DOP 758-mines Procedure

STEEL AUTHORITY OF INDIA LIMITED
BHILAI STEEL PLANT
Organisation & Methods Deptt.
No.O&M/DOP/ 758 Date : 21.10.2008
Office Order
Sub: Delegation of powers to sub-ordinate officers of ED/HO(Mines).
1. In pursuance of powers delegated to the Managing Director by Chairman, SAIL, the Managing Director has delegated
administrative and financial powers to the sub ordinate officers of ED(Mines)/HO(Mines) as per the enclosed Annexure. The
powers shall be exercised by incumbents to the posts to which the sub-delegation has been made.
2. The exercise of the powers shall be subject to budget provision, provisions of the Companies Act, 1956 as amended from time
to time, the Memorandum and Articles of Association of the Company , the canons of financial propriety, the rules in force and
the general policy as may be laid down from time to time.
3. Budget provision should be ensured in all cases where financial commitments are involved. Wherever, budget provision for a
particular case is not available, it should be ensured that the same is included in the revised budget before according such
approval.
4. The officers to whom the powers have been sub-delegated, while according approval shall exercise all checks and caution as a
man of prudence is expected to do whilst spending his own money.
5. As an additional precaution, competent authorities may exercise due restraint in approving the cases falling within the delegation
limits of lower authorities. Approval may be accorded for such cases, in exigency, with recorded reasons.
6. The above officers, in cases, where they feel necessary shall take the advice of the Law Department before finalizing any
contract, purchase order etc.
7. Delegation of Powers will be operative as per stipulation in PCP-2006 including amendment from time to time. Provisions of
PCP-06 as and when amended shall be applicable.
( Contd....)

8. This order supersedes all previous orders with regards to delegation of powers to sub-ordinate officers of ED/HO(Mines).
9. This is issued with the approval of MD and comes into force with immediate effect.
Sd/-
( R. S. Prasad )
Dy. General Manager I/c (O&M)
Distribution :
• ED (F&A)/ / ED (W) /ED (Proj.)/ ED (P&A)/ED (Mines)/ ED(MM)
• GM(F&A)//GM(C&IT)/GM(MS)/ACVO & GM (Vig.)
• Head of Contract Cell-Mines
• DGMF&A)/DGMI/c(IOC) / DGM(Flux) /All DGMs of Mines
• AGM(F&A-Mines Coordn.)
• Sr. Mgr.(Fin.-IOC) / Dy. Mgr.(F&A-Nandini Mines) / Dy. Mgr.(F&A- Hirri Mines)
• Sr TA to MD
• O&M Web page

Annexure to Office Order No. O&M/ DOP /758, Dt. 21.10.2008
Delegation of Powers to Executives of Mines Area Bhilai Steel Plant
_____________________________________________________________________________________________________________________
1/20 Organisation & Methods Deptt.
Guidelines for award of contracts
1. All proposals beyond Rs.50 Lakhs shall be dealt through Open Tender Enquiry (OTE). Deviations to this shall be approved
by ED(Mines)/ MD as per DOP with reasons to be recorded. In such cases, monthly MIS to MD with full details, to be sent.
2. All Powers before price evaluation shall be based on estimated value
3. All Powers after price evaluation shall be based on evaluated cost
4. Initiation, processing and execution of Capital Investment Proposals for Addition Modification and Replacement (AMR) of
Assets/ Equipments shall be done in line with the procedure for AMR cases.
5. Where approving authority is the Chief Executive, Next Higher Authority will also be the same. MD’s nominee is required
for Tender Committee / Negotiation committee for cases valuing Rs.50 Lakhs and above.
5. Wherever Chief executive’s prior approval(i.e. mode of tendering and administrative approval, constitution of tender
committee ) has been obtained for processing cases including STE, further approval of Chief executive shall not be
required if there is no change in the scope of work , mode of tendering etc. File processing in such cases to be done as per
delegated financial limit as the case may be. Information for finalizing tender on STE to be submitted to MD on monthly
basis.
6. Concurrence of finance after negotiation is not required in cases where delegation of power to be utilized is without CFA.
7. For cases requiring CFA, CS checking by Finance & tendering/Indenting /Operating authority as the case may be , to be
done jointly in cases where estimated value is over Rs. 2 Lakhs.
8. Opening of price bid in normal conditions shall be done after freezing the technical and commercial terms and for other
cases approval has to be taken from Competent Authority
9. Proprietary certificate is required for Proprietary cases and shall be signed by respective HOD / respective GM.

