Interesting strategies about TM

1. The Art of Time Management
by Gopala swamy Ramesh & Mahadevan Ramesh
PPT by Dr.Suneetha Yadav
Professor
RGMCET

2. Introduction
• “You will never find time for anything. You must make it.’’ -
Charles Buxto
• Time management is about developing a
nice internal rhythm within ourselves and
then turning out internal clock to that
giant external clock.

3. …
• Time management is not about being obsessive-
compulsive about time and glancing at the clock
every two minutes.
• Obsessive-Compulsive Disorder (OCD) is a
common, chronic and long-lasting disorder in
which a person has uncontrollable, reoccurring
thoughts (obsessions) and behaviors (compulsions)
that he or she feels the urge to repeat over and
over.

4. OCD

5. Obsessions & Compulsions

6. ***
• Time management is about planning and
executing our activities as best as possible.
• Time management is really an easy soft
skill to acquire.
• Like all other soft skills, it requires a little
bit of discipline and some dedicated
practice.

7. Time is Precious e is Precious
• Time is money: Time is precious and you
should treat it exactly like you would treat
money or anything that you only have a
limited supply of.
• Time is opportunity: The special
circumstances of today, spent on today`s
project, and today`s challenges, will present
us with all kinds of possibilities and many
not come again at any other time in the
future.

8. …
• Timeliness and punctuality mean trust - Often
we will have to synchronize our schedules with
other`s and do things cooperatively with them.

9. Time Management - Best Practices
‘Failing to plan is planning to fail`
KEY QUESTIONS
• What are my long-term priorities?
• What are the short time milestones that I need to
achieve in my journey?
• What are the burning issues that I need to
address?
• ‘Planning is half the battle won’

10. Prioritizing the Tasks
• High priority items have precedence over
everything else.
• Allot enough time and resources to get
them done in the required time.
• Prioritizing task involves-
• Ranking and ordering of those activities
that you would do in a week or a month
or any given period.

11. ***

12. AVOID Fire fighting
• FF - The practice of dealing with problems as
they arise rather than planning strategically to
avoid them.
• Earmark specific times of the day to check and
respond to e-mail and internet browsing
• Rejuvenate yourself by taking periodic breaks. And
don’t use your break times as buffer times for your
unfinished work.

13. TIPS…
• Be a role model for punctuality- Be
painstakingly punctual for all appointments,
especially in high – priority activities
• Follow your natural rhythm- you should work
at a pace dictated by your natural rhythm.
• Be conscious of time, but don’t let a clock set the
pace for you.
• Even if you work at your natural pace, your
work will have to be integrated into other
people’s work.

14. Make efficient use of free time and
break time
• It is an art to use break time or even to factor
in break time into schedules.
• People who don’t have even one minute of
spare time because of their tightly-packed
schedules can burn out easily
• And may not always be successful, as such
schedules lead to inflexibility and that in turn
leads to ineffectiveness.

15. Estimating the time for each task
• Good planners know that there are always lag
times and lead times (the time between your
ordering something and actually getting it).
• And they are very good at figuring them out and
incorporating them in their schedules.

16. Documenting the Schedule
• The old fashioned to-do list on a piece of
paper and any cell phone of today that
usually has a to-do list in its organizer are
the best ways.

17. ***
• Referring, Tracking and Revising the
Schedule
• Finally, remember that your schedule is a
dynamic and live document and is subject
to change.

18. Time Management - The Killers
• Tasks raking longer than scheduled time
• Improper closures
• Interruptions
• Ineffective multi – tasking
• Procrastination
• A poor attitude of ‘they can wait’
• Being ultra-perfectionists and embellishing
reports and e-mails

19. Thank you
Reference – Mahadevan Ramesh & Gopalaswamy Ramesh – Ace of soft skills