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Successful Project Management Justice, E-Government, & the Internet June 28, 2000 – Dallas, Texas Lawrence P. Webster
Project: A temporary endeavor undertaken to create a unique product or service.
Project Management: The application of knowledge, skills, tools, and techniques to project objectives to meet stakeholder ...
Knowledge Areas: <ul><li>Scope Management </li></ul><ul><li>Time Management </li></ul><ul><li>Cost Management </li></ul><u...
Disclaimers: <ul><li>Substantive Differences </li></ul><ul><li>Size Differences </li></ul><ul><li>Components are Integrate...
Project Management Context: <ul><li>Project Phases and Life Cycle </li></ul><ul><li>Stakeholders </li></ul><ul><li>Leaders...
Project Phases and Life Cycle: <ul><li>Divide Project into Phases </li></ul><ul><li>Better Management Control </li></ul><u...
Example of Project Phases: <ul><li>Conceptual Design </li></ul><ul><li>Detailed Design </li></ul><ul><li>Coding and Testin...
Stakeholders: <ul><li>Individuals and Organizations </li></ul><ul><li>Actively Involved in Project </li></ul><ul><li>Inter...
Leadership Skills: <ul><li>Vision and Strategy </li></ul><ul><li>Establishing Direction </li></ul><ul><li>Aligning People ...
General Management Skills: <ul><li>Planning </li></ul><ul><li>Finance and Accounting </li></ul><ul><li>Personnel Administr...
Communications Skills: <ul><li>Writing </li></ul><ul><li>Listening </li></ul><ul><li>Speaking </li></ul><ul><li>Presenting...
Scope Management: <ul><li>Initiation </li></ul><ul><li>Scope Planning </li></ul><ul><li>Scope Definition </li></ul><ul><li...
Key Inputs, Tools & Techniques, and Outputs: <ul><li>Product Description </li></ul><ul><li>Project Charter </li></ul><ul><...
Time Management: <ul><li>Activity Definition  (Microsoft Project) </li></ul><ul><li>Activity Sequencing  (Microsoft Projec...
Key Inputs, Tools & Techniques, and Outputs: <ul><li>Activity List </li></ul><ul><li>Network Diagram </li></ul><ul><li>Pro...
Cost Management: <ul><li>Resource Planning </li></ul><ul><li>Cost Estimating </li></ul><ul><li>Cost Budgeting </li></ul><u...
Key Inputs, Tools & Techniques, and Outputs: <ul><li>Resource Requirements </li></ul><ul><li>Cost Estimate </li></ul><ul><...
Quality Management: <ul><li>Quality Planning </li></ul><ul><li>Quality Assurance </li></ul><ul><li>Quality Control   </li>...
Key Inputs, Tools & Techniques, and Outputs: <ul><li>Quality Management Plan   </li></ul>
Human Resource Management <ul><li>Organizational Planning </li></ul><ul><li>Staff Acquisition </li></ul><ul><li>Team Devel...
Key Inputs, Tools & Techniques, and Outputs: <ul><li>Role Assignment Matrix  (Microsoft Word) </li></ul><ul><li>Staffing M...
Communications Management: <ul><li>Communications Planning </li></ul><ul><li>Information Distribution </li></ul><ul><li>Pe...
Key Inputs, Tools & Techniques, and Outputs: <ul><li>Communications Management Plan </li></ul><ul><li>Project Records </li...
Risk Management: <ul><li>Risk Identification </li></ul><ul><li>Risk Quantification </li></ul><ul><li>Risk Response Develop...
Key Inputs, Tools & Techniques, and Outputs: <ul><li>Risk Management Plan </li></ul><ul><li>Checklists </li></ul><ul><li>C...
Procurement Management: <ul><li>Procurement Planning </li></ul><ul><li>Solicitation Planning </li></ul><ul><li>Solicitatio...
Key Inputs, Tools & Techniques, and Outputs: <ul><li>Procurement Management Plan </li></ul><ul><li>Procurement Documents <...
Integration Management: <ul><li>Project Plan Development </li></ul><ul><li>Project Plan Execution </li></ul><ul><li>Overal...
Key Inputs, Tools & Techniques, and Outputs: <ul><li>Project Plan </li></ul><ul><li>Lessons Learned   </li></ul>
Management Processes: <ul><li>Initiating Processes </li></ul><ul><li>Planning Processes </li></ul><ul><li>Executing Proces...
Scope Planning Scope Definition Activity Definition Resource Planning Activity Sequencing Duration Estimating Cost Estimat...
Quality Planning Communications Planning Risk Identification Risk Quantification Response Development Organizational Plann...