_____________________________________________________________________________________________________________________
10. Any Contract including Rate Contract shall not exceed maximum period of three years including extension, if any.
11. Closure of contract should be done as per clause no. 20 of PCP-06, within the time limits specified therein. MIS report for
the cases not finalized within the time frame shall be sent by respective Contract Cell to ACVO and copy to MD for
information on monthly basis.
12. Whenever a contract is extended by the competent authority (within his powers of delegation), the sum of the original award
value of the contract + value of extension(s) shall be taken as the base value for calculation of final deviation.
13. Associate Finance member for Finance concurrence will be as under :
ED(Mines) : GM(F&A)
GMs of Mines area : Concerned DGM(F&A)
DGMs of Mines area : Executive of F&A- Mines A/c not less than E-5 grade
14. The clauses referred to in DOP are as per PCP-2006 alongwith the amendments issued vide No. O&M/ 3529, dt.
28.09.2007. Any further amendments to the PCP-2006, issued if any in future will be deemed to be applicable accordingly.

_____________________________________________________________________________________________________________________
I POWERS FOR AWARD OF OPERATION AND MAINTENANCE CONTRACTS
(Subject to Budget Provision )
(Value in Rupees)
Sl. No. Nature of Power Conditions Category Extent of Delegation
ED/HO
(Mines)
Head of IOC Head of Flux Departmental
heads of E-7
grade
1 Approval of job wise annual Plan
1.1 Approve Annual Plan
for the jobs to be off
loaded contractually as
per clause 2.3.5 of
PCP-06.
• To be prepared one month before
the beginning of each Financial Year.
• To be re-cast within 15 days of
communication of the approved
operation budget.
• Quantum / quantity not required for
rate contract or value based contract
• The proposed job wise plan to be
cleared by a committee which
includes a Finance representative.
• Exercise should be made so as to
reduce the work orders by clubbing
of similar jobs as per clause 2.3.6 of
PCP-06.
• Not to be sub delegated
• Without CFA
Full Powers Nil Nil Nil
1.2 Approve changes in
the annual plan
prepared as above
• Within the overall annual limits of
the approved Annual Business Plan /
Operation
Budget
• Reasons to be recorded
• With CFA
Each case Full Powers Nil Nil Nil

_____________________________________________________________________________________________________________________
(Value in Rupees)
ED/HO
(Mines)
heads of E-7
grade
2 Issuance of administrative approval
2.1. Approve constitution of
screening committees
for proposals under
Revenue Budget
• As per clause no. 3.2 of PCP-06. Full Powers Nil Nil Nil
2.2 To approve
recommendations of
screening committees
• As per clause 3.5 of PCP-06.
Chairman of the committee not less
than E-7.
2.2.2 Revenue works
a Open tender Each case 200 Lakhs 100 Lakhs 60 Lakhs Nil
b Limited Tender Each case 200 Lakhs 40 Lakhs 25Lakhs Nil
c Single Tender Single Tender Enquiries for Other
than Proprietary jobs) should be
issued as an excep tion only, after
recording reasons and with the approval
of CEO.
i Single tender for other
than PSUs /
Government agencies
Where MD’s approval exists Each case 200 Lakhs Nil Nil Nil
Nil
ii Single tender for PSUs
/ Government agencies
Where MD’s approval exists Each case 200 Lakhs 10 Lakhs 5 Lakhs Nil
Nil
d Proprietary cases / Proprietary certificate to be issued as
per guidelines and as per condition of
para 5.4 of PCP-06
Each case 200 Lakhs 5 Lakhs 3 Lakhs Nil

_____________________________________________________________________________________________________________________
(Value in Rupees)
ED/HO
(Mines)
heads of E-7
grade
2.3 Approve addition /
readjustment / re
appropriation of budget
(within allocated budget
limits.)
• As per PCP-06
• With CFA
Each Case Full Powers Nil Nil Nil
3 Tendering and order Placement
3.1 Accord approval from
invitation to finalisation
of tenders and award of
contract for revenue
works
• AMR procedure to be followed for
capital jobs
• NIT to be approved on case to case
basis.
• With CFA
• LTE to be issued to only parties
registered with BSP as per IPSS.
• Where Screening Committee
recommendations are approved
3.1.1 Open tender Each case Full Powers
including the cases
approved by MD
100 Lakhs 60 Lakhs Nil
3.1.2 Limited Tender The delegation is not applicable , in
case of LTE where there are only two
registered parties even after
considering registered parties of
other SAIL plants/ units for similar
items -tender notice to only these two
registered parties shall be issued with
the approval of CEO under
exceptional circumstances
Each case Full Powers
including the cases
approved by MD

