development InfoAxon Calendar Component Leading Indian Banks 12,000 UN Solution Exchange More than 100 separate Open Members will use our Platform Source Technology Integrations AIDS Development to capture Knowledge Organizations Adopted and Developed in 30,000 AIDS community almost all leading Open Source World 3rd largest Air Force members will social network Development Technologies 40
  41. 41. Key Customer Showcase 41
  42. 42. For more information about us, contact us at Check us Out at http://w w w UK INDIA InfoAxon Technologies UK Limited InfoAxon Technologies Building A, Trinity Court Limited Wokingham Road H-189, Sector 63, Noida 201 Bracknell, Berkshire RG42 1PL 309 United Kingdom India Tel: +44 1344 668048 Tel : +91 120 4350040 Fax: +44 1344 668148 Fax : +91 120 4350079 DDI: +44 1344 668458 42