For More Information: <ul><li>Search Group, Incorporated </li></ul><ul><ul><li>www.search.org </li></ul></ul><ul><li>Natio...
Successful Project Management Or How to Ruin the Lives of Others for Fun and Profit!
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Successful Project Management

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Transcript of "Successful Project Management"

  1. 1. Successful Project Management Justice, E-Government, & the Internet June 28, 2000 – Dallas, Texas Lawrence P. Webster
  2. 2. Project: A temporary endeavor undertaken to create a unique product or service.
  3. 3. Project Management: The application of knowledge, skills, tools, and techniques to project objectives to meet stakeholder needs and expectations.
  4. 4. Knowledge Areas: <ul><li>Scope Management </li></ul><ul><li>Time Management </li></ul><ul><li>Cost Management </li></ul><ul><li>Quality Management </li></ul><ul><li>Human Resources Management </li></ul><ul><li>Communications Management </li></ul><ul><li>Risk Management </li></ul><ul><li>Procurement Management </li></ul><ul><li>Integration Management </li></ul>
  5. 5. Disclaimers: <ul><li>Substantive Differences </li></ul><ul><li>Size Differences </li></ul><ul><li>Components are Integrated </li></ul><ul><li>Over-simplified Examples </li></ul>
  6. 6. Project Management Context: <ul><li>Project Phases and Life Cycle </li></ul><ul><li>Stakeholders </li></ul><ul><li>Leadership Skills </li></ul><ul><li>General Management Skills </li></ul><ul><li>Communications Skills </li></ul>
  7. 7. Project Phases and Life Cycle: <ul><li>Divide Project into Phases </li></ul><ul><li>Better Management Control </li></ul><ul><li>Review Deliverables and Performance </li></ul><ul><li>Fast-tracking </li></ul>
  8. 8. Example of Project Phases: <ul><li>Conceptual Design </li></ul><ul><li>Detailed Design </li></ul><ul><li>Coding and Testing </li></ul><ul><li>Training and Documentation </li></ul><ul><li>Deployment </li></ul>
  9. 9. Stakeholders: <ul><li>Individuals and Organizations </li></ul><ul><li>Actively Involved in Project </li></ul><ul><li>Interests Affected by Project </li></ul>
  10. 10. Leadership Skills: <ul><li>Vision and Strategy </li></ul><ul><li>Establishing Direction </li></ul><ul><li>Aligning People </li></ul><ul><li>Communicating </li></ul><ul><li>Negotiating </li></ul><ul><li>Motivating and Inspiring </li></ul><ul><li>Influencing Organizations </li></ul><ul><li>Overcoming Barriers to Change </li></ul>
  11. 11. General Management Skills: <ul><li>Planning </li></ul><ul><li>Finance and Accounting </li></ul><ul><li>Personnel Administration </li></ul><ul><li>Technology </li></ul><ul><li>Organizational Development </li></ul><ul><li>Delegation </li></ul><ul><li>Team Building </li></ul><ul><li>Conflict Management </li></ul><ul><li>Solving Problems </li></ul>
  12. 12. Communications Skills: <ul><li>Writing </li></ul><ul><li>Listening </li></ul><ul><li>Speaking </li></ul><ul><li>Presenting </li></ul><ul><li>Media Relations </li></ul><ul><li>Meeting Management </li></ul>
  13. 13. Scope Management: <ul><li>Initiation </li></ul><ul><li>Scope Planning </li></ul><ul><li>Scope Definition </li></ul><ul><li>Scope Verification </li></ul><ul><li>Scope Change Control </li></ul>
  14. 14. Key Inputs, Tools & Techniques, and Outputs: <ul><li>Product Description </li></ul><ul><li>Project Charter </li></ul><ul><li>Scope Statement </li></ul><ul><li>Work Breakdown Structure (Microsoft Project) </li></ul><ul><li>Formal Acceptance </li></ul><ul><li>Scope Management Plan </li></ul>
  15. 15. Time Management: <ul><li>Activity Definition (Microsoft Project) </li></ul><ul><li>Activity Sequencing (Microsoft Project) </li></ul><ul><li>Activity Duration Estimating </li></ul><ul><li>Schedule Development </li></ul><ul><li>Schedule Control </li></ul>
  16. 16. Key Inputs, Tools & Techniques, and Outputs: <ul><li>Activity List </li></ul><ul><li>Network Diagram </li></ul><ul><li>Project Schedule </li></ul><ul><li>Schedule Management Plan </li></ul>