_____________________________________________________________________________________________________________________
(Value in Rupees)
ED/HO
(Mines)
heads of E-7
grade
3.1.3 Single tender Where approval of MD/ Competent
Authority exists
i Single tender for other
than PSUs /
Government agencies
Each case Full Powers for
cases within own
approving powers
and cases
approved by MD in
principle
7.5 Lakhs 3 Lakhs Nil
ii Single tender for PSUs
/ Government agencies
cases within own
approving powers
and cases
approved by MD in
principle
3.1.4 Proprietary cases / As per clause 5.4. of PCP-06
As per guidelines
cases within own
approving powers
and cases
approved by MD in
principle
3.2 Approve Opening all
the tenders having less
than (X+2) offers
• As per clause 7.7 of PCP-06
• Not to be sub-delegated
• Without CFA
• Opening of all the tenders having
less than (X+2) offers as per clause
7.7 of PCP-06 over and above the
approval limits of DROs will be with
the approval of CEO
cases falling within
own approval limits
Nil Nil Nil

_____________________________________________________________________________________________________________________
(Value in Rupees)
ED/HO
(Mines)
heads of E-7
grade
3.3 Approve for extension
of tender submission
date/ time
• On the request from party/ parties
• With reasons to be recorded.
• Without CFA
irrespective of
financial limits
Full Powers
for cases
within own
approving
powers
Full Powers
for cases
within own
approving
powers
Full Powers for
cases within
own approving
powers
3.4 To approve conducting
negotiations with the
bidder
• As per clause 11 of Amendment to
PCP-06
• Without CFA
cases within own
approving powers
and cases
approved by MD in
principle
Full Powers
for cases
within own
approving
powers
Full Powers
for cases
within own
approving
powers
Full Powers for
cases within
own approving
powers
3.5 Rejection of offers As
per clause 9.3 of PCP-
06
Approval of CEO is required for cases
which are above the approval limits of
ED(Mines)
cases within own
approving powers
Nil Nil Nil
3.6 Approve retender /
cancellation of orders
as per clause no.
10.2.1(b) of PCP-06
and retendering in all
cases
Monthly MIS report to ED(Mines) Each case Full Powers
irrespective of
financial limits
Full Powers
for cases
within own
approving
powers
Full Powers
for cases
within own
approving
powers
Full Powers for
cases within
own approving
powers
3.7 Repeat Orders • As per Clause 5.5.1 of PCP-06.
• Third repeat Orders should be in
Exceptional Cases only with the
approval of CEO – after recording
justification .
Each case Maximum 2 repeat
orders including
cases approved by
MD in principle
Nil Nil Nil
3.8 Waiver of Performance
guarantee Bond for the
difference between
quoted value and the
estimated value
• With CFA
cases within own
approving powers
and cases approved
by MD in principle
Nil Nil Nil

_____________________________________________________________________________________________________________________
(Value in Rupees)
ED/HO
(Mines)
heads of E-7
grade
4 Accord approval from
invitation to finalisation
of emergency job
contract as per clause
No.5.8 of PCP-06
• To be used in exceptional cases
• With CFA
• Reasons to be recorded in writing
leading to emergency job contract
indicating remedial measures for non
recurrence of such instances.
• Monthly MIS to MD
• Not to be sub delegated.
Each case
Annual
Limit
10Lakhs
200 Lakhs
Nil Nil Nil
5 Accord approval for
award of tender for
small value contracts
• Rs. 5000/- to Rs.1,00,000/- in each
case
• As per clause 24 of amendment to
PCP -06
• Subject to budget provision
• Need not be scrutinized by
Screening Committee
Annual
Limit
100 Lakhs 5Lakhs 4 Lakhs 3 Lakhs
6 Extension of contract
period within the
framework of the
contract
• Beyond six months report to be
submitted to MD on consolidated
monthly basis.
• LD as per clause (14) of PCP-06
Each case - Without CFA upto
Rs.5 Lakhs
- With CFA for
contracts
exceeding beyond
Rs.5 Lakhs
including the cases
approved by MD in
principle
-Without
CFA upto 3
Lakhs.
-With CFA
Full Powers
for cases
within own
approving
powers 0nce
-With CFA
Full Powers
for cases
within own
approving
powers 0nce
Nil

