Project communication involves exchanging project information between parties to foster understanding. Effective communication is critical to project success. Project managers are responsible for developing a communication plan that distributes information via the most effective methods, files data according to uniform systems, and archives records per retention policies. The communication plan identifies who needs what information, when, how it will be distributed, and who will provide it.

1. Project communication is the exchange of
project-specific information with the
emphasis on creating understanding
between the sender and the receiver.
Effective communication is one of the most
important factors contributing to the
success of a project.

2.  Project Communication is the responsibility
of everyone on the project team. The project
manager, however, is responsible to develop
the Project Communication Management Plan
with the input from the task managers and
Project Development Team (PDT).

3.  1. Regular or Ongoing Communication Plan
 2. One-time or Event-driven Communication
Plan

6. Project managers use project communication
management to:
o Develop a communication plan for the project
o Distribute information via the methods that
reach customers most effectively
o File data using the Project Development
Uniform Filing System and Construction
Organization of Project Documents
o Archive records in accordance with
Department Records Retention policies

7.  Who is involved in the communication process — the
identified stakeholders, such as Project Team
Members, project management and staff, customer
management and staff, and external stakeholders.
 What is being communicated — the message; the
information being communicated.
 When the information is communicated —
weekly, monthly, quarterly, as needed, or as
identified.
 How the information is distributed— in a meeting, a
memorandum, an email, a newsletter, a
presentation, etc.
 Who will provide the information being
communicated.