1. Good Morning
all
What is Memorandum?
MEMO
Internal communication
Information, Suggestion, Request, clarification/explanation etc.
Semi formal
Letter: External communication
Very Formal
2. MEMORANDUM
To: Mr. R K Saha, Accounts
From: P K Mehta, GM
Date: 12 November 2019
Sub: Misusing of office account
Mr. R K Saha is hereby directed to reply to the charges leveled against him by the Accounts
Officer, of misusing of office cash amounting to Rs. 20,000. A copy of the charges is
enclosed. Mr. Saha is hereby directed to furnish his reply to the undersigned latest by 4 PM
on 15 November 2019 failing which it will be presumed that he has no explanation to offer.
Sd/-
P K Mehta, GM
3. INSTITUTE OF BUSINESS MANAGEMENT AND RESEARCH
Sector-23, Gurgaon, Ph: 0124-41243657, Fax: 0124-43452689
www.ibmr.edu.in, Email:deanacad@ibmr.edu.in
15 March 2019
Mr. Suresh Kumar
General Manager (Business Development)
Sharp Electronics Ltd.
Plot. No E-76, Mahaveer Industrial Estate
New Delhi- 110076
Dr. Ravi Paul
Dean, Academics
IBMR, Gurgaon
Sub: Enquiry for LCD projector
Dear Mr. Suresh,
I am writing this letter to find out more about the newly launched LCD projector by your company. We happened to see your
product in operation at a recently held National conference at Pune and subsequently read a couple of your advertisement in
The Times of India, New Delhi.
4. We have gone through your website and other sources to get detailed information on the product but have not
been able to find out the exact information we are looking for.
We are a large technical institute operating in New Delhi with 700 students in various professional courses. To
make our classroom lecture delivery effective, we are in the process of installing LCD projectors in each class.
For evaluation and assessment of this product, we would like to seek your help in finding answers to the following
questions:
1. What are the limitations of your product?
2. How long it can be used on a continuous basis?
3. Can the color combination be changed on the spot?
4. What is the life time of the product?
We would appreciate technical and objective answers to these questions, which will help us come out to a decision
with respect to this product.
I look forward to an early response.
Yours Sincerely,
Dr. Ravi Paul
Dean, Academics
5. EssKay Systems Pvt. Ltd.
M G Road, Bangalore
CIRCULAR
Circular No.: 25/20 Date: 12/11/20
A team of doctors of Lohia Hospitals is scheduled to visit the company with a view of collecting
donation of blood on 15 November 2020 . Employees are required to willingly come forward to
donate blood. The donation is purely voluntary. Mr. Rohan Gupta, MD of the company will
inaugurate the donation camp by being the first donor in that day.
Employees are also requested to bring their friends and relatives to the office for this noble cause.
Sd/-
Mr. Manoj Kumar
Personnel Manager
6. What is a notice?
It’s a piece of information for all about an event that has already happened or about to happen
inside organization.
Importance of Notice Writing
• Helps in Boosting Communication
• Helps in Increasing Awareness
• Helps in Creating Interest
• Helps in Improving Quality of Products or Services:
• Helps in Maintaining Good Relations with Customers
• Helps in Creating a Positive Image
• Helps in Communicating New Rules and Regulations
7. Global Info Solution Pvt. Ltd.
Bangalore
NOTICE
4th March 2023 Notice No: pub/3/23
CALL FOR SUBMISSIONS
To inform the staffs that our organization will publish its annual magazine next month. we’re posting
this message. Interested staffs can contribute by sending their writings to the magazine to
globalmagazine@gmail.com at the very least up until March 30,2023 till 11:59 pm. The aim of this
magazine is for staffs to share any thoughts they’ve formed during the year. If you have any concerns,
consult Mr. M N Chatterjee, Head of Publication.
Sd/
Mr. D K Rao
Administrative Officer
8. E Mail Etiquette
1. No caps:
• Except for the normal use of capitals, proper nouns, to start a sentence, etc. Use Lower case as it is
considered polite and easier to read.
• Capitals are considered extremely rude in electronic media and seem like shouting in a verbal
conversation.