_____________________________________________________________________________________________________________________
(Value in Rupees)
ED/HO
(Mines)
heads of E-7
grade
7 To sanction additional
work /extra items as a
consequence of action
on work order issued
• With CFA .
Each case Full Powers upto
15% excess to the
original work order
for cases including
proposals falling
beyond approving
powers of
ED(Mines)
Full Powers
upto 15%
excess to the
original work
order value
or 5Lakhs
whichever is
less
Full Powers
upto 15%
excess to the
original work
order value
or 2Lakhs
whichever is
less
Nil
8 To sanction final /
interim deviations(+/-)
(including extra,
supplementary items
and+/- minor
deviations)
• Revised contract value being within
original approving powers
• No change in the original ranking of
the party due to deviation in the
quantum of work
Without CFA upto
10% of contract
value and with
CFA above 10% of
contract value
Full Powers
with CFA
upto 20% of
the contract
value or
10Lakhs
whichever is
less
Full Powers
with CFA
upto 20% of
the contract
value or
5Lakhs
whichever is
less
Nil
*note: Whenever a contract is extended by the competent authority (within his powers of original award value of the contract + value of extension (s ) shall
be taken as the base value for calculation
9 Foreclosure / short
closure of contract
• With CFA
• In consultation with Law deptt. If
required
Full Powers for
cases within the
original approving
powers
Full Powers
for cases
approved by
lower
authority
Nil Nil

_____________________________________________________________________________________________________________________
(Value in Rupees)
ED/HO
(Mines)
heads of E-7
grade
10 To issue orders against
Rate Contract
• Original Rate Contract to be
approved by MD
• Job is required to be completed as per
work order schedule
• With CFA
• As per procedure in vogue
• Budget exists
10.1 To HSCL on JRR basis Each case 25 Lakhs 15 Lakhs 5 Lakhs Nil
10.2* On item rate basis to
HSCL.
10.3* On item rate basis to
parties other than
HSCL
* The above powers stand amended as per the prevailing powers under Rate Contract issued from time to time
11 Approve / amend
matters relating to tax
with or without financial
implications including
waiver of non
submission of
documents in case of
work orders / contracts
Payment of additional statutory levies
due to
• Amendments in the existing tax laws
• Implementation of new tax laws
• Withdrawal of existing tax laws etc.
• With CFA
Each case Full Powers for all
cases including the
cases approved by
MD in principle
Nil Nil Nil

_____________________________________________________________________________________________________________________
(Value in Rupees)
ED/HO
(Mines)
heads of E-7
grade
12 To approve part
payment against bills
after with holding
amount on account of
non-compliance of
obligations by
contractor as per
contract in r/o various
stages of payment
• With CFA
cases including the
cases approved by
MD in principle
Nil Nil Nil
13 To sanction interim
payment against
approved extra item
having approved rates
based on joint
measurement , pending
checking & passing of
bill upto 80% of value in
case of PSUs and 70%
in other cases of net
amount of bill
• With CFA
• Checking of bill to be completed
within 10 days of such sanction
cases including the
cases approved by
MD in principle
Nil Nil Nil
14 Authorise adhoc
payment upto 75% to
PSUs for work done,
escalation and extra
items etc. as per terms
of the contract.
• With CFA
• Based on progress / measurement of
work certified by executing agency.
cases including the
cases approved by
MD in principle
Nil Nil Nil

_____________________________________________________________________________________________________________________
(Value in Rupees)
ED/HO
(Mines)
heads of E-7
grade
15 Sanction tender
advertisement
• As per approved guidelines
cases including the
cases approved by
MD in principle
Full Powers
for cases
within original
approving
powers
Full Powers
for cases
within original
approving
powers
Nil
16 Return / release of
Earnest Money /
Security Deposit
• As per terms and conditions of
contract & successful completion
cases including the
cases approved by
MD in principle
Full Powers
for cases
within original
approving
powers
Full Powers
for cases
within original
approving
powers
Full Powers for
cases within
original
approving
powers

