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HWE Accessories Website Project Plan, Risk Matrix, and Key Factor.docx
- 1. HWE Accessories Website: Project Plan, Risk Matrix, and Key Factors HWE Accessories Website: Project Plan, Risk Matrix, and Key Factors Gregory Hobbs BSA/515 2/5/18 Anthony Seymour Start Tue 2/6/18
- 2. Finish Wed 5/9/18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 outline the technical requirements Wed 2/21/18 - Fri 2/23/18 Gather data Tue 2/6/18 - Wed 2/7/18 Analyze data Thu 2/8/18 - Sat 2/10/18 document data Mon 2/12/18 - Wed 2/14/18 Define and develop the site concept Fri 2/16/18 - Sat 2/17/18 Define the overall budget Mon 2/19/18 - Tue 2/20/18 Complete the sitemap Mon 2/26/18 - Tue 2/27/18 Adress the technical requirements outlined Wed 2/28/18 - Fri 3/2/18 Begin site's content acquisition Mon 3/5/18 - Tue 3/6/18 Present the design Wed 3/7/18 - Thu 3/8/18
- 3. Set the website's look and feel Fri 3/9/18 - Tue 3/13/18 content acquisition Wed 3/14/18 - Thu 3/15/18 design the user interface Sat 3/17/18 - Tue 3/20/18 Finalize the website design Wed 3/21/18 - Fri 3/23/18 Programming outline phase Sat 3/24/18 - Wed 3/28/18 finalize prototype Fri 3/30/18 - Mon 4/2/18 submit final design Thu 4/5/18 - Wed 4/11/18 Perform client sign off Thu 4/12/18 - Fri 4/13/18 perform Usability testing Wed 4/18/18 - Thu 4/19/18 Carry out cross platform testing Sat 4/21/18 - Tue 4/24/18 perform browser testing Wed 4/25/18 - Thu 4/26/18 Make neccesary modifications Tue 5/1/18 - Wed 5/2/18 Final approval Thu 5/3/18 - Fri 5/4/18 Launch the website Sat 5/5/18 - Wed 5/9/18 outline the technical requirements Wed 2/21/18 - Fri 2/23/18 Gather data Tue 2/6/18 - Wed 2/7/18 Analyze data Thu 2/8/18 - Sat 2/10/18 document data Mon 2/12/18 - Wed 2/14/18
- 4. Define and develop the site concept Fri 2/16/18 - Sat 2/17/18 Define the overall budget Mon 2/19/18 - Tue 2/20/18 Complete the sitemap Mon 2/26/18 - Tue 2/27/18 Adress the technical requirements outlined Wed 2/28/18 - Fri 3/2/18 Begin site's content acquisition Mon 3/5/18 - Tue 3/6/18 Present the design Wed 3/7/18 - Thu 3/8/18 Set the website's look and feel Fri 3/9/18 - Tue 3/13/18 content acquisition Wed 3/14/18 - Thu 3/15/18 design the user interface Sat 3/17/18 - Tue 3/20/18 Finalize the website design Wed 3/21/18 - Fri 3/23/18 Programming outline phase Sat 3/24/18 - Wed 3/28/18 finalize prototype Fri 3/30/18 - Mon 4/2/18 submit final design Thu 4/5/18 - Wed 4/11/18 Perform client sign off Thu 4/12/18 - Fri 4/13/18 perform Usability testing Wed 4/18/18 - Thu 4/19/18 Carry out cross platform testing Sat 4/21/18 - Tue 4/24/18 perform browser testing Wed 4/25/18 - Thu 4/26/18 Make neccesary modifications Tue 5/1/18 - Wed 5/2/18
- 5. Final approval Thu 5/3/18 - Fri 5/4/18 Launch the website Sat 5/5/18 - Wed 5/9/18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18
- 6. Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18
- 7. Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18
- 8. Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18
- 9. Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18
- 10. Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18
- 11. Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18
- 12. Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18
- 13. Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18
- 14. Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18 Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Feb 11, '18 Feb 18, '18 Feb 25, '18 Mar 4, '18 Mar 11, '18
- 15. Mar 18, '18 Mar 25, '18 Apr 1, '18 Apr 8, '18 Apr 15, '18 Apr 22, '18 Apr 29, '18 May 6, '18 Task Mode Task Name Duration Start Finish Predecessors Manually Scheduled Analysis tasks 8 days Tue 2/6/18 Thu 2/15/18 Auto Scheduled Gather data 2 days Tue 2/6/18 Wed 2/7/18 Auto Scheduled Analyze data 3 days Thu 2/8/18 Sat 2/10/18 2 Auto Scheduled document data 3 days
