Running head: MEMO 0 MEMO 4 MEMO Name of Student Institution affiliation Professor’s name Date Moving Beyond Known Technologies Through Innovation Smart Technologies Defense contractorMemo To: Company Executives StaffFrom: Student Namecc: The company manager and CEODate: Enter dateRe: Project update The purpose of this memo is to update you on the recent project that the company was awarded after a rigorous tender application to the U.S.A ministry of defense. As the project manager, our mission will be to ensure the company meets the customers’ demands through proper design, development, production and delivery of the new product. The company was awarded a contract to provide a new product namely, backpack with built in refrigerated pouch and radio module, which will help the users to have an easy time during practice and in combat or service delivery. The program was awarded a budget of $ 1,500,000 because 200 units of the new product are needed and therefore the company will have to utilize most of its skillful employees among the 100 from every department to ensure the success of the project. The customer for the new product is U.S Army, ground forces and special operations who awarded the company the contract in 1st September 2015 and expects the project to be completed by 1st March 2017. 100 units will be assigned to Ground forces while the other 100 units will be assigned to Special Operations. The customers expect the company to give 100 units after the receipt of order within 12 months that is 50 units every 3 months after delivery. The DOD are very strict and categorical in their budgets, contract allocation and working with private firms and expects the best when it comes to products of innovation and technology for their army personnel (Callahan et al., 2018). The program will need a stylish and functional design. The backpacks will be designed with hard leather to handle the harsh conditions. The portable radio will be fitted in a manner no one will know it there except the use. The refrigeration system will be simplified and utilize less dense material to allow easy locomotion. The project will require 40 team players from the research and development, design, production and testing experts (Hu, 2017). The senior management is expected to fully support the project through provision the required items in time. The project will be faced with certain risks. These risks include selection of the best employees for the task, varying product prices for the product, continued design and product change to meet the customer’s needs, adapting to the set technological and innovative rules and regulations, and training the team to get right skills for the project. The project will employ agile pro.

1. Running head: MEMO
0
MEMO
4
MEMO
Name of Student
Institution affiliation
Professor’s name
Date
Moving Beyond Known Technologies
Through Innovation
Smart Technologies Defense contractorMemo
To:
Company Executives StaffFrom:
Student Namecc:
The company manager and CEODate:
Enter dateRe:
Project update
The purpose of this memo is to update you on the recent project
that the company was awarded after a rigorous tender
application to the U.S.A ministry of defense. As the project
manager, our mission will be to ensure the company meets the
customers’ demands through proper design, development,
production and delivery of the new product. The company was
awarded a contract to provide a new product namely, backpack
with built in refrigerated pouch and radio module, which will
help the users to have an easy time during practice and in

2. combat or service delivery. The program was awarded a budget
of $ 1,500,000 because 200 units of the new product are needed
and therefore the company will have to utilize most of its
skillful employees among the 100 from every department to
ensure the success of the project.
The customer for the new product is U.S Army, ground forces
and special operations who awarded the company the contract in
1st September 2015 and expects the project to be completed by
1st March 2017. 100 units will be assigned to Ground forces
while the other 100 units will be assigned to Special Operations.
The customers expect the company to give 100 units after the
receipt of order within 12 months that is 50 units every 3
months after delivery. The DOD are very strict and categorical
in their budgets, contract allocation and working with private
firms and expects the best when it comes to products of
innovation and technology for their army personnel (Callahan et
al., 2018).
The program will need a stylish and functional design. The
backpacks will be designed with hard leather to handle the
harsh conditions. The portable radio will be fitted in a manner
no one will know it there except the use. The refrigeration
system will be simplified and utilize less dense material to
allow easy locomotion. The project will require 40 team players
from the research and development, design, production and
testing experts (Hu, 2017). The senior management is expected
to fully support the project through provision the required items
in time.
The project will be faced with certain risks. These risks include
selection of the best employees for the task, varying product
prices for the product, continued design and product change to

3. meet the customer’s needs, adapting to the set technological and
innovative rules and regulations, and training the team to get
right skills for the project. The project will employ agile project
management where the management and the team will work
hand in hand with the customer to allow minimal change in
customers’ needs in the developmental phases (Hu, 2017). The
management is also asked to work with the stipulated budget
and purchase items before any unanticipated inflation.
The management is expected to work closely with the project
manager to make the project a success. This is through ensuring
on-time delivery, completing the project in stated budget, all
the milestones are attained in the due dates and allow the
customer give future contracts to the company.
Sincerely,
Student’s name
Reference
Callahan, D. J., Kramer, L. B., Hanback, L. T., & Bacon, S. L.
(2018). 2017 Government Contract Law Decisions of The
Federal Circuit. American University Law Review, 67(4), 5.
Hu, X. M. (2017, September). Conductive Adhesive Bonding
Technology. In Mechanics and Materials Science-Proceedings
of the 2016 International Conference (Mms2016) (p. 341).
World Scientific.
0
PROJECT SCOPE STATEMENT
Written by:
Date:

4. Position held:
Objective of the project.
The project will involve the design, manufacture and
distribution of backpacks. This is the product that is to be
delivered to the military groups of the United States. The
backpacks are of high quality for the targeted group. They have
an inbuilt refrigerate on enable them have fresh food even when
they are in very remote places. Also have an inbuilt radio
module to help in communication. The product will have one
and half year of development. There will be three phases of
batch released. The first phase will include the designing and
development of the products. The first batch will have 100
backpacks and the rest will next 100 backpacks will be released
in two phases at an interval of three months each.
The radio module will include an inbuilt transceiver which is
for sending and receiving signals even in remote areas Lee, Lee,
Song, Lee, (2009, October). The inbuilt refrigerator will be in a
specialized unit in the backpack that will enable it to be
removable. This will be useful while packing the food and also
can be sealed for carrying it. It will have a capacity of five
liters of liquid foods and drinks. The project will not involve
the training of the users and their funding.
Deliveries that will be made.
The project will have three major deliveries to make. The will
lapse between the start date of September 1, 2015 and March 1,
2017. They should be delivered as: the first phase will have 100
backpacks and will be released after one year of starting the
project and the second and third phase will have 50 backpacks
each and will be released at an interval of three months each.
The deliveries will be made on time.
Milestones

5. These is the progress of the project. The first milestone payment
from the customer was made on October 30, 2015. This was to
enable the project manager to purchase materials and pay for
other necessary services for the development of the backpacks.
It was done in the first phase of the project. The second was
done after the first delivery on January 30, 2017 and the third
was done after project was completed on May 30, 2017. Both
were done on the third phase of the project.
Technical requirements
The project will require both human and nonhuman resources
(Mir and Pinnington 2014)The project’s budget is
approximately $2,000,000. The 35%will be use to compensate
the human power used in the project and others that were
involved indirectly in the development. 45% will be used in
procurement and raw materials to be used in the project. Also,
in purchase of other materials that will be used in the project.
The rest was used to cater for miscellaneous outcomes like
product deliveries and the uncertainty that might occur. The
company has 100 employees who have different fields of
expertise.
Limitations and exclusions
The project will only include military delivery to the military
groups not any other group. The idea cannot be used outside the
intended mission.
Customers Reviews.
The military personnel are the only group that is meant review
the project. They happen to be the only group involved in the
whole project.
Reference
Lee, S. H., Lee, S., Song, H., & Lee, H. S. (2009, October).
Wireless sensor network design for tactical military

6. applications: Remote large-scale environments. In Military
communications conference, 2009. MILCOM 2009. IEEE (pp. 1-
7). IEEE.
Mir, F. A. and A. H. Pinnington (2014). "Exploring the value of
project management: linking project management performance
and project success." International journal of project
management32(2): 202-217.
2
Running head: STATE OF WORK DOCUMENT
1
STATE OF WORK DOCUMENT
2
State of Work Document
Name
Institutional affiliation
State of Work Document
Identification of business requirements, collection of project
resources and development of work plan are the designs that are
involved in a project. These activities play a very big role when
it comes to reducing the unexpected risks and also in ensuring
that the delivery dates are met. The project will be done by a
small company with 100 employees. The company will be
developing 200 backpacks with inbuilt radio and refrigerators
modules. The military will be the main customers of the project.
Business need.

7. The military has suffered for years in terms their meals and
drinks getting spoilt because of the conditions of their bags
which is very poor. They have had a hard time even when it
comes to storing their meals for a long period of time when they
go to remote areas. The officers have lost their roots while in
the remote places due to lack of proper communication channels
(spinella et al., 2012). This has caused them to be carrying very
large bags so accommodate the large tools that are used for
communication. Other have been injured while in the field being
because of lack of proper communication where they can be
warned on sites that are dangerous. This project has come to
give a solution to the problems being faced by the military
officers. The bags will have a refrigerators pouch that will have
a capacity and an inbuilt radio module to be used in
communication. This will reduce the risk and increase the
certainty of that the military while in the field.
Description of the product scope
This project will be involved in the designing the backpacks,
manufacturing them and also distributing them to the main
customers who are the military officers in the United States.
The products will be of high quality and will have specialized
systems to facilitate improved services to the customer. It will
have an inbuilt refrigerator to enhance them be in position to
consume fresh meals while in the field. It will also have a radio
module which will be used in communication mostly when in
the remote places. For the product to be in the market, it will
take one and a half years to finish and make the first delivery of
100 backpacks. The second delivery will be done after three
months, which will have 50 backpacks. The third and the last
delivery will be done three months after the second delivery, it
will contain 50 backpacks.
The refrigerator will have a special poach that will be
removable when being packed. This unit will be will be then