_____________________________________________________________________________________________________________________
II
PURCHASE POWERS
(Subject to Budget Provision)
(Value in Rupees)
ED/HO
(Mines)
Head of IOC Head of
Flux
Departmen
tal heads of
E-7 grade
I Purchase action through Materials Management Deptt.
A Approval of item
wise annual Plan
1 Approval of itemwise
detailed Annual Plan
for the Deptt. /Zone
within the approved
annual Business Plan
for the items to be
purchased annually.
• Overall annual limits to be within the approved Annual
Business Plan / duly concurred by Finance.
• List of ‘Make ‘items to be invariably made every year-
in the beginning of the year, and reviewed by the
committee before recommending the aforesaid plan
• Exercise should be made so as to reduce indents by
clubbing of similar items.
• Without CFA
Not to be sub delegated
Full
Powers
Nil Nil Nil
2 Approve changes in
the annual plan
prepared as above
• Within the overall annual limits of the approved Annual
Business Plan
• To be cleared by the committee
• With CFA
Full
Powers
Nil Nil Nil
B Administrative Approval -
1.1 Approve Constitution
of Screening
Committees.
• For respective areas of work
• As per clause no. 3 of PCP-2K6.
Full
Powers
Nil Nil Nil
1.2 Approve
recommendations of
Screening
Committees.
• As per clause 3.5 of PCP-06 Each case 200 Lakhs Nil Nil Nil

_____________________________________________________________________________________________________________________
II
PURCHASE POWERS
(Value in Rupees)
ED/HO
(Mines)
Head of IOC Head of
Flux
Departmen
tal heads of
E-7 grade
1.3 Approve addition/ re
adjustment/ re-
appropriation of
budget within
allocated budget
limits.
• As per PCP-06
• With CFA
• Reasons to be recorded.
Each case Full
Powers
Nil Nil Nil
2 Accord administrative
approval for
procurement of items
on proprietary basis
even after three
years of initial
procurement
Proprietary
purchases will be
required to be posted
in SAIL web site.
• Single indent only to be raised for the total quantity
required in an year in respect of the items
manufactured by the OEM( one OEM-One indent)
• In case of more than one indent on one OEM in one
year, ACVO to be informed along with reasons and
measures to be taken for non recurrence
• Justification to be recorded for proprietary procurement
after three years of initial procurement
• Recommendations of the proprietary committee to be
duly approved by ED.
Each case Full
Powers
Nil Nil Nil
approval for
emergency
procurement as per
clause 5.8 of PCP-06
• To be used in exceptional cases
• Reasons to be recorded in writing leading to emergency
procurement
• Non availability or criticality certificate to be issued by the
HOD not below the rank of E-6.
• Left over shelf life of items having limited shelf life shall be
as per clause 6.8 of PCP-06
Each case
Annual
Limit
50000
10 Lakhs
Nil Nil Nil

_____________________________________________________________________________________________________________________
II
PURCHASE POWERS
(Value in Rupees)
ED/HO
(Mines)
Head of IOC Head of
Flux
Departmen
tal heads of
E-7 grade
approval for purchase
of small value items
• Rs.5000/- to Rs100000/-
• Subject to Budget Provision
Annual Limit 100 Lakhs 7Lakhs 5 Lakhs 4 Lakhs
II DIRECT PURCHASE BY THE DEPTT.
1 To sanction cash
purchase on
emergency basis by
respective DROs
through temporary
advance
• Based on certificate issued by sanctioning authority.
• To be used sparingly
• ‘NA certificate to be obtained from concerned stores
• To be centrally monitored by DROs
• Reason for emergency to be recorded in writing
• Adjustment voucher to be submitted within 3 days of
purchase.
• No advance to be sanctioned when 3 advances are
pending for submission of adjustment vouchers for any
DRO.
• Indentor to be responsible for procurement / receipt/
quantity and usefulness of the material / payment.
Without CFA Each case
Annual Limit
50000
10 Lakhs
15000
2Lakhs
7500
1 Lakh
5000
50000
With CFA Each case
Annual Limit
1Lakh
20 Lakhs
Nil Nil Nil