• Use proper fonts and avoid the colorful designs and tables
2. Signatures:
• Attach a signature to the end of each message you send via e-mail. Name of business, contact
information. Try to be simple.
3. Grammar and punctuation: Divide in paragraphs and use applicable punctuation, commas, etc. Check
spellings too.
4. Chat language and humour:
Do not use Neways, b4, or thnku, as they seem irritating in regular business e-mails. In friendship mails, all
is fine as far as the reader understands the right meaning.
9. 5. Use subject line
Use the subject line intelligently. It should introduce the reader to the topic of the e-mail.
6. Limit the length of the message
Long messages are too tiring. The reader may not show interest.
10. From: rajivkumar99@gmail.com (Sender’s Email Address)
To: raunaksharma@gmail.com (Receiver’s Email ID Address)
Subject: Purchase of books
Dear Sir
I am Rajiv Kumar, a resident of Bhubaneswar. I have heard about your renowned book store at Kolkata.
I am willing to place an order for books. I am in need of these books for my Academics as well as
Competitive exams. I am writing this in order to confirm the availability of the following books.
1. Management Analysis by Davis Roche: 1
2. Crisis Strategy and solution by Naman Ojha: 1
This would be so generous if you could reply at the earliest along with the information about the billing
amount and the mode of payments you accept. I am waiting for your reply regarding the same.
Thanking You,
Rajiv Kumar
11. BUSINESS PROPOSAL
Solicited Proposals
A solicited proposal is prepared in response to a request. The solicitation may be made face-to-face or in writing.
Solicited proposals may be internal or external. Many businesses and government agencies issue requests for
proposals. These Request for Proposals (FPF) outline a particular need or service the business or agency wants to
outsource, as well as the information they require in the proposal. Interested parties develop a proposal that
details the ability of the company to provide the service, as well as projected costs and delivery dates. The proposal
serves as a job application that competes with other applications. Stick to the structure of the RFP, as the
evaluation committee will assess your proposal on your apparent understanding of the RFP.
Unsolicited Proposals
Proposals prepared at the writer’s initiative are called unsolicited proposals. These proposals represents an
independent analysis of another’s problem or needs and the creation of possible solutions. Unsolicited proposals
may be internal or external. You can develop an unsolicited business proposal to try to convince this business that it
should hire your business. Unlike a solicited proposal where the organization has already identified the need, your
unsolicited proposal needs to demonstrate both the unidentified need and why the company should use your
business to deal with it. Unsolicited proposals should very specifically address the organization they target.
12. UNIVERSAL PUBLISHING COMPANY
52 FRIENDS COLONY, NEW DELHI 2005633
Date: 21 September 2017
To: Board of Directors
From: Bibek Singh, Public Relations Officer
Subject: PROPOSAL TO CHANGE FACILITY-USE POLICY
UPC (Universal Publishing Company) could enhance its public image and strengthen relationships with
its employees by permitting outside groups to use the company’s meeting rooms.
Background
During a typical three-month period, UPC receives one or two requests to use its meeting rooms.
These requests come from employees, customers and representatives of the general public. In
accordance with Policy No. 102, which was enacted for financial and liability reasons, we refuse these
requests.
13. Problems
In the three-month period May 1 through July 31, we received 27 requests to use our facilities. Thirteen of these requests
came from our employees or from representatives of organizations that UPC supports through financial or in-kind
donation. The increased requests activity can be attributed, at least in part, to the fact that two popular meeting sites are
no longer available: Fire destroyed The Holy Community Center in April and Central Library began a major remodeling
project in mid-June.
Recommendation
I recommend that we make our three main-floor meeting rooms available to local groups between 6 and 10 pm weekdays
on a cost recovery basis until other facilities are again available (approximately nine months). By doing so, we will provide a
valuable public service and build on our already strong reputation in the community.
Information gathered from our insurance carrier, our maintenance manager and our security chief suggests that a Rs. 3000
per hour fee will cover our costs. If you approve this recommendation, I will issue a notice news release, notify those
whose requests have been processed that our policy has changed and draft internal procedures for your review.
s/d
Bibek Singh
Public Relations Officer
