Download as PDF, PPTX
![39
Paper Vs. EDI Document
Cleveland ECRC
[electronic address]
ABC Company
[electronic address]
Envelope = Interchange
ISA*05*0000000000*01*PASSWORD01*01*
SENDERID
ENTIFIC*01*ReceiveidentifI*950919*1503*U
*00304*
123456789*1*T*|^
GS...
ST...
.
.
SE...
GE...
IEA*1*123456789^](https://image.slidesharecdn.com/whatisedi-171023115952/75/What-is-EDI-39-2048.jpg)
Uploaded byMuhammad Shahid Aslam
What is EDI
EDI involves the computer-to-computer exchange of standard business documents like purchase orders and invoices. It allows companies to automate routine transactions and exchange data electronically. An EDI transaction set is comparable to a paper business document, with segments representing lines of data and elements as individual fields. EDI messages are sent within a standardized envelope structure, with interchange envelopes enclosing functional groups and transaction sets, similar to how physical documents are packaged in envelopes for mailing. EDI software translates proprietary data formats to recognized EDI standards, allowing automated data exchange between trading partners in a fast and efficient manner.
![Computer Networks 01[1 using all terms].pptx](https://cdn.slidesharecdn.com/ss_thumbnails/computernetworks011-251214040533-327dd9f8-thumbnail.jpg?width=640&height=640&fit=bounds)
What is EDI
- 1. 1 ELECTRONIC DATA INTERCHANGE EDI isthe computer-to-computer exchange of routine business documents (data) in a standard format between companies. COMPANY A COMPANY B TRANSACTION DATA
- 2. 2 EDI Trading partners arecompanies that do business via EDI. TRADING PARTNER
- 3.
- 4. 4 The EDI Alternative lThe buyer raises a Purchase Order (PO) with EDI software, which can be automatically transmitted to the seller in near real-time l The seller’s order entry system receives the PO and an acknowledgement is transmitted to the buyer with delivery confirmation l What can take five days with paper takes minutes with EDI
- 5. 5 What Does anEDI Message Consist of ? l Paper-based documents are posted in envelopes and it is possible to mail many documents in one envelope, EDI is just the same l A “message envelope” defines the start and end of a document l “Functional Group envelopes” contain all message envelopes of a specific type, eg POs, invoices etc l “Interchange envelopes” enclose all functional group envelopes
- 6. 6 EDI Purchase Order (PO) PO Purchaser A transactionset refers to a type of electronic document. TRANSACTION SET
- 7. 7 EDI TRANSACTION SETS EDITransaction Meaning 810 Invoice 820 Payment Order/Remittance Advice 832 Price/Sales Catalog 846 Inventory 850 Purchase Order 852 Product Activity Data 855 Purchase Order Acknowledgment 856 Ship Notice/Manifest 860 Purchase Order Change Request - Buyer Initiated 997 Functional Acknowledgment
- 8. 8 EDI Sample Data ST*850*000000002~ BEG*00*DS*7241253**20150623~ REF*RQ*PTEST123459M~ FOB*CC~ CSH*N~ DTM*001*20150630~ DTM*010*20150625~ N1*BT*AdamGrossman~ N1*ST*Adam Grossman*92*0002~ N3*23 Elm Dr~ N4*Renton*WA*98055*US~ PER*ZZ*Adam Grossman*TE*2067080091~ PO1*00002*1*EA*14.00**UP*054003677851*S K*84021~ CTT*1*1~ SE*15*0000002~
- 9. 9 PAPER DOCUMENT INTERCHANGE Computer PostOffice PO Purchaser Computer Data Entry Invoice
- 10.
- 11. 11 – List thefour major components of an EDI system – The terms VAN, ANSI X-12,and their meaning – Reasons why companies are doing EDI
- 12.
