Data Management in Excel

 To arrange data in specific order is
called sorting
 Can sort data
› By text (A to Z or Z to A)
› By numbers (smallest to largest or
largest to smallest)
› By dates and times (oldest to newest
and newest to oldest) in one or more
columns.
yasirbhutta@gmail.com

Sorting
Ascending
Sort
Descending
Sort

 Ascending sort is a
sorting technique in
which the smallest
data is placed at first
position and the
largest data is placed
at last position.

 Descending sort is a
sorting technique in
which the largest data
is placed at first
position and the
smallest data is placed
at last position.

 Select a column of alphanumeric data in a
range of cells
 On the Data tab, in the Sort & Filter group,
do one of the following:
› To sort in ascending alphanumeric order, click
Sort A to Z.
› To sort in descending alphanumeric order, click
Sort Z to A.

 Select a column of dates or times in a range of
cells or table.
 On the Data tab, in the Sort & Filter group, do
one of the following:
› To sort from an earlier to a later date or time, click
Sort Oldest to Newest.
› To sort from a later to an earlier date or time, click
Sort Newest to Oldest.
 To reapply a sort after you change the data,
click a cell in the range or table, and then on the
Data tab, in the Sort & Filter group, click
Reapply.

 Select a row of data in a range of cells, or make
sure that the active cell is in a table column.
 On the Data tab, in the Sort & Filter group, click
Sort.
 The Sort dialog box is displayed.
 Click Options.
 In the Sort Options dialog box, under Orientation,
click Sort left to right, and then click OK.
 Under Column, in the Sort by box, select the row
that you want to sort.

 A conditional formatting changes the
appearance of a cell range based on a
condition (or criteria).
 If the condition is true, the cell range is
formatted based on that condition; if the
conditional is false, the cell range is not
formatted based on that condition.

 Select Cell Range.
 From in
groups
 Select
type.

 Select one or more cells
in a range, table, or
PivotTable report.
 On the Home tab, in the
Styles group, click the
arrow next to
Conditional
Formatting, and then
click Color Scales.
 Select a two-color scale.

 Select one or more
cells in a range, table,
or PivotTable report.
 On the Home tab, in
the Style group, click
the arrow next to
Conditional
Formatting, click Data
Bars, and then select
a data bar icon.

 Select one or more
cells in a range, table,
or PivotTable report.
 On the Home tab, in
the Style group, click
the arrow next to
Conditional
Formatting, click Icon
Set, and then select an
icon set.

 Select one or more cells in a
range, table, or PivotTable
report.
 On the Home tab, in the Style
group, click the arrow next to
Conditional Formatting, and
then click Highlight Cells
Rules.
 Select the command that you
want, such as Between,
Equal To Text that Contains,
or A Date Occurring.
 Enter the values that you
want to use, and then select a
format.

 Select one or more cells in
a range, table, or
PivotTable report.
 On the Home tab, in the
Style group, click the arrow
next to Conditional
Formatting, and then click
Highlight Cells Rules.
 Select Duplicate Values.
 Enter the values that you
want to use, and then
select a format.

 Worksheet
› On the Home tab, in the Styles group, click the
arrow next to Conditional Formatting, and then
click Clear Rules.
› Click Entire Sheet.
 A range of cells, table, or PivotTable
› Select the range of cells, table, or PivotTable for
which you want to clear conditional formats.
› On the Home tab, in the Styles group, click the
arrow next to Conditional Formatting, and then
click Clear Rules.
› Depending on what you have selected, click
Selected Cells, This Table, or This PivotTable.

 The process of finding or
selecting information
based on certain
conditions is called
filtering
 Filtering does not
rearrange a list, it only
temporarily hides the
rows that do not satisfy
the conditions

› Select a range of cells containing alphanumeric
data.
› On the Data tab, in the Sort & Filter group, click
Filter.
› Click the arrow in the column header.
› In the list of text values, select or clear one or
more text values to filter by.

Click on arrow
Select grade A

› Select a range of cells containing alphanumeric data.
› On the Data tab, in the Sort & Filter group, click Filter.
› Click the arrow in the column header.
 Point to Number Filters and then select Top 10.
 In the Top 10 AutoFilter dialog box, do the following.
› In the box on the left, click Top or Bottom.
› In the box in the middle, enter a number.
› In the box on the right, do one of the following:
 To filter by number, click Items.
 To filter by percentage, click Percent.
 To reapply a filter after you change the data, click a cell in the
range or table, and then on the Data tab, in the Sort & Filter
group, click Reapply.

 To clear a filter for one
column in a
multicolumn range of
cells or table, click the
Filter button on the
heading, and then click
Clear Filter from
<Column Name>.

 On the Data tab, in the
Sort & Filter group,
click Clear.

Data Management in Excel

Recommended

Recommended

More Related Content

What's hot

What's hot (20)

Similar to Data Management in Excel

Similar to Data Management in Excel (20)

More from Muhammad Yasir Bhutta

More from Muhammad Yasir Bhutta (6)

Recently uploaded

Recently uploaded (20)

Data Management in Excel