Find out how you compare to your competitors and get our top tips to hone your strategy. Put your energy buying strategy to the test with our new energy procurement game.

1. SWITCH MY UTILITY
We have the knowledge and technical
experience to make your energy switching a
smooth, friendly and efficient process.
http://switchmyutility.co.uk/

2. Procurement Process Definition
• The Procurement Process consists of the full cycle of
activities (steps) to undertake to fulfil a specified need,
starting from identification of the said need
http://switchmyutility.co.uk/

3. Procurement Steps
Identification of needs
• List of goods (e.g. equipment, materials, plant, IT
systems)
• Types of works (large, small, very small)
• Associated services: transport, distribution, training,
maintenance
http://switchmyutility.co.uk/

4. Procurement Steps (cont.)
Project implementation plan:
• Design and specification
• Packaging: organizational implementation Schedule: time
frame of implementation
Bidding methods and documents:
• Competitive methods Shopping methods Direct
contracting
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5. Procurement Steps (cont.)
Advertising Bidding process
• Issuance of bidding documents or request for quotations
• Bid or quotations submission and opening
• Bid or quotation evaluation
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6. Procurement Steps (cont.)
Contract and purchase order award:
• Notification
• Signature
• Effectiveness
Contract management:
• Contract execution
• Delivery, commissioning, acceptance Warranty
• Maintenance period
Need fulfilled
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7. Competence Requirements in
Procurement Process
DETERMINING NEEDS:
• Forecasting Requirements
• Acquisition (procurement), Planning and Packaging
• Initiating Procurement (requisition, budget approval)
ANALYSIS OF REQUIREMENTS:
• Preparation of Technical Specifications (goods /
equipment)
• Detailed Design and Drawings (Civil Works)
• Terms of Reference (TOR) - (Services)
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8. Competence Requirements in
Procurement Process
EXTENT OF COMPETITION
• Sources of Supply (market research)
• Lease vs. Purchase
• Evaluation Factors (technical and commercial)
• Method of Procurement (with or without pre-qualification)
http://switchmyutility.co.uk/

9. Competence Requirements in Procurement
Process - Bidding
SELECTION FOR AWARD:
• Subcontracting Requirements
• Post-Qualification
EXECUTING AWARD:
• Preparing Awards
• Debriefing
• Protests by Bidders
• Dealing with Fraud & Corruption
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10. Competence Requirements in Procurement Process
– Contract Execution
ORGANIZATION
• Contract Administration Planning
• Consent to sub-contracts
MONITORING AND RESOLUTION OF PERFORMANCE
PROBLEMS
• Monitoring, Inspection and Acceptance
• Delays
• Stop Works (Suspension of Works)
• Remedies
• Reporting Performance Problems / Contemporary record
http://switchmyutility.co.uk/

11. Competence Requirements in Procurement Process
– Contract Execution
PROCEDURES - PAYMENT
• Variation Orders
• Progress Payment / Retention
• Price Adjustment
PROCEDURES - ACCOUNTING
• Cost Accounting Systems
PROCEDURES - MODIFICATION / OPTIONS
• Contract Amendments
http://switchmyutility.co.uk/

12. Competence Requirements in Procurement Process
– Contract Execution
PROCEDURES - TERMINATION
• Termination for Default / Convenience
• Warranty / Maintenance / Defects Notification Period
• Contract close-out
PROCEDURES - CLAIMS / DISPUTES
• Claims
• Dispute Settlement Procedures
http://switchmyutility.co.uk/

13. For your enterprise or local, our energy
procurement program offers:
• Huge discount on the procurement fees for
electricity.
• Invoices are tested for fitness and the new energy tariffs a
re carried out.
• Certainty of budget and risk management.
• Expert business analysis and market tracking
for real time electricity.
http://switchmyutility.co.uk/

14. Utility Invoice Validation
To ensure you are paying the correct amount for
your utility usage, we can carry out a Utility
Invoice Validation.
http://switchmyutility.co.uk/