THIS PRESENTATION ENCASES AN EFFECTIVE AND EFFICIENT PROBLEM SOLVING TECHNIQUE USING 5S METHODOLOGY TEAM MEMBER 1: GARIMA SRIVASTAVA TEAM MEMBER 2: TRINA GHOSH

2. 5S

3. What is 5S?
Methodology for effective and efficient organization of a workspace and it uses the list of
five Japanese words.
1S- Seiri(Sort)
2S- Seiton (Straighten)
3S- Seiso (Systematic Cleaning)
4S- Seiketsu(Standardize)
5S- Shitsuke (Sustain)
5s means “Proper place for everything and everything in place”

4. 1. SORT
 Removal and proper disposal of unnecessary items.
 Elimination of obstacles.
 Proper evaluation of necessary items.
2. STRAIGHTEN
 Proper arrangement of necessary items for easy use and for saving time.
 Making workflow smoother.
3. SYSTEMATIC CLEANING
 Cleanliness and maintenance of workplace-machinery , equipments.
 Maintaining safety of work.
4. STANDARDIZE
 Maintaining standard of the work.
 Maintaining orderliness that is everything at right place.
5. SUSTAIN
 Maintain and review standards.
 To keep the working order and not allowing a gradual decline back to the old ways.

5. Management Responsibility for Housekeeping
 Commitment.
 Demonstration of Commitment.
 Planning.
 Communicate the plan.
 Train & make employees aware.
 Provide Resources.
 Motivate the employees.
 Reward & Recognition.

7. AESTHETIC
LOSS
FLIES
PROHIBITING STREET ANIMALS

8. REMOVAL OF WASTES AND GARBAGE

9. UNLEVELLED
MAN-HOLE
COVER
TREE TEMPLE,
DARGAH,ETC
ELIMINATION OF OBSTACLES FROM ROADS

10. PITS AND HOLES OF ROADS MAY LEAD TO ACCUMULATION OF WATER,GARBAGE AND MAY
ALSO LEAD TO ACCIDENTS

13. PROPER ARRANGEMENT OF DUSTBINS
• LOCATION OF DUSTBINS SHOULD BE PROPER AND SHOULD BE EASILY
APPROACHABLE TO THE PEOPLE.
• DUSTBINS SHOULD BE AMPLE IN NUMBER AND SHOULD BE PLACED AT
EQUAL DISTANCES.
• SEGREGATION OF GARBAGE BY USING SEPARATE DUSTBINS FOR
VARIOUS CATEGORIES(i.e. BIODEGRADABLE AND NON
BIODEGRADABLE) AND IT SHOULD BE MARKED ON THE DUSTBINS.

14. PROPER DRAINAGE SYSTEM

15. OTHER BASIC REQUIREMENTS
• PROPER ARRANGEMENT OF STREET LIGHTS.
• ENERGY EFFICIENT i.e. USAGE OF SOLAR STREET LIGHTS.
• SUFFICIENT IN NUMBER FOR PROPER ILLUMINATION.
• DIRTY LIGHT FIXTURES REDUCE ESSENTIAL LIGHT LEVELS, CLEAN LIGHT FIXTURES
CAN IMPROVE LIGHTNING EFFICIENCY SIGNIFICANTLY.
• PROPER ARRANGEMENT OF GREEN BELT ALONG THE STREETS.
• INSTALLATION OF SIGN BOARDS AT REQUIRED PLACES FOR THE PROPER
GUIDANCE OF THE PEOPLE.
• TRAFFIC SYMBOLS TO BE PLACED AT PROPER PLACES TO MAINTAIN ROAD SAFETY
AND FOR ACCIDENT REDUCTION.

16. • PRESENCE OF PROPER DIVIDERS TO MANAGE TRAFFIC AND TO AVOID
CHOAS AND ACCIDENTS.
• PRESENCE OF PROPER FOOTPATH FOR THE CONVENIENCE OF THE PEDESTRIANS.
• AISLES SHOULD BE WIDE ENOUGH TO ACCOMMODATE PEOPLE AND VEHICLES COMFORTABLY AND SAFELY.
• WARNING SIGNS AND MIRRORS CAN IMPROVE THE SIGHT-LINES IN BLIND CORNERS.
• ENCOURAGE PEOPLE TO USE AISLES SO THAT THEY DON’T TAKE SHORTCUTS THROUGH HAZARDOUS AREAS.
• STAIRWAYS AND AISLES ALSO REQUIRES ADEQUATE LIGHTING.
• PRESENCE OF ZEBRA CROSSINGS AT REQUIRED PLACES.
CONTD…

17. • PROPER PARKING ARRANGEMENTS OUTSIDE THE SHOPS NEAR THE
COLLEGE AREA, TO AVOID MALFUNCTIONING OF THE ROADS.
• INSTALLATION AND EFFICIENT ARRANGEMENT OF BENCHES ALONG THE
STREETS FOR LEISURE PURPOSES.
• ARRANGEMENT OF SHOPS AND STREET VENDORS IN A PLANNED
MANNER ALONG THE STREETS.
CONTD…