- 16. Mon 2/12/18 Wed 2/14/18 3 Manually Scheduled Outline site design goals 7 days Fri 2/16/18 Mon 2/26/18 Auto Scheduled Define and develop the site concept 2 days Fri 2/16/18 Sat 2/17/18 Auto Scheduled Define the overall budget 2 days Mon 2/19/18 Tue 2/20/18 6 Auto Scheduled outline the technical requirements 3 days Wed 2/21/18 Fri 2/23/18 7 Manually Scheduled Define site structure 7 days Mon 2/26/18 Tue 3/6/18 Auto Scheduled Complete the sitemap 2 days
- 17. Mon 2/26/18 Tue 2/27/18 Auto Scheduled Adress the technical requirements outlined 3 days Wed 2/28/18 Fri 3/2/18 10 Auto Scheduled Begin site's content acquisition 2 days Mon 3/5/18 Tue 3/6/18 11 Manually Scheduled Design user interface 7 days Wed 3/7/18 Thu 3/15/18 Auto Scheduled Present the design 2 days Wed 3/7/18 Thu 3/8/18 Auto Scheduled Set the website's look and feel 3 days Fri 3/9/18 Tue 3/13/18 14 Auto Scheduled content acquisition 2 days
- 18. Wed 3/14/18 Thu 3/15/18 15 Manually Scheduled Develop HTML protosite 7 days Fri 3/16/18 Fri 3/23/18 Auto Scheduled Coding 1 day Fri 3/16/18 Fri 3/16/18 Auto Scheduled design the user interface 3 days Sat 3/17/18 Tue 3/20/18 18 Auto Scheduled Finalize the website design 3 days Wed 3/21/18 Fri 3/23/18 19 Manually Scheduled Begin HTML production 7 days Sat 3/24/18 Mon 4/2/18 Auto Scheduled
- 19. Programming outline phase 4 days Sat 3/24/18 Wed 3/28/18 Auto Scheduled incorporate the content and graphics 1 day Thu 3/29/18 Thu 3/29/18 22 Auto Scheduled finalize prototype 2 days Fri 3/30/18 Mon 4/2/18 23 Manually Scheduled Design tasks 7 days Tue 4/3/18 Wed 4/11/18 Auto Scheduled Develop storyboard 1 day Tue 4/3/18 Tue 4/3/18 Auto Scheduled Document design 1 day Wed 4/4/18 Wed 4/4/18 26 Auto Scheduled
- 20. submit final design 5 days Thu 4/5/18 Wed 4/11/18 27 Manually Scheduled Make the website live 7 days Thu 4/12/18 Thu 4/19/18 Auto Scheduled Perform client sign off 2 days Thu 4/12/18 Fri 4/13/18 Auto Scheduled perform internal unit testing 3 days Sat 4/14/18 Tue 4/17/18 30 Auto Scheduled perform Usability testing 2 days Wed 4/18/18 Thu 4/19/18 31 Manually Scheduled Move the site to the end server 7 days Sat 4/21/18 Mon 4/30/18 Auto Scheduled
- 21. Carry out cross-platform testing 3 days Sat 4/21/18 Tue 4/24/18 Auto Scheduled perform browser testing 2 days Wed 4/25/18 Thu 4/26/18 34 Auto Scheduled question and answers 2 days Fri 4/27/18 Mon 4/30/18 35 Manually Scheduled Further tests 8 days Tue 5/1/18 Wed 5/9/18 Auto Scheduled Make necessary modifications 2 days Tue 5/1/18 Wed 5/2/18 Auto Scheduled Final approval 2 days Thu 5/3/18 Fri 5/4/18 38 Auto Scheduled
- 22. Launch the website 4 days Sat 5/5/18 Wed 5/9/18 39 The above project plan for the HWE accessories website was scheduled to run for a period of three months. All the requirements and planning phase was done in the first week and the following tasks were allocated a week each. The website’s main purpose was to revolutionize the company’s transactions into a more modern online environment thus the developers employed the company’s prior information and used it in the project planning. No new information about the functionalities was collected to save time and resources. Risk Risk Level/impact Probability of occurrence Low(L)/Medium(M)/High(H) Project Size
- 23. Person Hours H: Over 20,000 Certainty Estimated Schedule H: Over 3 months Certainty Team Size H: Over 15 members Certainty Number of Interfaces to Existing Systems Affected H: Over 3 Certainty Project Definition Narrow Knowledge Level of Users M: Knowledgeable of user area only Likely Available documentation clouds establishment of baseline M: above 75% complete Likely Project Scope Creep L: Scope generally defined and subject to revision Unlikely Consultant Project Deliverables unclear L: Well defined Unlikely Vendor Project Deliverables M: Estimated, not clearly defined Somewhat likely Cost Estimates Unrealistic L: Thoroughly predicted by industry experts using proven