8. mounted back after the meals are packed and sealed before
carrying the bag. The refrigerator will have a capacity of five
liters of both meals and drinks. The radio will have the ability
to send and receive signals. The radios will have the ability to
connect with the main server even when they are used in the
remote areas or in bad weather.
Strategic plan
Project schedule: the project will begin on 1st September 2015
and will lapse on 1st March 2017. This will contain the
deliveries that will be made from the first phase to the third.
The first delivery will be done after the first twelve months
which will consist of 100 backpacks. The rest 100 bags will be
delivered at intervals three months with each having 50 bags.
Our main aim will be to deliver our product at the scheduled
dates at any cost.
Project budget: the project will use both man power and
machines in the manufacturing of the backpacks (Mir &
Pinnington, 2014). The budget will approximately be
$2,000,000 for the project to be completed. 35% will be used to
compensate the human power used in the project. 45% will be
used the purchasing of the raw materials to be used in the
manufacture of the backpacks. The rest will be used to cater for
miscellaneous outcomes like the delivering of the products to
the customers and testing the radio module and the refrigeration
system.
Reference
Mir, F. A. and A. H. Pinnington (2014). "Exploring the value of
project management: linking project management performance
and project success." International journal of project
management32(2): 202-217.
Spinella, P. C., Dunne, J., Beilman, G. J., O’Connell, R. J.,
Borgman, M. A., Cap, A. P., & Rentas, F. (2012). Constant
challenges and evolution of US military transfusion medicine
and blood operations in combat. Transfusion.

9. ExampleWBSTitleDescriptionStart DateEnd DateTotal
estimated daysPoint of Contact (POC)1.0Develop Work
Breakdown Structure (WBS)Description of work to be
completed / milestone1/5/161/5/1611.1Review customer
statement of work (SOW)Read and review the statement of
work1/6/161/9/163Project Manager1.1.1Identify all project
deliverables and milestonesHighlight and identify all project
deliverables and milestones associtated with the
project1/6/161/9/160Project Manager1.2Forward a copy of the
customer statement of work to the project teamForward a copy
of the customer statement of work to all project team
members1/10/161/10/161Project Manager1.2.1Begin
development of the WBSDevelop the
WBS1/10/161/10/161Project team1.3Project team reviewSet up
a SOW team review with the project
team1/13/161/13/161Project team1.3.1Identify all top level
work packagesHighlight and identify all top level milestones /
deliverables1/14/161/15/161S. Johnson1.4Identify all lower
level work packagesidentify all work associated with the top
level milestones1/14/161/15/161M. Jones1.4.1Project team
approvalSet up a project team meeting for WBS review /
approval1/17/161/17/161Project team
Proj. Work Breakdown StructureWBSTitleDescriptionStart
DateEnd DateTotal estimated daysPoint of Contact
(POC)1.0Market ResearchThe process of determining the best
project to take8/1/158/1/151Project Manager1.1Focus
groupsThe main target of the projects'
products8/2/158/5/153Project Manager1.1.1MilitaryThe targeted
group8/6/158/6/151Project Manager1.2SurveysLooking for a
veriety of options tpo venture.8/7/158/11/155Project
Manager1.2.1Product and servicesWhat be
offered8/12/158/16/155Project Manager1.3Research analysisThe
process of weighing which are the best
options.8/17/158/21/155Project Manager1.3.1The profitWhat to
gained from the project8/22/158/26/155Project
Manager1.4Market research findingsSettling to the best