  17. 17. Cost Management: <ul><li>Resource Planning </li></ul><ul><li>Cost Estimating </li></ul><ul><li>Cost Budgeting </li></ul><ul><li>Cost Control </li></ul>
  18. 18. Key Inputs, Tools & Techniques, and Outputs: <ul><li>Resource Requirements </li></ul><ul><li>Cost Estimate </li></ul><ul><li>Cost Baseline or Spending Plan (Microsoft Excel Documents) </li></ul><ul><li>Cost Management Plan </li></ul>
  19. 19. Quality Management: <ul><li>Quality Planning </li></ul><ul><li>Quality Assurance </li></ul><ul><li>Quality Control </li></ul>
  20. 20. Key Inputs, Tools & Techniques, and Outputs: <ul><li>Quality Management Plan </li></ul>
  21. 21. Human Resource Management <ul><li>Organizational Planning </li></ul><ul><li>Staff Acquisition </li></ul><ul><li>Team Development </li></ul>
  22. 22. Key Inputs, Tools & Techniques, and Outputs: <ul><li>Role Assignment Matrix (Microsoft Word) </li></ul><ul><li>Staffing Management Plan </li></ul><ul><li>Organizational Chart </li></ul><ul><li>Project Team Directory </li></ul>
  23. 23. Communications Management: <ul><li>Communications Planning </li></ul><ul><li>Information Distribution </li></ul><ul><li>Performance Reporting </li></ul><ul><li>Administrative Closure </li></ul>
  24. 24. Key Inputs, Tools & Techniques, and Outputs: <ul><li>Communications Management Plan </li></ul><ul><li>Project Records </li></ul><ul><li>Performance Reports </li></ul><ul><li>Change Requests </li></ul><ul><li>Project Archives </li></ul><ul><li>Formal Acceptance </li></ul><ul><li>Lessons Learned </li></ul>
  25. 25. Risk Management: <ul><li>Risk Identification </li></ul><ul><li>Risk Quantification </li></ul><ul><li>Risk Response Development </li></ul><ul><li>Risk Response Control </li></ul>
  26. 26. Key Inputs, Tools & Techniques, and Outputs: <ul><li>Risk Management Plan </li></ul><ul><li>Checklists </li></ul><ul><li>Contingency Plans </li></ul><ul><li>Reserves </li></ul><ul><li>Contractual Terms </li></ul>
  27. 27. Procurement Management: <ul><li>Procurement Planning </li></ul><ul><li>Solicitation Planning </li></ul><ul><li>Solicitation </li></ul><ul><li>Source Selection </li></ul><ul><li>Contract Administration </li></ul><ul><li>Contract Close-out </li></ul>
  28. 28. Key Inputs, Tools & Techniques, and Outputs: <ul><li>Procurement Management Plan </li></ul><ul><li>Procurement Documents </li></ul><ul><li>Proposals </li></ul><ul><li>Contract </li></ul><ul><li>Contract File </li></ul><ul><li>Formal Acceptance and Closure </li></ul>
  29. 29. Integration Management: <ul><li>Project Plan Development </li></ul><ul><li>Project Plan Execution </li></ul><ul><li>Overall Change Control </li></ul>
  30. 30. Key Inputs, Tools & Techniques, and Outputs: <ul><li>Project Plan </li></ul><ul><li>Lessons Learned </li></ul>
  31. 31. Management Processes: <ul><li>Initiating Processes </li></ul><ul><li>Planning Processes </li></ul><ul><li>Executing Processes </li></ul><ul><li>Controlling Processes </li></ul><ul><li>Closing Processes </li></ul>
  32. 32. Scope Planning Scope Definition Activity Definition Resource Planning Activity Sequencing Duration Estimating Cost Estimating Schedule Development Cost Budgeting Plan Development
  33. 33. Quality Planning Communications Planning Risk Identification Risk Quantification Response Development Organizational Planning Staff Acquisition Procurement Planning Solicitation Planning
  34. 34. For More Information: <ul><li>Search Group, Incorporated </li></ul><ul><ul><li>www.search.org </li></ul></ul><ul><li>National Center for State Courts </li></ul><ul><ul><li>www.ncsc.dni.us </li></ul></ul><ul><li>Project Management Institute </li></ul><ul><ul><li>www.pmi.org </li></ul></ul><ul><li>International Standards Organization </li></ul><ul><ul><li>www. iso .org </li></ul></ul><ul><li>Software Engineering Institute </li></ul><ul><ul><li>www.sei.cmu. edu </li></ul></ul><ul><li>Center for Technology in Government </li></ul><ul><ul><li>www.ctg.albany. edu </li></ul></ul>
  35. 35. Successful Project Management Or How to Ruin the Lives of Others for Fun and Profit!
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