Successful Project Management
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Successful Project Management Presentation Transcript

  • 1. Successful Project Management Justice, E-Government, & the Internet June 28, 2000 – Dallas, Texas Lawrence P. Webster
  • 2. Project: A temporary endeavor undertaken to create a unique product or service.
  • 3. Project Management: The application of knowledge, skills, tools, and techniques to project objectives to meet stakeholder needs and expectations.
  • 4. Knowledge Areas:
    • Scope Management
    • Time Management
    • Cost Management
    • Quality Management
    • Human Resources Management
    • Communications Management
    • Risk Management
    • Procurement Management
    • Integration Management
  • 5. Disclaimers:
    • Substantive Differences
    • Size Differences
    • Components are Integrated
    • Over-simplified Examples
  • 6. Project Management Context:
    • Project Phases and Life Cycle
    • Stakeholders
    • Leadership Skills
    • General Management Skills
    • Communications Skills
  • 7. Project Phases and Life Cycle:
    • Divide Project into Phases
    • Better Management Control
    • Review Deliverables and Performance
    • Fast-tracking
  • 8. Example of Project Phases:
    • Conceptual Design
    • Detailed Design
    • Coding and Testing
    • Training and Documentation
    • Deployment
  • 9. Stakeholders:
    • Individuals and Organizations
    • Actively Involved in Project
    • Interests Affected by Project
  • 10. Leadership Skills:
    • Vision and Strategy
    • Establishing Direction
    • Aligning People
    • Communicating
    • Negotiating
    • Motivating and Inspiring
    • Influencing Organizations
    • Overcoming Barriers to Change
  • 11. General Management Skills:
    • Planning
    • Finance and Accounting
    • Personnel Administration
    • Technology
    • Organizational Development
    • Delegation
    • Team Building
    • Conflict Management
    • Solving Problems
  • 12. Communications Skills:
    • Writing
    • Listening
    • Speaking
    • Presenting
    • Media Relations
    • Meeting Management
  • 13. Scope Management:
    • Initiation
    • Scope Planning
    • Scope Definition
    • Scope Verification
    • Scope Change Control
  • 14. Key Inputs, Tools & Techniques, and Outputs:
    • Product Description
    • Project Charter
    • Scope Statement
    • Work Breakdown Structure (Microsoft Project)
    • Formal Acceptance
    • Scope Management Plan
  • 15. Time Management:
    • Activity Definition (Microsoft Project)
    • Activity Sequencing (Microsoft Project)
    • Activity Duration Estimating
    • Schedule Development
    • Schedule Control
  • 16. Key Inputs, Tools & Techniques, and Outputs:
    • Activity List
    • Network Diagram
    • Project Schedule
    • Schedule Management Plan
  • 17. Cost Management:
    • Resource Planning
    • Cost Estimating
    • Cost Budgeting
    • Cost Control
  • 18. Key Inputs, Tools & Techniques, and Outputs:
    • Resource Requirements
    • Cost Estimate
    • Cost Baseline or Spending Plan (Microsoft Excel Documents)
    • Cost Management Plan
  • 19. Quality Management:
    • Quality Planning
    • Quality Assurance
    • Quality Control
  • 20. Key Inputs, Tools & Techniques, and Outputs:
    • Quality Management Plan
  • 21. Human Resource Management
    • Organizational Planning
    • Staff Acquisition
    • Team Development
  • 22. Key Inputs, Tools & Techniques, and Outputs:
    • Role Assignment Matrix (Microsoft Word)
    • Staffing Management Plan
    • Organizational Chart
    • Project Team Directory
  • 23. Communications Management:
    • Communications Planning
    • Information Distribution
    • Performance Reporting
    • Administrative Closure
  • 24. Key Inputs, Tools & Techniques, and Outputs:
    • Communications Management Plan
    • Project Records
    • Performance Reports
    • Change Requests
    • Project Archives
    • Formal Acceptance
    • Lessons Learned
  • 25. Risk Management:
    • Risk Identification
    • Risk Quantification
    • Risk Response Development
    • Risk Response Control
  • 26. Key Inputs, Tools & Techniques, and Outputs:
    • Risk Management Plan
    • Checklists
    • Contingency Plans
    • Reserves
    • Contractual Terms
  • 27. Procurement Management:
    • Procurement Planning
    • Solicitation Planning
    • Solicitation
    • Source Selection
    • Contract Administration
    • Contract Close-out
  • 28. Key Inputs, Tools & Techniques, and Outputs:
    • Procurement Management Plan
    • Procurement Documents
    • Proposals
    • Contract
    • Contract File
    • Formal Acceptance and Closure
  • 29. Integration Management:
    • Project Plan Development
    • Project Plan Execution
    • Overall Change Control
  • 30. Key Inputs, Tools & Techniques, and Outputs:
    • Project Plan
    • Lessons Learned
  • 31. Management Processes:
    • Initiating Processes
    • Planning Processes
    • Executing Processes
    • Controlling Processes
    • Closing Processes
  • 32. Scope Planning Scope Definition Activity Definition Resource Planning Activity Sequencing Duration Estimating Cost Estimating Schedule Development Cost Budgeting Plan Development
  • 33. Quality Planning Communications Planning Risk Identification Risk Quantification Response Development Organizational Planning Staff Acquisition Procurement Planning Solicitation Planning
  • 34. For More Information:
    • Search Group, Incorporated
      • www.search.org
    • National Center for State Courts
      • www.ncsc.dni.us
    • Project Management Institute
      • www.pmi.org
    • International Standards Organization
      • www. iso .org
    • Software Engineering Institute
      • www.sei.cmu. edu
    • Center for Technology in Government
      • www.ctg.albany. edu
  • 35. Successful Project Management Or How to Ruin the Lives of Others for Fun and Profit!