10. option.8/27/158/31/155Project Manager1.4.1Backpacks
manufacturingThe final desicion9/1/153/1/17Project
Manager2.0Product designThe process of making the decision
of the best design to be produced9/2/1512/22/15111Project
Disigner2.1DesignThe overall look of the
backpacks9/2/159/15/1513Project Disigner2.1.1The parternthe
parten need to be manufacture9/2/159/15/1513Project
Disigner2.2Concept modelsThe models that have been
suggested9/2/159/15/1513Project Disigner2.2.1Model
discussionSuggesions of the models9/3/159/15/1512Project
Disigner2.3Design analysisDiscussion about the the best option
to be selected9/15/159/30/1515Project Disigner2.3.1Option
weighingWeighing the options9/15/159/30/1515Project
Disigner2.4Design selectionHaving the last design of the
backpacks to the manufactured9/15/159/30/1515Project
Disigner2.4.1Decision madeThe design settled
for9/15/159/30/1515Project Disigner3.0Disign testThe process
of getting the support of the design choosen by the
customers10/1/1510/30/1530Project Manager3.1Sharing of the
designGiving the customer the ability of the make a decision of
the design they need10/1/1510/30/1530Project
Manager3.1.1Customers opinionCustomers given the chance to
give their opinion10/1/1510/30/1530Project Manager3.2Deseign
surveyThe customers looking for variety of designs to be
manufactured10/1/1510/30/1530Project Manager3.2.1The
opions being suggestedHaving an open discussion for the
design10/1/1510/30/1530Project Manager3.3Deseign
analysisThe customers have a discussion of their
options10/1/1510/30/1530Project Manager3.3.1opinion
weighingOpinions to be put on table for
discusion10/1/1510/30/1530Project Manager3.4Deseign
approvalThe customers make a decision of the best design
option to be manufactured10/1/1510/30/1530Project
Manager3.4.1Decision madefinal
decision10/1/1510/30/1530Project Manager4.0MilestoneThe
payment to me made for the project10/30/151/1/17Project

11. Manager4.1first milestoneThe first payment for the
project10/30/151/1/17Project Manager4.1.1materials
purchasemanufacturing to start10/30/151/1/17Project
Manager4.2Second milestoneThe second payment for the
project1/1/176/1/17Project Manager4.2.1For adding materials of
the third phasePurchasing of the finished
materials1/1/176/1/17Project Manager4.3Third milestoneThe
third payment for the project6/1/176/1/171Project
Manager4.3.1Payment for the workforcePayment for the
workforce6/1/176/1/171Project Manager5.0product
developmentThe process of putting into place the discussed
information11/16/152/1/16Project Team5.1Bills of the
materialsPurchasing of the materials11/16/1511/21/155Project
Team5.1.1materialsPurchasing of the
materials11/16/1511/21/155Project Team5.2partern
manufacturingThe being of the manufacturing the product as per
the design11/21/1512/5/1514Project Team5.2.1Partern
designThe being of the manufacturing the product as per the
design11/21/1512/5/1514Project Team5.3Inbuilt systems
installmentInstallation of the radio and refregatating
modules12/5/1512/31/1626Project Team5.3.1instalation of the
systemsInstallation of the radio and refregatating
modules12/5/1512/31/1626Project Team5.4prototype
manufacturingThe process of manufacturing the backpack
required12/5/1512/31/1626Project Team5.4.1prototype
manufacturingThe process of manufacturing the backpack
required12/5/1512/31/1626Project Team6.0Prototype testingThe
process of testing the backpack effeciency1/1/162/1/1631Project
Disigner6.1design testThe process of verifying if the design is
the recommended one1/1/162/1/1631Project
Disigner6.2.1backpack general looklook of the
backpack1/1/162/1/1631Project Disigner6.2capacity testingThe
process of verifying the capasity of the
backpack1/1/162/1/1631Project Disigner6.2.1Backpack
massBackpack total weight1/1/162/1/1631Project
Disigner6.3radio module testingTesting the effecience of the

12. radio in communication1/1/162/1/1631Project Disigner6.3.1Size
occupiedsize of the radio module system1/1/162/1/1631Project
Disigner6.4refrigarating system testingTesting the the
effecience of the refrigating system1/1/162/1/1631Project
Disigner6.4.1Pouch sizePouch sizes of the
refrigaration1/1/162/1/1631Project Disigner7.0Production
planningThe layout of how the production will be
done2/1/166/16/16134Project Team7.1Production
designManufacturing as per the design
given2/1/163/16/1644Project Team7.1.1Start the
productionManufacturing as per the design
given2/1/163/16/1644Project Team7.2partern manufacturingThe
being of the manufacturing the product as per the
design3/16/164/16/1630Project Team7.2.1DesignThe being of
the manufacturing the product as per the
design3/16/164/16/1630Project Team7.3Inbuilt systems
installmentInstallation of the radio and refregatating
modules4/16/166/16/1660Project Team7.3.1Radio and
refrigation installationInstallation of the radio and refregatating
modules4/16/166/16/1660Project Team8.0Production testingThe
process of testing all the backpacks6/16/169/16/1690Project
Designer8.1design testThe process of verifying if the design is
the recommended one6/16/169/16/1690Project
Designer8.1.1backpacks general looklook of the
backpack6/16/169/16/1690Project Designer8.2capacity
testingThe process of verifying the capasity of the
backpacks6/16/169/16/1690Project Designer8.2.1Backpacks
massBackpack total weight6/16/169/16/1690Project
Designer8.3radio module testingTesting the effecience of the
radio in communication6/16/169/16/1690Project
Designer8.3.1Size occupiedsize of the radio module
system6/16/169/16/1690Project Designer8.4refrigarating
system testingTesting the the effecience of the refrigating
system6/16/169/16/1690Project Designer8.4.1Pouch sizesPouch
sizes of the refrigaration6/16/169/16/1690Project
Designer9.0Product deliverySummitting the goods to the