- 24. practices to 15% margin of error Unlikely Timeline Estimates Unrealistic M: Timeline assumes no derailment Somewhat likely Number of Team Members Unknowledgeable of Business L: Team well versed in business operations impacted by technology Unlikely Project Leadership Steering Committee existence L: Identified and enthusiastic Unlikely Absence of Commitment Level/Attitude of Management L: Understands value & supports project Unlikely Absence of Commitment Level/Attitude of Users L: Understands value & supports project Unlikely Absence of Mid-Management Commitment L: Most understand value & support project Unlikely Project Staffing Project Team Availability M: Distributed team makes availability questionable Somewhat likely Physical Location of Team prevents effective management M: Team is dispersed among several sites Likely Project Team’s Shared Work Experience creates poor working relationship M: Some have worked together before
- 25. Somewhat likely Weak User Participation on Project Team L: Users are part-time team members Unlikely Project Management Procurement L: Procurement Methodology familiar to team Unlikely Methodology Used foreign to team Change Management Procedures undefined L: Well-defined Unlikely Quality Management Procedures unclear L: Well-defined and accepted Unlikely Software Vendor Number of Times Team Has Done Prior Work with Vendor Creates Foreign Relationship H: Never Certainty Team’s Lack of Knowledge of Package M: Conceptual understanding Somewhat likely Poor Functional Match of website to Initial System
- 26. Requirements L: Minimal customization required Unlikely The following are the key factors that will help to determine whether the HWE accessories website project is successful. 1) A standing final contract. The contract should be a written document that includes all the agreed upon items with the software provider. Clearly defined project items goes a long way to assist the project managers since they now have leverage that they can hold the providers accountable if any conditions are not met. 2) Project management plan A proper plan of the project should be created to show how various issues will be handled, the communication channels to be used during the project undertaking and a clear statement of the project schedule. The whole team should review this to make sure they understand the agreed upon terms and can be referred to in case of any deviation. 3) Defining the project scope. This is a document that entails what is and is not in the project. The steering committee should approve this before the execution stage of the project begins. 4) Testing. This is a crucial phase since it helps all users to understand the application functionality. It helps gauge if the application or website created is performing as expected or whether further modifications need to be made before the actual live launch of the website. Security is also tested thoroughly to ensure people with malicious intent don’t cause harm or losses to the company. 5) Verification. Everyone who was involved in the development of the website should check and countercheck if everything was completed. All the deliverables and allocated tasks should be complete as a single error could lead to the whole project failure. Staff who
- 27. have deep knowledge of the website’s business operations should assist users during the first days to ensure they are well acquainted with the site. Help stations or lines should be set up to offer any assistance required. 6) Communication and follow up reports. Lack of communication is the main problem facing projects that have been noted to be having problems. The committee should be informed, and meetings held from time to time to perform reviews on the website. This also helps to identify the necessary updates required to keep the site running effectively. References: CISA Certification Job Practice. (n.d.). Retrieved from ISACA: http://www.isaca.org/Certification/CISA-Certified-Information- Systems-Auditor/Job-Practice-Areas/Pages/CISA-Job-Practice- Areas.aspx College of Information Systems and Technology BSA/515r4 - HWE Website Contract Plan Initiating Office: Project Title: Requiring Activity: Estimated Value: Contract Type: APPROVALS Contract Plan is approved.
