Hear Cognizant share their experiences with Ariba Solutions.

1. Ariba P2O Implementation
Rakesh Kanda
Cognizant Technology Solutions

2. Cognizant Introduction

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Z
Founded in 1994 (CTSH, Nasdaq)
Headquarters: Teaneck, NJ
Market Cap over $38Bn
Operate out of 48 countries
75 global delivery and development centers
Ranked 288 in “Fortune 500”
Fortune’s most admired company 7th year in a row
Ranked 9th among Forbes Fast Tech 25 companies
American multinational provider of information technology, consulting and business process outsourcing
services
Introduction

4. Journey so far

5. © 2015 Ariba – an SAP company. All rights reserved. 5Public
 Multiple requisition tools
 Multiple approvals processes
 Different approval process
 Legacy Technology
 Manual process
 Inefficiencies & Saving leakages
 High cycle time,
 Lack of E2E Purchase
request visibility
 Customer Dissatisfaction
 Lack of contract compliance
 Low Policy compliance
 High Procurement by-pass
 Manual budget validation
 Low focus on demand aggregation
and spend management
 Sourcing team spending time on
tactical activities
Pre-Go Live Challenges
Due to YOY exponential growth our P2P systems and process were lagging behind, resulting in low compliance,
inefficiencies and bypass.

6. © 2015 Ariba – an SAP company. All rights reserved. 6Public
Implementation Journey
Jan
Feb
March
April
May
2016
Ariba Workshop
To Be Design Signoff
Development Completion
SIT Completion
UAT Signoff
GO-LIVE
Recognizing the transformation opportunity, Management decided to invest in best in class industry solution for
automating & optimizing the process. Post brainstorming & workshops with various suppliers and stakeholders,
the project team shortlisted Ariba P2O.

7. © 2015 Ariba – an SAP company. All rights reserved. 7Public
Implemented Business Process
Supplier &
Catalog
enablement
Contract and
Budget Setup
Purchase
Requisition
Standardized
Approval
Workflow
PO Creation
and Dispatch
Goods
Receipt
Invoice
Payments
System
Admin
 IT requisition raise thru in-house
application. Imported in Ariba
 All Non-IT requests raised by
end users in Ariba
 P-Card requisition capability
tested. Will be implemented for
Americas.
 All approvals in Ariba including
budget exception approval,
technical approvers, catalog
approval, contract approval,
commercial and buyer approvals Auto PO created in Ariba
 Ariba Network suppliers get POs real time
electronically.
 PO manually dispatched to Non-enabled suppliers
 Goods receipt by Business in Ariba.
 Reporting established for GR followup
 Ariba team supporting for Supplier
enablement and initial training
 Catalogs being setup by our Catalog
enablement team
 Catalog, Item and Non release
contracts being setup by
Sourcing team
 Budget setup for Purchase
request compliance
 PO and Goods receipt data
received from Ariba
 Payment file from our
payments system to bank.
 In-house System Admin team
 All Technical issues and
enhancements managed thru “Ariba
Connect” system by Ariba
(Cognizant Automated
Procure to Pay System)

8. © 2015 Ariba – an SAP company. All rights reserved. 8Public
Benefits Achieved
 270% increase in PO volumes post Ariba Go-Live managed with reduced HC - Increase in
policy compliance, tool acceptability, spend visibility
 Suppliers enabled – 520 – Successful Supplier enablement program & teamwork with Airba
team
 75% POs comprising 60% spend are now transacted thru Ariba Enabled suppliers – Supplier
recognize Tool capability & prefer transacting electronically
 181 catalogs enabled (125 PAN India) resulting in enhanced self service
 IT Catalog % – 70%, Non-IT catalog % - 35%
 High user self-service, contract compliance, Procurement bandwidth release for strategic
deals, Supplier & Contract consolidation
 60% Reduction of delivery follow-up queries by stakeholders

9. © 2015 Ariba – an SAP company. All rights reserved. 9Public
Standardized
procurement
process,
Retired legacy tools
1
Enhanced
reporting and
data visibility
for Sourcing
optimization
3
Increased
transparency,
efficiency and
quality in business
processes
5
Enhance customer
experience from
end to end cycle
time reduction
2
Automated contract
compliance,
improved demand
management
4
Benefits Achieved

10. © 2015 Ariba – an SAP company. All rights reserved. 10Public
Road Ahead…
1
2
3
North America roll out of Ariba P2O
Budget setup for India location
Extend the AN Enablement to remaining vendors

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Thank you