- 13. 13 EDI PO PO Purchaser Transaction set refersto a type of electronic document Transaction Set
- 14. 14 WITH STANDARDIZATION Type awho will bunch of things in her again. Make it look like there are words written on this page. I am very warm. This presentation is very long. Make it look like there are words written on this page. I am very warm. This presentation is very long. Type a who'll bunch of things in her gain. Make it look like there are words written on this page. I am very warm. This presentation is very long. Make it look like there are words written on this page. I am very warm. This presentation is very long. Type a who'll bunch of things in her gain. Make it look like there are words written on this page. I am very warm. This presentation is very long. Make it look like there are words written on this page. I am very warm. This presentation is very long. Type a who'll bunch of things in her gain. Make it look like there are words written on this page. I am very warm. This presentation is very long. Make it look like there are words written on this page. I am very warm. This presentation is very long. Type a who'll bunch of things in her gain. Make it look like there are words written on this page. I am very warm. This presentation is very long. Make it look like there are words written on this page. I am very warm. This presentation is very long. Type a who'll bunch of things in her gain. Make it look like there are words written on this page. I am very warm. This presentation is very long. Make it look like there are words written on this page. I am very warm. This presentation is very long.
- 15.
- 16. 16 A Standard Language Typea who will bunch of things in her again. Make it look like there are words written on this page. I am very warm. This presentation is very long. Make it look like there are words written on this page. I am very warm. This presentation is very long. Type a who'll bunch of things in her gain. Make it look like there are words written on this page. I am very warm. This presentation is very long. Make it look like there are words written on this page. I am very warm. This presentation is very long. Type a who'll bunch of things in her gain. Make it look like there are words written on this page. I am very warm. This presentation is very long. Make it look like there are words written on this page. I am very warm. This presentation is very long. Type a who'll bunch of things in her gain. Make it look like there are words written on this page. I am very warm. This presentation is very long. Make it look like there are words written on this page. I am very warm. This presentation is very long. Type a who'll bunch of things in her gain. Make it look like there are words written on this page. I am very warm. This presentation is very long. Make it look like there are words written on this page. I am very warm. This presentation is very long. Type a who'll bunch of things in her gain. Make it look like there are words written on this page. I am very warm. This presentation is very long. Make it look like there are words written on this page. I am very warm. This presentation is very long.
- 17. 17 How EDI Works! quote The APL Group 664 danbury Ct Wilson, ct RFQ # 1234 06/07/95 1 WIDGET #5678 2 dz gizmos ST* 843 12345 NTE**Ship Complete N1 *SE* The Apl Grp Inc... N3 *664 DANBURY Converts Internal Data Format to ANSI X12 (outbound) Converts ANSI X12 Standard format to Internal Format (inbound)
- 18.
- 19. 19 EDI Software X12 Database 1. DocumentSupport 2. Mapping 3. Standards Support 4. Translation Communications
- 20.
- 21.
- 22.
- 23. 23 Value Added Network(VAN) U.S. Post OfficeBuyer Seller
- 24. 24 Point-to-Point: EDI Without aVAN Buyer 1 2 3 4 A B C D Supplier
- 25. 25 Value Added Network(VAN): 1 2 3 4 A B C D Buyer Supplier
- 26.
- 27. 27 ---EDI Process--- ---Integrated Systems--- Business ManagementSystem Business Management System Accounting Receiving Manufacturing Purchasing EDI Shipping Accounting Sales/Order Processing Order Processing Purchase Order Purchase Order Acknowledgment
- 28. 28 EDI USERS Government Health careRetail Grocery Transportation Policy Insuranc e Manufacturing AutomotivePetroleumElectronicsChemicalBanks Construction Advertising
- 29. 29 EDI BENEFITS More AccurateRecords and Decision-making Information Lower Data Entry Costs Increased Business Opportunities Reduced Inventory
- 30. 30 EDI BENEFITS Better Cash Management DecreasedMailing Costs Greater Customer Satisfaction Reduction In Order Time
- 31. 31 – Relate thepaper document components to EDI transaction set – Recall the sections of an EDI transaction set
- 32. 32 ANSI ASC X12Standard Purchase Order Facilitates electronic interchange of business documents Purchase Order
- 33. 33 Transaction Set Composition File= Transaction Set Record = Data Segment Field = Data Elements
- 34. 34 Vendor: Date: Purchase Order# PURCHASE ORDER Ship To: Quantity Description Price Amount ABC Supplies P.O. Box 180 Baltimore, MD 21239 12/31/92 Cleveland ECRC 2415 Woodland Avenue Cleveland, OH 44115 4001 2 Legal Pads LP8X11 $8.00/DZ $16.00 Paper Vs. EDI Document ST*850*0001^ BEG*00*NE*4001**921231^ N1*VN*ABC Supplies^ N3*P.O.Box 180^ N4*Baltimore*MD*21239^ N1*ST*Cleveland ECRC^ N3*2415 Woodland Avenue^ N4*Cleveland, OH 44115^ PO1*1*2*DZ*8.00**VP*LP8X11^ CTT*1^ SE*11*0001 Paper Document = EDI Transaction Set
- 35. 35 Envelopes Address Information Date andTime Stamp Information Receipt Information Routing Audit and Version Control
- 36.