- 28. __________________________________ __________________________________ (Requiring Official) (Requiring Official's Supervisor, if needed) Date: __________________ Date: ___________________ __________________________________ __________________________________ (Insert name), Contracting Officer (Insert name), General Counsel Date: __________________ Date: ___________________ __________________________________ Lorraine Allison, Director, Procurement Support Office Date: _________________ A. BACKGROUND AND OBJECTIVES 1. Statement of Need. I intend to create a new interactive website for the HWE accessories where customers can easily view the updated accessories and choose on their preferred choice without necessarily visiting the physical retail shops. Unlike the existing informational website, the new web page will allow the users to navigate through it by offering various services for instance, checking the prices of accessories and making online purchases. A viable prior alternative contract comprised
- 29. creating a web page that only allowed customers to order the commodities online and made physical payments limiting the online payment option. 2. Applicable Conditions. The new website will be designed within the desired time scale and will include text, images and proper graphics. In addition, it will be developed to work across major browsers, platforms and on different screen sizes for example computers, mobile phones and touch pads. The contract however does not guarantee completely a long-term compatibility across all browsers and platforms because of the increased likelihood of further advancements of the updates and upgrades by the respective vendors. The contract can also not offer full guarantee on compatibility of the website to old and redundant software. The contract period will be 12 months and unless under agreeable terms will the company suppress the period. in case the HWE company cancels the website agreement after the design terms have been agreed, the contractor retains the right to charge the company up to 85% of the total cost depending on which stage the project has been cancelled even if the website will not have gone live. The contractor will require a minimum of one month notice from the company to cancel the web development project. 3. Costs and Period of Performance. The projected expenditure for the proposed system is based upon the Independent Government Cost Estimate (IGCE) and is shown below: BASE YEAR: 08-02-2018 - 07-02-2019 Contract Budget Total $307,468.53 A. Direct labor Hours Rate Amount 1. Project Manager 720 $119.72 $86,197.07
- 30. 2. Software Engineer 1440 $99.72 $143,601.91 3. Technical Specialists 720 $74.56 $53,683.54 4. Web Developers 1440 $68.59 $98,775.00 Sub totals $283,482.53 A) Equipment Purchases Item Description Quantity Unit Price Total 1. Office Chairs 3 $4,250.00 $12,750.00 2. office table 3. software 1 1 $253.00 $11,001 $235.00 $11,0001
- 31. SUBTOTAL $ 12,985.00 4. Capability or performance. the HWE website will offer capabilities related to hardware and software constraints. While the hardware constraints include processor cycles, real storage and network hardware detections, software constraints will comprise of database design, network design and use of specific software interfaces and functions. 5. Delivery or performance-period requirements. The stipulated project time frame of one year is long enough to cover exceptional cases that may arise during web development. The allocated time for each task ensures that the project will be completed on time and the website will be live on or before the set period is over. 6. Trade-offs. Some of the expected consequences of the trade- offs may lead to adjustments of the project scope in terms of durations of the completion of the project. For instance, the project manager may consider shortening the project duration by increasing the number of workers and this will eventually increase the cost and performance. this will ensure the project manager achieves the desired goals within the stipulated time 7. Risks. the technical risks associated with this project involve discovery of information, technology limits as well as constraints that render the solution invalid. efforts taken to reduce this risk comprises of factoring out technical and non-
