The Cheatsheet for the training sessions for the TLC application

1. New
w TLC Ma
anagement Applic
cation Cheat Shee
et
URL: http://uc.iup
pui.edu/apps/
/tlc/
SCH
HOOL LEVE
EL MANAGE
EMENT
If
f you are in th
he School Role you will see e School Leve el TLC and Coourse Coordinnator TLC whe en you login. The Course
C
Coordinator T TLC view is sim
mply a list of all the coursees in your sch
hool that are i C blocks. It is not editable
in various TLC
b
by you. On thhe School Lev vel TLC view iss a list of TLC Blocks in you
ur school. You may Manag ge any of the blocks or
A
Add Block.
If
f the informa
ation in the block is correct
t, click on Con
nfirm and Sennd Email. This will send th
he appropriat
te emails to
t
the Course Cooordinators of those courses to request t their approv
val.
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2. f you are add
If ding a block, y
you simply fill in all of the b
basic informa
ation for that block:
 Course Nuumber – this will be a BE‐4499 number. If the BE num mber is housed within the s school, it will be
designateed accordinglyy (i.e. HPER‐B
BE 499). If you
u have other b blocks within in the school and prefer f for the
number to o be general, you may input ENG‐BE 49 99.
 Class num
mber – the class number w will be assigned by the Offic ce of the Registrar after th
he TLC schedu uling process
is complete.
 Theme – T Themes for TTLCs are oftenn created at thhe TLC Annua al Curriculum Planning Rettreat. For neww TLCs, you
may leavee this item bla
ank.
 Note – pleease enter an
ny pre‐requisi ites for enroll
ling in this sec
ction. For exa
ample: only foor direct adm
mits to the
School of Science or prre‐requisite p
placement into Math 111.
 Be sure to
o select the m
maximum enro ollment and w whether or no ot the prograam is linked to
o the Summe er Academy
Bridge Proogram.
Once you Save, the page w
O will reload wit
th your new b
block in the lis
st. Now, click
k on Manage for your new
w block. Now
y
you can either Edit or Dele
ete the block, or Add Courrse.
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3. f you select A
If Add Course yoou will then s
select a schoo
ol. If the scho
ool you need in not listed, you may add
d one by
c
clicking on Other School.
If
f you click on Other Schoool you must enter the nam
me of the schoool and then wwill be asked to enter a de
epartment
(and its abbreeviation), and then then yoou move on to
o the course information. Once you haave selected a
a school (or
m
made a new o one) you will s
select the department andd the course.
O
Once you click
k Save the pa
age will reload
d with your new block sho
owing the cou
urse listed.
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4. Y
You can then Edit or Delete the block; E
Edit or Delete
e the course; Add Info to t
the new course you just m
made; or Add
C
Course to add
d another couurse to the blo
ock.
If
f you select A
Add Info you c
can add the f
faculty, and ro
oom for the c
course.
O
Once you are done adding courses and information t to your block
k, click on Con
nfirm and Sen nd Email. Thi
is will send
t
the appropria
ate emails to t
the Course Co
oordinators o
of those coursses to requesst their approv
val.
T
The page will reload and yo
ou will see th
hat your TLC B
Block now has
s a green circ
cle signifying t
that you have
e confirmed
t
that block.
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5.
COU
URSE COOR
RDINATOR LEVEL MA
ANAGEMEN
NT
If
f you are in th
he Course Coordinator Role you will see a list of all o
of your cours
ses when you login along w with a total
count of how many blocks your courses
c s are in. You can easily Priint Report to see a nicely f
formatted rep
port of your
c
courses or select Edit All C
Course #.
E ts: BE number, Course#, Bridge status, title, and info
Each block list ormation abo
out your cours
se.
Y
You can simplly click Confir
rm and you w will see that th
he block now shows a gree
en dot for you
ur confirmatioon and your
c
confirm buttoon is grayed o n easy way to see what con
out. This is an nfirmations a re waiting on
n you. You ca
an also Edit
y
you course.
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6. T
To view more information regarding a b
block, you can
n select Expan
nd Block. This is helpful w
when planning
g time
c
changes, etc.
If
f you select E
Edit to edit yo
our course, yo
ou will have th
he option to Edit or Delete
e the course from the bloc
ck, Edit or
D
Delete the insstance of thatt course within the block, or Add Info t o add an inst
tance of the c
course within that block.
E
Editing the co
ourse allows y
you to edit the
e Class # and add a comm ent about the
e course.
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7. E
Editing the ins
stance of the course allow
ws you to chan
nge the time, day, room, a
and faculty for that instanc
ce.
S
Selecting Add
d Info allows y new instance of the course
you to add a n e in this block
k. For instanc
ce if a course has a
s
separate menntoring session that has a d
different date
e and time, yo
ou could do this through the Add Info s selection.
O
Once you hav
ve saved the a
addition, the page will relo
oad with you r updated course.
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8. U
Using the Edit
t All Course #
# allows you a
a quick and eaasy way to ad
dd your course # once you have them. Once you
h
have entered or edited theem, be sure to
o click the Sav
ve button at the top or bo
ottom of the p
page.
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9. TIM
ME CONFLIC
CTS for CO
OURSE COO
ORDINATOR
R MANAGE
EMENT
If
f you edit an instance of your course annd it creates a
a time conflicct with another course in t
the TLC Block
k, you will see
the following alert. A time
t e conflict with
hin a block will occur in the
ese scenarios
s:
Both courses are on the same day of the week AND
B
 imes overlap
The ti
 The beginning of o
one course is w
within 9 minu
utes of the en
nd of the othe
er course
T
The system loooks at this in terms of 8 w
week courses t
too. Two diff
ferent course
es can be on t
the same day and time if
t
they are in dif
fferent 8 weeek sessions.
If
f there is a tim
me conflict, y
you will be ale
erted because
e the day/tim
me will be high
hlighted in ye
ellow for all th
he affected
instances.
Y
You may chooose to correctt the situation
n by selecting
g a different d
day/time com
mbination or y
you may go ah
head and
c
confirm your selection with the active cconflict.
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