13. customers9/1/153/1/17Project Manager9.1First
deliverySummitting the goods to the
customers9/1/159/16/16Project Manager9.1.1the 100
backpacksSummitting the goods to the
customers9/1/159/16/16Project Manager9.2Second
deliverySummitting the goods to the
customers9/16/1612/16/1690Project Manager9.2.150
backpacksSummitting the goods to the
customers9/16/1612/16/1690Project Manager9.3Third
deliverySummitting the goods to the
customers12/16/163/1/1790Project Manager9.3.150
backpacksSummitting the goods to the
customers12/16/163/1/1790Project Manager
ANALYSIS OF UNEXPECTED EVENTS
1
ANALYSIS OF UNEXPECTED EVENTS
4
Analysis of Unexpected Events
Name
Institution affiliation
Unexpected events are occurrence of an event during the course
of a project that would causes harm to a participate or increase
the likelihood of a participate of a event be at risk of being
harm (Söderholm 2008). It can be directly or indirectly.
Directly when one would have physical injuries indirectly when
payment is delayed or asked to work extra hours more than the
agreed time.

14. On October 15, 2015, the customer notified the project manager
that the first milestone payment would delay by three months.
These brought a set back for the project and its way of
operating. The project was going to stop for some time. There
would be more work load after the three months if the deadline
was not pushed. To avoid all of this, the project manager would
take a loan from a credit facility to avoid the pressure after the
three months. Then after the customers have done their
payment, the project manager should pay the loan. The interest
should be catered for by the customer.
On March 15, 2016, a notice came that the material pattern for
the backpack will not be available to meet the initial production
start date. This was going to make the first delivery of the
backpacks to have a delay. This would mean a smaller number
of the backpacks to be delivered in the first phase. On May 15,
2016, there was a notice that the customers would like to
increase the initial delivery from 100 to 150 backpacks. This
would cause a pressure to the company to produce more
backpacks more than they had plan to. This would change the
budget of the project to go high than they had agreed on. This
would mean that the project manager would be forced to get the
extra capital to be in position to manage to manufacture 50
more backpacks than the agreed (Floricel and Miller 2001). The
delivery time would change because in March they were unable
to have all the materials that were needed to manufacture 100
backpacks. This was a sign that there would be a delay in
manufacturing 150 backpacks.
On March 1, 2016, the project engineering team discovered that
the refrigerated module is too large for the designed refrigerated
backpacks pouch. This will cause a delay in delivering. The
manufacturing team will be forced to change the size of the
pouch of the refrigerators. These would cause an extra cost that
has not been budget for. This would bring a delay in the

15. production of the backpacks because of correcting the size of
the pouch.
On May 27, 2016, the subcontractors assigned to build the
radio module for the backpacks have shut down. This was going
to cost the company time and money for getting another person
to employ. This would take time to first train the person on
what is needed to be done. The time for delivery would be
delayed, but if there would be no extra time given, this would
cause intense pressure to the person to instore the radio modules
and the whole company at large. This will cause a change in the
budget because there would have an extra amount to be paid
that had not been budgeted for.
In conclusion, the main hold backs for the company and the
project to work smoothly are; the change of the budget that had
been agreed upon, use of personal capital like the company
taking loan for the project to continue and the change of the
schedule like in time of delivery.
Reference
Floricel, S. and R. Miller (2001). "Strategizing for anticipated
risks and turbulence in large-scale engineering projects."
International journal of project management19(8): 445-455.
Söderholm, A. (2008). "Project management of unexpected
events." International journal of project management26(1): 80-
86.
Sheet1LMH10090H80M70L605040302010NumberRisk
NameFull Risk CostRisk ProbabilityFactored Risk costRisk
Impact to ProjectRisk Mitigation PlanPoint of ContactExpected
Risk Retire
date1$20,00020%$4,000L2$03$04$05$06$07$08$09$010$0$0$
0
10

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