- 32. technical risks into launch decisions and planning. An example of these risks is lack of sufficient knowledge from the programmers set to design the website. Other technical risks associated with the project include unavailable test facilities, lack of a suitable project manager and poor communication among the stakeholders Cost risk will occur when the project cost surpasses the budgeted cost. to reduce this a Work Breakdown Structure strategy has been employed which organizes project tasks into phases. failure to do so will leas lead to poor performance due to reduction of quality and scope of the project. besides, cost risks are likely to extend the scheduled time frame since there may be no enough funding to complete the project within the desired time frame. schedule risk in the project involves the project completion taking more time than the scheduled time frame. to avoid this, Program Evaluation Review Technique (PERT) has been used to organize the project tasks into a network that represent dependency of the various tasks. failure to apply the technique may result into cost risks as well as performance risks. this is because longer projects will always cost more and may as well be too late for the project to achieve the intended tasks. B. PLAN OF ACTION 1. Product or Service Description. The website will be interactive to users by offering various options in the web page and on menu driven interfaces that support Graphical User Interfaces. the website will display various types of accessories that HWE company offers alongside their prices and features 2. Potential Sources. a. Prospective Offerors: Prospective offers will be identified using evaluation. The first stage is by establishing the evaluation criteria to the source selection authority for approval. Secondly, forming the
- 33. evaluation team and briefing them on their responsibilities. Lastly conducting the evaluation based on whether the sole source approach is available b. Market Research: Market Research was conducted by the IT personnel using interviews, surveys and questionnaires on whether the project was viable and would in any way would lead to improvement in terms of service delivery. Through the use of statistical analysis tools on the collected data, it was discovered that the project was viable and necessary for the HWE Company and would result in increase of service delivery, sales and entire business process. The market research was used to develop effective strategies on the proposed project 3. Competition. The proposed plan is based on a competitive solicitation with other upcoming creative web sites due to the continuing advancements of the web designs. The interactivity of the website improves customer’s satisfaction which will eventually promote company’s profit. 4. Source Selection Procedures. a. Evaluation Procedures. Explain how offers will be evaluated, the relationship of the evaluation procedures to the technical factors/standards, technical evaluation team and solicitation requirements. For example: it will be essential to evaluate useful internal tools in order to establish a good evaluation plan alongside with preparation of soliciting document. The evaluation plan should be in a position to have the necessary time frame and responsibilities attributed to each team member. the proposals in this project should be evaluated based on the best value procedure with emphasis made on past performance capabilities and workforce. b. Evaluation Factors Some of the evaluation factors in the project include: i) quality evaluation which may include evaluation of samples ii) commercial evaluation
- 34. iii) supplier evaluation iv) comparative analysis of results c. Evaluation Factor Standards first is the utility standards which are aimed at increasing the extent which stakeholders find evaluation processes and products essential in meeting their needs. feasibility standards are aimed at increasing evaluation efficiencies and effectiveness propriety standards on the other hand support proper right, just and legal during evaluation. others include accuracy standards and evaluation accountability standards. 5. Contracting Considerations a. Contract Type: It is an executed contract since the customers/ buyers are in a position to obtain accessories with ease through the new webpage just by making logins in the webpage b. Options: in case the project is not completed within the stipulated time or fails to follow the project scope, the project time and budget eill be extended at the expense of the contractor c. Special Contract Clauses/Provisions/Deviations: the project prohibits access and distribution of private information from being disclosed by third parties and need to do so would require agreement between the parties involved. A force majeure clause – in case of a failure to meet the contractual obligation mainly through unavoidable circumstances d. Contracting Method: the proposed project will use negotiated procedure as a viable contracting method since it is flexible for use by the stakeholders and offerors of the project. this contracting method is essential in providing favorable strategies for competitions with rival projects. e. Contract Administration: the contract project will be administered by HWE project managers, potential shareholders, CEO and Project sponsors.
