Interesting facts about handover meetings, the impact of digitizing handovers and industry examples of productive handovers. Based on our experience on our clients use cases.

1. Why should an architect use a
tablet for a handover visit ?
● Interesting facts about handovers
● What is the impact of digitizing handovers?
● Industry examples of productive handovers

2. 1° The admin burden at the office
2° Lose high-quality information
3° As-is not 100% identical as design
4° Information might be used against you
5° Collaboration difficulty as project grows
6° Wrong documents with you
Top 6 frustrations during your handover visit

3. How could digitalisation impact the handover visits ?
01
Produce well-structured
handover report in just 5 clicks
at the end of the visit
Contractor and client
digitally sign off all the
remarks on-the-spot
Save 1 hour of time at the
office per hour spent on the
visit
02 03
Bringing the field and the office
close together to improve
process
improve
communication
field process
04
No Admin
Work at the
office
Create and share
reports takes 2
minutes
No need to sell the
pen anymore

4. How could digitalisation impact the handover visits ?
01
Produce well-structured
handover report in just 5 clicks
at the end of the visit
Contractor and client
digitally sign off all the
remarks on-the-spot
Save 1 hour of time at the
office per hour spent on the
visit
02 03
Bringing the field and the office
close together to improve
process
Everything in one
place
04
No Admin
Work at the
office
Create and share
reports takes 2
minutes
No need to sell the
pen anymore

5. How could digitalisation impact the handover visits ?
01
Produce well-structured
handover report in just 5 clicks
at the end of the visit
Contractor and client
digitally sign off all the
remarks on-the-spot
Save 1 hour of time at the
office per hour spent on the
visit
02 03
Bringing the field and the office
close together to improve
process
Everything in one
place
04
No Admin
Work at the
office
Create and share
reports takes 2
minutes
No need to sell the
pen anymore

6. How could digitalisation impact the handover visits ?
01
Produce well-structured
handover report in just 5 clicks
at the end of the visit
Contractor and client
digitally sign off all the
remarks on-the-spot
Save 1 hour of time at the
office per hour spent on the
visit
02 03
Bringing the field and the office
close together to improve
process
Everything in one
place
04
No Admin
Work at the
office
Create and share
reports takes 2
minutes
No
delay

7. 3 thing you will have to CHANGE during digitization
1° Stop using paper version
2° Move beyond email,
excel & word documents
3° Spend more time
to see family & friends

8. Productive handover visit exemple
Project
40% more time on high value
activities
Automated reports after each
visit
Fluid communication
between stakeholders
No Delay on defects to be
corrected
Payback period less than 1
month
● 2,000m² golf club house & 56-tee golf course
● 500m² greenkeeping 250m² community pavilion
in the park area,
● 2 Architect Practices
● 4 Contractors
● Delivered on time
A2D ARCHITECTURE
“ An indispensable tool in these
times of rapid communication ”
Sarah Staessen - Architect

9. Executive Summary
● High Admin burden post visit
● Lose high-quality information
● Final result is not 100%
representative
● Information might be used
against them
● Collaboration difficulty as
project grows
● Forgetting to bring appropriate
documents
Situation Pain Value
● 40% more time on high value
activities
● Automated reports after each
visit
● Fluid communication between
stakeholders
● No Delay on defects
● 1 hour admin review for 1 hour on
the field
● Information is stored under different
formats in different places
● Email & phone is main
communication method used for
dispatching tasks
● Excel is main tool for aggregating all
defects
● Word is main tool for report
generation
Impact
● Save 1 hour of time at the
office per hour spent on the
visit
● No Back and forth to get
binders and documents..
● Produce well-structured
handover report in just 5 clicks
at the end of the visit
● Contractor and client digitally
sign off all the remarks on-the-
spot
Digitize your handover visits and save 40% time

10. Want to learn more about this ?
● https://www.aproplan.com/use-
case/architect-handover