A Project on Not-for-Profit Medical Research Center to upscale the annual report into a sophisticated document that can be used for Marketing/Promotional purpose

1. A Not-for-Profit Medical
Research Center
Project Team 1
Sumit Dhavale
Kevin Conroy
Bassam Basheer
Adnan Nazir

2. MRC Part 2 Project Contents:
 Updated List of activities
 Responsibility Matrix
 Network diagram
 Activity durations
 Earliest/latest start/finish times
 Critical path
MRC Part 3 Project contents:
 Resource Requirements Table
 Table Includes:
- Name of the responsible person
- Activity responsible for
- Working Days for the activity
- Time period for the activity
MRC Part: 2 and 3

3. Project contents:
 Cost of each Activity
 Total Budgeted cost for the project
 Budgeted cost by period table
 Cumulative budgeted cost by period
MRC Part: 4

4. MRC Part: 5 Responsibility Matrix
Risk No. Risk Impact Likelihood of
Occurrence
Degree of Impact Action on Trigger Responsibility Response Plan
1
Bad weather on photo shoot days at
hospitals, clinics, or long-term care
facilities
Delay of photo
availibility or no
photos of subject
facility
Medium Low
Check forecast
two days before
scheduled dates
Lakysha
Plan for alternate
indoor shoot
locations at each
facility
2
Vendor delay in printing annual
report
Reports not
available for mailing
on time
Medium High
Vendor equipment
malfunctions or
volume higher
than vendor
accustomed to
delivering
Levi
Add significant
penalties to the
contract for failure to
deliver on time
3
Board requires changes to the
presented plan
Having to modify the
plan would take time
and potentially delay
the entire project
Low High
Board member
personal
preferences that
do not align with
the proposed plan
Alexis
Add resources to
address required
changes as
necessary
4 Full project budget not approved
Make budget cuts
Low Medium
Money not
available to fund
project as planned
Alexis
Get quotes for
various levels of
quality in the printing
(paper type, color vs.
black and white, etc)
and for various
methods of
distribution (first
class mail vs. bulk)
5 Travel delays/cancellations
Delay in getting to
facilities for photo
shoots and client
interviews
Low Low
Check weather
forecast and flight
status
Lakysha
Schedule earlier than
necessary flights to
accommodate
potential airline
delays
6
Lack of client consent for
testimonies
Fewer/no client
testimonies
available for report
Low Low
Clients opt not to
share their stories
Alexis
Use what is available
or leave out client
testimonies entirely
MRC Risk Assessment Matrix

5. MRC Part: 6
Project contents:
- Actual Cost by Period (sample)
Activity TBC June July August September October (budgeted) November (budgeted)
Annual Report and
Presentation
$ -
Schedule $ 195 235$
Define Major Milestones $ 312 173$
Financial Information
availability Date
$ -
Distribution Date $ -
Budget $ 936 975$
Photography Cost $ 2,186 2,186$
Client Testimony Cost $ 2,186 2,186$
Annual Report Cost $ 1,927 2,045$
Design Cost $ 1,972 1,972$
Printing Cost $ 201,073 201,050$
Distribution Cost $ 50,894 50,894$
Actual Cost by Period for MRC as of September 30
Month

6. MRC Part: 6 Continued
Cumulative Budgeted and Actual Costs (CBC, CAC) and Earned Value
(CEV):

7. MRC Part: 6 Continued
Project contents
 In our project, the Cumulated Earned Value (CEV) equals the Cumulative Actual Value
(CAV), as 100% of each activity was completed within the month it was planned
 The Cost Performance Index (CPI), then, is also 100% (1.0), as $1 of earned value was
realized for every $1 expended to-date, and the Cost Variance (CV) is $0.0 as well
 The Forecasted Cost at Completion (FCAC) of the project with a CPI of 1.0 remains at the
total budgeted cost (TBC) of $687,900

8. Project Team 1
THANK YOU!
Sumit Dhavale
Kevin Conroy
Bassam Basheer
Adnan Nazir