- 35. 6. Budgeting and Funding. a. Derivation of Budgeting Estimates: a detailed estimate for all the project costs was first compiled and thereafter adding it to the budget plan. the strategy makes it possible for contractor to track the project according to the budget provided while the work is still ongoing. b. Funding Availability: The projections from the previous final years shows that the contracted business is in a position to meet the required financial capabilities c. Currency Used: U.S. Dollar 7. Management Information Requirements. The Quality Assurance Surveillance plan will be used to continually monitor the progress of the project by giving periodic feedbacks. 8. Logistics considerations. For a project to run smoothly, certain aspects have to be implemented before commencing on the project. Hardware, software and hiring of new workers must be properly addressed before any attempts of starting a project are made. the key aspects include transfer of knowledge which requires the contractor to train the staff so as to acquire the necessary skills in addition, detailed schedules for implementation must be put in place since it is illogical to implement the whole project all at once. besides, risk identification factors must be strategized because of the possibility of a new risk factor arising when the project is taking place. 9. Business-Furnished Equipment. the contractors will be provided with the necessary hardware and software that will aid in website designing and will include computers and printers. this hardware should be available throughout the project implementation. office tables and chairs are as well necessary before, during and after project implementation 10. Business-Furnished Information. Maps and drawings depicting the schedule, time frame and
- 36. phases of project implementation will need to be provided to the contractors 11. Safety and Security Considerations. Necessary safety and security precautions have to be taken care of to avoid loss of data and information related to the project being undertaken. security aspects are classified into three, confidentiality, integrity and availability. servers involved in the project might be easily attacked and having different servers to ensure continuity of the project will be required will resolve the problem arising from any attack. 12. Milestones for system Cycle. BSA/515r4 CONTRACT PLAN College of Information Systems and Technology Unauthorized use, duplication and/or distribution of the content contained in this document are hereby prohibited without the written consent of Apollo Education Group, Inc. ©2017 Apollo Education Group, Inc. Copyrights are retained by their owners. 1 HWE Accessories Website: Business Case Gregory Hobbs BSA/515 1/29/18 Anthony Seymour HWE Accessories Website: Business Case
- 37. 1 HWE Accessories Website: Business Case 4 This study is a project plan overview of HWE Accessories Company. This is a company that primarily deals with the production of accessories for cell phones such as screen covers and cases. The company conducts most of their sales through retail stores and their current website is reserved for only information. The company is relatively young and small and therefore lacks an internal department of information technology. This study will carry out an unequivocal analysis on the problem statement analysis of the situation, a cost- benefit analysis, preliminary feasibility studies, the total cost of ownership, the return on investments and culminate with an analysis on the solution options recommendation. The company is faced with the problem of not having an in- depth website which can improve its market and reduce its reliance on retail stores. The company is in dire need of a website which can enable their customers to browse inventory. In addition, it is also in need of a website where it customers can compare items and consequently make their purchases. This will go a long way in reducing their reliance on retail stores and consequently improve their market base by making it easier for the customers to reach them and also purchase their products. One of the most profound ways of ensuring that the customers are able to access the inventory of the company is by ensuring that all of their products are available on their website in a way that is easy for the customers to access the products in an easy way. In addition, it is also important to ensure that the customers are updated regarding the old stock and also the new
- 38. stock in a way that will make it easier for them to access the products they desire. In addition, the website should also be structured in a way that denotes the prices of all the products. This will make it easier for the customers to know the price of the products prior to requesting for them. In addition, it also enables the customers to compare the products based on their prices and consequently make their purchases according to their purchase capabilities. In addition, the opportunity to view the prices and to compare the prices will also enable the customers to make informed budgets on some of the items that they would wish to purchase in the near and distant future. A comparison of the items will also reveal their uniqueness and also their quality and consequently enable the customers to make prudent decisions when purchasing the items. In terms of the cost-benefit analysis, it is evident that the benefits that will be accrued out of the development and improvement of their website will be significant. One of the main benefits will be the fact that the market share will ultimately increase. Secondly, the company will attract a constant clientele. Thirdly, the company will be able to get a prompt feedback from the customers and consequently improve on their products’ features and also on their services. The preliminary feasibility study will be conducted on the website and also through the various social media sites. The total cost of ownership will be conducted by assessing both the direct and indirect costs that have been incurred out of the development of the website. The return on investment on the other hand will be calculated based on the returns from the website relative to the costs incurred out of the same. The solutions options recommendation would be to go ahead and implement the website since the benefits will far outweigh the costs.
- 39. References Hallam, S. (2017, January 10). Amazon's Business Strategy: 6 examples of latest trends in ecommerce | Hallam Internet. Retrieved from https://www.hallaminternet.com/amazons- business-strategy-new-developments/ Kumar, V. (2017). Data security in cloud computing. Stevenage: The Institution of Engineering and Technology.