_____________________________________________________________________________________________________________________
III CONTINGENCY POWERS
(Value in Rupees)
Sl.
No.
Nature of Power Conditions Category Extent of Delegation
ED/HO
(Mines)
Head of
IOC
Head of Flux Departmental
heads of E-7
grade
A Office expenditure
1 Sanction contingent expenditure which normally
include repair of furniture, office equipment,
vehicles, intercom, machineries etc., shifting of
office, purchase of office material, stationery, etc.
• Without CFA
• ‘NA’ certificate from
concerned stores
Each Case
Annual Limit
20000
3Lakhs
7500
75000
5000
50000
2000
20000
2 To incur expenditure on binding & digitalization of
official documents etc.
• With CFA
• ‘NA’ from Printing
Services Deptt
Annual Limit 2 Lakhs 35,000 15000 Nil
B Payment to external agencies for maint./ transportation testing etc.
1 Payment to outside institutions for chemical
testing of drugs & quality control, investigation
samples.
Each case Full
Powers
Nil Nil Nil
2 To sanction expenditure on testing and inspection
by a specialist
Each case Full
Powers
Full
Powers
Full Powers Nil
3 Sanction expenditure for transport of materials in
emergent cases
• With CFA
in writing.
Annual Limit 10Lakhs Nil Nil Nil
4 To sanction expenditure in demurrage and
wharfage
• With CFA
• Quarterly report to be
sent to MD
Each case Full
Powers
Nil Nil Nil
5 To hire tools, equipments from outside parties in
emergency
• Rates to be competitive Each case Full
Powers
3 Lakhs 1 Lakh Nil
C Issue of materials
1 To accord approval for repair or maintenance of
stores/ sheds, godowns,.
With CFA Each case Full
Powers
Nil Nil Nil

_____________________________________________________________________________________________________________________
(Value in Rupees)
Sl.
No.
ED/HO
(Mines)
Head of
IOC
heads of E-7
grade
2 Approve issue of material (not covered as per
terms and conditions of the contract) to the
contractor from Stores for enabling the work to be
carried out in time
• With CFA
• At approved rates.
• As per circular No.
O&M/MS-Genl./570 dt.
17.2.07
Each case 50 Lakhs 20000 5000 Nil
3 Issue of euipt. on hire basis ( not covered as per
terms and conditions of contract) to the contractor
for enabling the work to be carried out.
• With CFA
• At approved cost
• As per circular No.
O&M/MS-Genl./ 570 dt.
17.2.07
Each case 50 Lakhs 20000 5000 Nil
D Payment in r/o statutory / PSUs/ Govt./ Govt. deptt. etc.
1 To sanction deployment of Railway staff in Traffic
Deptt. for doing the jobs on behalf of BSP
• Deployment not to exceed
50 persons / Railway
employees at a time.
• Prior approval of MD is
required
• Order to be issued by
Coordination deptt.
Each case Full
Powers
Nil Nil Nil
2 To accept and sanction expenditure for
reimbursement of salary and wages bills for
Railway employees deployed in Traffic deptt.
• Within the sanctioned
deployment
Each case Full
Powers
Full
Powers
Nil Nil
3 To accept and sanction expenditure for outward
freight and inward freight including under charges
payment wherever applicable.
• As per prescribed tariff
rates
• For inward freight
admissible cases only.
Each case Full
Powers
Full
Powers
Nil Nil
4 To sanction hire of loco wagons and other
equipment from the railways and other re-railment
charges and other payments to railways
• Reasons to be recorded.
• With CFA
• Payment subject to rates
agreed / specified.
Each case Full
Powers
Full
Powers
Nil Nil