- 37. 37 Trading Partner Enveloping Issues •Envelope Identiffers • Addressing codes • Types of control numbers • Control number sequence • Version of standards
- 38.
- 39. 39 Paper Vs. EDIDocument Cleveland ECRC [electronic address] ABC Company [electronic address] Envelope = Interchange ISA*05*0000000000*01*PASSWORD01*01* SENDERID ENTIFIC*01*ReceiveidentifI*950919*1503*U *00304* 123456789*1*T*|^ GS... ST... . . SE... GE... IEA*1*123456789^
- 40. 40 Paper Vs. EDIDocument Folder = Functional Group GS*PO*CECRC01*DISC*95091 9*1426* 0001*X*003050^ ST*850*1001 . . . SE*17*1001 GE*1*0001
- 41.
- 42. 42 ISA IEA GS GE ST SE ST*850*0001^ BEG*00*NE*4001**921231^ N1*VN*ABC Supplies^ N3*P.O.Box 180^ N4*Baltimore*MD*21239^ N1*ST*ClevelandECRC^ N3*2415 Woodland Avenue^ N4*Cleveland *OH* 44115^ PO1*1*2*DZ*8.00**VP*LP8X11^ CTT*1^ SE*11*0001 Transaction Set Transaction Set
- 43. 43 Transaction Set 850 Document= Transaction Set Document Paper Vs. EDI Document ST*850*0001^ BEG*00*NE*4001**921231^ N1*VN*ABC Supplies^ N3*P.O.Box 180^ N4*Baltimore*MD*21239^ N1*ST*Cleveland ECRC^ N3*2415 Woodland Avenue^ N4*Cleveland, OH 44115^ PO1*1*2*DZ*8.00**VP*LP8X11^ CTT*1^ SE*11*0001 Vendor: Date: Purchase Order # PURCHASE ORDER Ship To: Quantity Description Price Amount ABC Supplies P.O. Box 180 Baltimore, MD 21239 12/31/92 Cleveland ECRC 2415 Woodland Avenue Cleveland, OH 44115 4001 2Legal Pads LP8X11 $8.00/DZ$16.00
- 44. 44 Data Segment Vendor: Date: PurchaseOrder # PURCHASE ORDER Ship To: Quantity Description Price Amount 2 Legal Pads LP8X11 $8.00/DZ $16.00 PO1*1*2*DZ*8.00**VP*LP8X11^ Line Item = Data Segment
- 45. 45 Paper Vs. EDIDocument N1*VN*ABC Supplies^ 4001 Vendor: Date: Purchase Order # PURCHASE ORDER Ship To:ABC Supplies P.O. Box 180 Baltimore, MD 21239 12/31/92 Cleveland ECRC 2415 Woodland Avenue Cleveland, OH 44115 4001 Data Elements
- 46. 46 Paper Vs. EDIDocument N1*VN*ABC Supplies^ Code = Qualifier Separator = Element Delimiter Data Segment Delimiter
- 47.
- 48. 48 Summary – The paperbusiness document and its components can be compared with the EDI transaction set. – EDI enveloping can be compared functionally to postal envelopes. – EDI Software translates business documents into a standard format for transmission
- 49. 49 Thanks Muhammad Shahid Aslam AdvisorySoftware Engineer (Systems Limited)