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1. REPORT
WRITING
WITH JASMEET

2. PURPOSE OF WRITING REPORT
To communicate a research process clearly and simply .
To give logical structure to the methods, results and findings of
research.
To be easy to read and navigate for the reader.
To develop clear, concise communication and documentation
skills.

3. STEPS TO REMEMBER
WHILE WRITING
REPORT
Read the
brief/terms
of reference
carefully
1
Relate
findings to
backgroun
d research
Edit
Ruthlessly
and
proofread
Plan each
section
2 3 4

4. FORMAT OF MAGAZINE REPORT
Heading– A descriptive title which is expressive of the contents
of the report.
By line– Name of the person writing the report. It is generally
given in the question. Remember, you are not supposed to
mention your personal details in your answer.
Opening paragraph (introduction) – It may include the ‘5 Ws’
namely, WHAT, WHY, WHEN and WHERE along with WHO was
invited as the chief guest.
Account of the event in detail– The proper sequence of events
that occurred along with their description. It is the main
paragraph and can be split into two short paragraphs if
required.

5. EXAMPLE Cultural Show to Tighten the Friendship Knot
Shekhar Sharma
Head-Boy
A.P. Public School, 7th August, 2014
On Friday 6th August, 2014, A.P. Public School witnessed a Cultural Show organized at
school’s Community Hall by the school teachers and students to honour Dr. Shabana
Yusuf and Ms. Yana Khan, the Principals from two schools in Pakistan.
As a part of Cultural Exchange Programme, Dr. Dr. Shabana Yusuf, the Principal of Al
Habib International School, and Ms. Yana Khan, the Principal of Malana Public School,
Pakistan visited A.P. Public School in X Y Z City, India. The programme started with the
National Anthem of both the countries played by the school band. The school’s rock
band ‘Jalasa’ played their own composition ‘Ummeed’ depicting the peace and love
relationship between both the countries. The Kashmiri Dance performed by Smriti
and her group (Class IX students) was the main attraction of the show.
“This programme has taken us down the memory lane where love, peace and harmony
was prevailed in both the countries, and has made us to ensure the same in the
present and future times for both the countries”, said Dr. Dr. Shabana Yusuf, the
Principal of Al Habib International School. The programme ended on a happy note with
both the Principals inviting Dr. Shivani Rajput, the Principal of A.P. Public School for
Karachi for Cultural Exchange Programme.

6. FORMAT OF NEWSPAPER REPORT
Headline- A descriptive title which is expressive of the contents of
the report.
By line- Name of the person writing the report along with the
designation. It is generally given in the question. Remember, you
are not supposed to mention your personal details in your answer.
Place and date of reporting- It is generally not mentioned in a
magazine report separately, but here, it is.
Opening paragraph- It includes expansion of the headline. It
needs to be short as it is a general overview of the report.
Account of the event in detail– It is generally written in two
parts: First, complete account of what happened in it’s
chronological sequence (preferably) and second, the witness
remarks.
a.
b.

7. EXAMPLE Accident on Expressway kills 5
May 5, 2014
Pune
Five persons, including three women, died after their Toyota Innova vehicle met with an
accident at Malavali, about 60 km from Pune, on the Pune-Mumbai expressway on Thursday
evening.
Such was the impact that the vehicle had almost broken into two parts. According to the police,
the accident took place around 5 pm at Devale bridge on the Expressway. The vehicle (MH 06
AW 1874) was heading to Pune from Mumbai. After the accident, the highway police, IRB workers
and ambulances rushed to the spot, but the passengers could not be saved.
The deceased have been identified as Saroj Vitthal Shingade (30), Jyoti Hinge (30), Aarti Modak
(25), Anil Sumande (36) and Anita Kambale (26). Jyoti and Aarti ran a hotel, while Anil worked as
manager there; Shindade was the driver. They had gone to Lonavala for celebrating Anita's
birthday, and the accident happened while they were dropping Anita home.
"Preliminary investigation has revealed that the driver lost control on the vehicle and hit a pillar
of the bridge. The vehicle was completely damaged and we had to cut through parts of the car
to get to the victims," a police officer told Mirror.

8. 1
SOME QUESTIONS TO SOLVE
4
2
3
Write a report in 150-200 words on Adult Literacy Camp for your school
newsletter.
Report for the press about traffic congestion in which you and many others
were stranded for several hours.
MMD School, Nashik, recently organised a science symposium on the topic: ‘Effect of
pollution on quality of life’. You are Amit/Amita Raazdan, editor of the school
magazine. Write a report on the event for your school magazine. (120 – 150 words)
Independence Day was celebrated in your school. District Magistrate, Ms. Indu
Bala Sharma was the Chief Guest. Write a report on the function in 120 – 150 words
describing all the activities that took place. You are Head boy/Head girl.

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