_____________________________________________________________________________________________________________________
(Value in Rupees)
Sl.
No.
ED/HO
(Mines)
Head of
IOC
heads of E-7
grade
5 To sanction expenditure on obtaining / renewal of
licenses / explosive licenses certification , sealing
fuel dispensing pumps and weigh Bridge / Scale
by Weight & Measures Deptt. of central / State
govt.
Each case Full
Powers
Full
Powers
Full Powers Nil
6 To sanction expenditure of statutory nature on
registration, vehicle tax, insurance, road tax and
other statutory charges & Taxes like Sales tax,
Service tax , Storage License, Lease Deed
Agreement charges etc.
Without CFA Each case Full
Powers
Full
Powers
Full Powers Nil
E Expenditure for welfare/ hospitality etc.
1 Sanction expenditure to be incurred on immediate
safety of employees/plant and machinery within
the works premises
With CFA Each Case
Annual Limit
20000
2 Lakhs
10000
50000
5000
25000
1000
10000
2 To approve arrangement of tea, snacks, working
lunch, during in–house training programmes /
workshops, inauguration and commissioning
functions/ customer meets, audit programmes,
interviews, entertaining inspection officials, etc.
and to staff in exigency.
Subject to budget provision
within the deptt. or budget
of HRD
Each case
Annual Limit
5000
50000
2000
15000
1000
10000
Nil
Nil
3 To approve expenditure for organizing seminars,
celebrating Safety Week / other functions
pertaining to their area.
Each case Full Powers 15000 7500 Nil
4 To entertain outside Bhilai for official purpose Not to be sub delegated Each case
Annual Limit
5000
50000
Nil Nil Nil
5 To sanction issue of hospitality related items Each case upto Rs.2000/-
and Annual Limit of Rs.
40,000/-
Each case Full
Powers
1000
10000
1000
10000
Nil

(Value in Rupees)
Sl.
No.
_____________________________________________________________________________________________________________________
ED/HO
(Mines)
Head of
IOC
heads of E-7
grade
Monthly report by LA&PR
deptt. to MD.
Expenditure to be met from
PR budget under hospitality
items
6 To approve provision of company’s vehicle Not to be sub delegated
a Provision of Company’s vehicle or hired vehicle
on approved rates to BSP officials for official visits
to Bhilai Raipur, Rajnandgoan and Captive Mines
of BSP (including Mana Air Port)
Each case Full
Powers
Nil Nil Nil
b Provision of Company’s vehicle or hired vehicle
on approved rates to officials of SAIL Corporate
office and other units of SAIL as per entitlement or
approval, delegates/Auditors/ officials of Govt.
Organisations and VVIPs as under :
Visits to places upto a distance of 300 KM each
way from Ispat Bhawan Bhilai./Mines
Each case Full
Powers
Nil Nil Nil
c To approve allotment of vehicle for funeral
purposes for outstation duties upto 750 KM
Each case Full Powers Full Powers Full Powers Nil
7 To accord approval for treatment as Company’s
Guest (CG) / Guest for Accommodation(GA) at
Bhilai Niwas, Guest House of Mines.i.e providing
boarding, suitable accommodation, and transport
on point to point basis or as per requirement
All proposals will invariably
be routed through
DGM(LA&PR) before
approval.
a Statutory Authorities Each case Full Powers Full Powers Full Powers Nil
b Valuable customers of the company Each case Full Powers Nil Nil Nil
c Foreign personnel / visitors to Bhilai Based on the
recommendations of the

_____________________________________________________________________________________________________________________
(Value in Rupees)
Sl.
No.
ED/HO
(Mines)
Head of
IOC
heads of E-7
grade
HoDs and need for such
treatment.
d Chairman/Vice-chairman/ Directors/ Exe.
Directors, SAIL on visit to Bhilai on official
business, CMDs/ Chief Executives of other PSUs
on visit to Bhilai for official business, visitors
invited by SAIL/BSP/Govt.,
members of Crew of Planes landing at Nandini
Airport, Hon’ble Central/State Ministers/ MPS,
Ex. Chairman/Vice Chairman/ Directors/ Exe.
Directors/ Chief Executives of SAIL/erstwhile HSL
and Ex-Chief Executives/Ex-Executives of BSP.
In consultation with
HOD(P&A) /MD
Charges as applicable to
SAIL executives to be
levied in case of other ex-
executives of BSP
excluding ex- ED & above
Hospitality to be provided
keeping in view of the
request of such guests /
visitors.
8 Hosting of official lunches / dinners at Bhilai
Niwas/Bhilai Club/Steel Club/ Guest House of
mines, within the overall budget
Invitation to be issued in the
name of authority hosting
the lunch/ dinner, provided
HoD is present on such
occasion.
i Normal menu Each case Full Powers upto 25
persons
Nil Nil
ii Special Menu Not to be sub delegated Each case Full Powers Nil Nil Nil

DOP 758-mines Procedure

Recommended

Recommended

More Related Content

What's hot

What's hot (20)

Similar to DOP 758-mines Procedure

Similar to DOP 758-mines Procedure (20)

Recently uploaded

Recently uploaded (13)

DOP 758-mines Procedure