19. MAINTAINING CLEANLINESS
• CHECK AND MAINTAIN THE DAILY CLEANLINESS OF DUSTBINS.
• CHECK THE PROPER DISPOSAL OF THE GARBAGE.
• CHECK THE PROPER USAGE OF THE DUSTBINS.
• REGULAR COLLECTION ,GRADING AND SORTING OF GARBAGE IS
ESSENTIAL.
• CHECK AND MAINTAIN THE CLEANLINESS OF THE STREETS ,FOOTPATHS
AND THE BENCHES.
• CLEANLINESS OF THE AREA AROUND FOOD STALLS SHOULD BE
MAINTAINED.

20. MAINTENANCE OF OTHER PROPERTIES
• PROPER MAINTENANCE AND REPAIRING OF STREETS TO AVOID
ACCIDENTS.
• PROPER MAINTENANCE AND FIXING OF FOOTPATHS .
• PROPER MAINTENANCE AND REPAIRING OF THE ROAD DRAINAGE
SYSTEM.

21. • MAINTENANCE OF THE GREEN BELT ALONG THE STREETS BY REGULAR
WATERING, TRIMMING, ETC.
• MAINTENANCE OF SIGN BOARDS,STREET LIGHTS,ETC.
• CHECK AND MAINTAIN THE PARKING AREA TO AVOID INCONVENIENCE
AND FOR EFFICIENT USAGE OF SPACE.
CONTD…

23. MAINTAINING HIGH STANDARDS
 Frequency of Checking of each Parameter should be Documented & Communicated to
Concerned Authorities.
 The standard size of streets and footpaths should be 30-40ft and 2m respectively.
However , in cases of narrow streets, maximum area of streets(workplace) should be
obtained through proper planning like controlling encroachments, efficient parking, etc.
 Width of green belts should be 2-3 m with proper trimming, watering and manuring on
monthly basis by appointing a gardening team.
 Dustbins should be placed after every 15 m and should be cleaned on daily basis.
 Benches should be placed after every 500 m.

24.  Street lights should be placed after every 10 m.
 Creating an efficient sweeping team for maintaining the cleanliness of the streets,
footpaths and benches.
 Maintaining and cleaning of the drainage system especially during rainy seasons.
 Traffic maintenance team and parking management team should be formed to
maintain the high standards of the streets and work should be done in three shifts
for better maintenance.
 Collaborating with colleges and NGOs to help in maintain the standards of
streets(workplace) by giving monthly assignments to the students/members ,
which will create a sense of responsibility and awareness among the people.

25. MAINTAINING HIGH STANDARDS OF ROAD SAFETY
• PROPER SET OF TRAFFIC RULES AND REGULATION SHOULD BE DEFINED
AND STRONGLY IMPLEMENTED.
• STRONG CHECK SHOULD BE MADE ON THE NUMBER OF RIDERS ON TWO
WHEELERS.( A RULE WHICH IS OFTEN BROKEN ON STREETS OUTSIDE
COLLEGE)
• USE OF MOBILE PHONES WHILE DRIVING SHOULD BE STRICTLY
PROHIBITED.
• HELMETS (INCLUDING THE PILLION RIDER) AND SEATBELTS SHOULD BE
MADE COMPULSARY.
• CARRYING LICENSE SHOULD BE MADE MANDATORY.

27. SUSTAIN & MAINTAIN ESTABLISHED PROCEDURES
 Train workers to follow good housekeeping disciplines autonomously.
 5s program should be attended by all people (employees responsible for
maintaining the street standards , students , members of NGOs , etc.)
 Banner , slogans , posters & newsletters should be fully utilized to draw
attention of everyone for the same
 Periodic 5s implementation review should be conducted by top management
by timely auditing.

28. S. NO. AUDIT CHECK POINT AUDIT
OBSERVATION
SCORE OUT OF
100
ACTION TAKEN
(Y/N)
PERSON RESPONSIBLE
1. Number of:
a) Dustbins
b) Street lights
c) Benches
d) Sign boards
2. Condition of roads
3. Condition of footpaths
4. Condition of bus stops
5. Overall neatness and cleanliness
6. Condition of green belts
7. Encroachment on roads and
footpaths
8. Proper functioning of street
lights
9. Management of parking
10. Management of traffic
5S AUDIT CHECKLIST

29. CONCLUSION AND LESSON LEARNED
 5S is indeed an efficient methodology used by the Japanese to improve the standards
of the working environment.
 With the implementation of 5S the chances of mistakes and accidents can be reduced
to a great extend.
 The workstations(streets outside college) become more spacious, clean and tidy which
leads to greater well being and increased motivation.
 Things become easy to manage thus leading to smooth working and time saving.
 Implementation of 5S methodology also leads to reduction of wastage and provides
greater safety.
 Thus, 5S practice helps everyone to live a better life.