Effective Staff Meetings

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A brief presentation on planning and leading effective staff meetings!

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  • What does it feel like to be in a bad staff meeting?
  • Effective Staff Meetings

    1. 1. June 2012Effective Staff Meetings
    2. 2. Meetings: The Good (in a minute), The Bad, and the Ugly
    3. 3. What makes you HAPPY?
    4. 4. A FEW DIFFERENTFRAMEWORKS OFHAPPINESSSource: Zappos.com
    5. 5. A FEW DIFFERENT FRAMEWORKS ON HAPPINESS Perceived Control Perceived Progress Connectedness Vision / Meaning (Being part of something bigger than yourself)Source: Zappos.com
    6. 6. Maslow’s HierarchySource: Zappos.com
    7. 7. 3 TYPES OF HAPPINESS Rock Star time (Pleasure – chasing the next high) Flow time (Engagement – time flies) Meaning / Higher Purpose time (Being part of something bigger than yourself)Source: Zappos.com
    8. 8. If the research shows that vision / meaning / higher purpose leads to HAPPINESS… What is your organization’s higher purpose? What is your higher purpose?Source: Zappos.com
    9. 9. What is your nonprofit’s mission?
    10. 10. What is your nonprofit’s Strategic Plan? Annual Goals? Future Vision?
    11. 11. Strategy #1: Link the agenda for the staffmeeting to the mission or the strategic plan
    12. 12. Strategy #2: Plan Your Agenda around Key Decisions Distribute information prior to meeting to support decision making
    13. 13. Strategy #3: Record What Happens ….and follow-up on next agenda!(Online project management tools?)
    14. 14. Strategy #4: Monitor TimePostpone decision making if need be…. Start and end on time!
    15. 15. Strategy #5: Manage Your Own Behavior…what are you bringing to the meeting?
    16. 16. Things to Avoid• Crossing your arms across your chest• Licking your lips• Touching your mouth or face…indicates dishonesty• Finger or nail biting
    17. 17. A few more….• Tapping your feet, swinging a leg or foot, …signals a desire to get up and run.• Touching your hair• Aimless hand gestures
    18. 18. Strategy #6: Add Knowledge Sharing!Include professional development topics, skills of staff members, article presentations, partner agencies, best practice examples…
    19. 19. Strategy #7: Recognize!Develop a recognition program…amongst theteam! Recognize each other! Special awards!
    20. 20. Strategy #8: What kind of conversation are you having?• Conversation for Possibility• Conversation for Opportunity• Conversation for Action (Decision) (Meetings don’t go off topic: People do.)
    21. 21. Strategy #9: Small talk is a big deal.“Is there anything people need to say in order to be “present” at this meeting”?Allow people to express…to clear their minds. Give people opportunity to develop social cohesion….
    22. 22. Strategy #10: Have fun! Bring Toys! Tell Jokes!
    23. 23. How can staff meetings contribute to HAPPINESS? Perceived Control Perceived Progress Connectedness Vision / Meaning(Being part of something bigger than yourself)
    24. 24. Closing Thoughts• Monthly Check-in: What’s working? What’s not? Make improvements…• Opportunity to monitor morale and improve culture on a consistent basis• Engage team in enacting changes – let them pick!• Go forth…and do good!
    25. 25. Questions?
    26. 26. Find Me!• Facebook: Fio Partners, LLC• Pinterest: Anne Yurasek• Twitter: @annefio, @fiopartners• Our Blog: www.fiopartners.com/blog• Email: anne@fiopartners.com

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