Contract management seems like a daunting undertaking when faced with scattered files and missing spreadsheets. The financial benefits of contract management are worth the effort. This article provides a roadmap to get your organization from messy to managed. To manage contracts effectively, it is important to embrace three basic principles. These principles ease the transition to contract management and help deliver more value from the contract portfolio. Principle 1: A Contract is Not a Document Principle 2: The Contract Portfolio is more than a List of Contracts Principle 3: Contract Risk is Measurable and Manageable With those principles in mind, it’s time to start managing contracts. Let’s break the challenge down into three phases: 1. Get organized, 2. Capture important details, and 3. Analyze and control.

1. Copyright 2017 Berkman LLCBerkman Solutions
How to
Manage ContractsGo from messy to managed contracts
info@berkmansolutions.com
1.855.517.2193 (North America)
+1.503.517.4293 (Global)
berkmansolutions.com

2. Copyright 2017 Berkman LLCBerkman Solutions
Principles 3 keys
to successful contract management initiatives…
Berkman Solutions

3. Copyright 2017 Berkman LLCBerkman Solutions
Principle 1 A Contract is Not a Document

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Principle 2
Contract Portfolio
List of Contracts

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Principle 3 Contract Risk is Measurable and Manageable
Learn about legal risk management

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Process
How to go from messy to managed contracts

7. Copyright 2017 Berkman LLCBerkman Solutions
Phases
Starting from scratch
Phase 1 Get Organized
Phase 2 Capture Key Details
Phase 3 Control and Analyze

8. Copyright 2017 Berkman LLCBerkman Solutions
Phase 1
Get Organized
Assess the current situation
Create classification systems

9. Copyright 2017 Berkman LLCBerkman Solutions
Phase 1
Get organized
Assess the current situation
Spreadsheets?
Centralized or dispersed?
Documents stored electronically or in paper?
Electronic storage location(s)?
Scope of effort?

10. Copyright 2017 Berkman LLCBerkman Solutions
Phase 1
Get organized
Create classification: contracts
Confidentiality
Business Development
Employment
Equipment and Supplies
Financing
Information Technology
Real Estate
Sales
Service

11. Copyright 2017 Berkman LLCBerkman Solutions
Phase 1
Get organized
Create classification: documents
Agreement
Amendment
Correspondence
Insurance Certificate
Invoice
Letter of Intent
Memorandum of Understanding
Other
Permit / License
Purchase Order
Schedule
Statement of Work

12. Copyright 2017 Berkman LLCBerkman Solutions
Phase 2
Capture Key Details
Parties
Type
Short description
Internal structure
Tags
Notes
Dates
Amounts

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Phase 3
Control and Analyze
What contracts expire in the next three months?
How many contracts are in each contract type?
How many contracts do we have with each party?
Which documents (not contracts) have
indemnification clauses?

14. Copyright 2017 Berkman LLCBerkman Solutions
Principles 3 keys
to successful contract management initiatives…
Berkman Solutions

15. Copyright 2017 Berkman LLCBerkman Solutions
Phases
Starting from scratch
Phase 1 Get Organized
Phase 2 Capture Key Details
Phase 3 Control and Analyze

16. Copyright 2017 Berkman LLCBerkman Solutions
How to
Manage ContractsGo from messy to managed contracts
info@berkmansolutions.com
1.855.517.2193 (North America)
+1.503.517.4293 (Global)
berkmansolutions.com