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What if
- 1. What would happen if? Steven Conyers 1-347-599-0737 sconyers@cmitsolutions.com
- 2. What If? What if your computer crashes and you can’t access your customer information? What if you suddenly can’t access email? What if your files become infected with a nasty virus? What if you had a plan and support to take care of your systems so you can focus on your business?
- 3. Disasters That Can (And Do) Happen Data Loss Statistics Hardware – 44% - Hard drive failure – most common - Power surge from lightning storm Human Error – 32% - Accidental deletion of data - Disgruntled employee / salesperson moving to a new company - Hardware theft/Data theft Software – 14% - Data corruption due to program crash - Security patches causes software to stop functioning correctly Disaster – 3% - Natural disasters – fire, flood, earthquake, tornado CMIT Solutions, Inc. – Proprietary and Confidential
- 4. True Cost Of Data Loss National Stats: • US businesses lose over $12 billion annually due to data loss! 1 • It takes an average of 20 days and costs $18,000 to retype 20 megabytes of sales or accounting data 2 Personal Reality: • Lost orders, contacts, financials, calendars, emails, customers 1 2 and a lot of sleep! National Archives & Records, Washington D.C Source: 2001 Cost Of Downtime Survey Results
- 5. How Do Most Businesses Protect Their Data Today?
- 6. Common Backup Types Type Pros Cons Tape Drives • Handles Large Volumes • Manual Interaction • ‘Relatively’ Inexpensive • Need for multiple tapes • Complete Copy Possible • 42% Fail -worst rate for (bare-metal restore) recovery (source Microsoft) External Drives • Inexpensive • Small amounts of data • Good option for 1-3 person • Data not verified office • File copy only (bare-metal • Little technical expertise restore not possible) required • 7% failure rate (source Google) CMIT Solutions, Inc. – Proprietary and Confidential
- 7. Common Backup Types (cont.) Type Pros Cons Offsite Backup • Great for retrieval of one • Small amounts of data file at a time • Days to retrieve • Relatively Inexpensive • File copy only (bare-metal • Best for very small offices restore not possible) and remote users NAS Device • Ability to backup large • Investment in Hardware amounts of data • Not all devices check data • Good success rate for integrity restore • Technical expertise for • Complete Copy Possible install & maintenance (bare-metal restore) CMIT Solutions, Inc. – Proprietary and Confidential
- 8. Three Deadliest Data Mistakes 1. Infrequent Backup (no onsite AND offsite) 2. No Recovery Plan 3. No Plan for Business Continuity It’s not just about backing up, it’s about recovery and business continuity CMIT Solutions, Inc. – Proprietary and Confidential
- 9. Three Questions You Need To Ask: 1. How often do we back up and where? 2. How will we recover the data if we need it? 3. What’s our plan to keep the business running in the event of a data or systems loss? CMIT Solutions, Inc. – Proprietary and Confidential
- 10. What You Need to Look For Continuous Backups As often as every 15 min, on-site and off-site Fast Recovery Plan to be up in running in less than 24 hours. Virtualization Capability You should be able to continue doing business, even if your server is down CMIT Solutions, Inc. – Proprietary and Confidential
- 11. Example of a complete system: Guardian Onsite Network Attached Storage Device and Offsite Redundant Backups CMIT Solutions, Inc. – Proprietary and Confidential
- 12. What is Virtualization & Why You Might Need it? Virtualization CMIT Solutions, Inc. – Proprietary and Confidential
- 13. QUESTIONS? Steven Conyers 1-347-599-0737 sconyers@cmitsolutions.com
Editor's Notes
- Insert story # 2 here - a business that couldn’t run, they couldn’t get to their data, and owner whose life was a mess, The personal reality story about how someone’s life went off course at every level, they couldn’t run their business, they lost all their contacts etc, try to make it clear how it affected their personal life
- As you can see from this graphic, the “obvious” disasters that you normally would think about really are only a small percentage of the real disasters out there!
- Insert story # 2 here - a business that couldn’t run, they couldn’t get to their data, and owner whose life was a mess, The personal reality story about how someone’s life went off course at every level, they couldn’t run their business, they lost all their contacts etc, try to make it clear how it affected their personal life
- Tape DrivesPros:Can backup large amounts of dataHardware & Software is ‘relatively’ inexpensiveBackup process is automated with higher end systemsBare-metal restore may be possible with additional softwareCons:Manual interaction – user has to rotate tapesTechnical expertise required for install & maintenanceOne tape may not backup entire server as data grows/replace tapes regularlyVerifications frequently fail/ Worst success rate for recoveryCDs, DVDs , Basic External Drives & Thumb DrivesPros:InexpensiveLittle technical expertise requiredReasonable success rate for recovery of single data filesGood option for 1 – 3 person officeCons:Manual/Can only backup small amounts of dataData is not verified when backed upBare-Metal restore not practical / possibleMost people email won’t even fit on a CDBackup can take up to ½ hour, no one wants to wait another ½ hour at the end of the day
- Offsite Backup of Critical DataNormally just data not software takes days to retrieve - Example quick books, you don’t have anything until you get quick books back on computer, disk liscense number, etc. Pros:Relatively inexpensiveGreat for retrieval of one file at a timeBest for home users or very small officesCons:Not realistic for large amts of dataCould take days/weeks to retrieve/restore data Must install OS and software first before restoring data.Not appropriate for complex databases Network Attached Storage DeviceYou have someone to maintain it, 1,000 or more, and if something happened to it, still not protected, sprinkler system drowns it. Pros:No human interaction requiredCan backup very large amounts of dataBare-metal restore possibleGood success rate for restoreCons:Expensive investment in hardwareTechnical expertise required for install & maintenanceMay not have off-site capabilities or may take a long time for retreivalNot all devices have ability to check data integrityFor Nas Devices - Actually becomes cheaper than tape for very large amounts of data ( > 400 GB ).Downside is that this is purely a local solution and very difficult to store data offsite. One option is to combine the NAS with an Offsite backup solution.
- Won’t spend a ton of time, but this will show you the kind of system you need to get in place even if you don’t use us. Things that you need to look for People processes and hardware Actually becomes cheaper than tape for very large amounts of data ( > 400 GB )
- Example shown is an Exchange server with email has “gone down” The onsite NAS device can be “virtualized” to take over the duties of the failed server until it can be repaired or replaced. Something you should be asking yourself – How much would it cost my business to be without my server for (1) hours (2) days (3) weeks? How much value would you place on a product that could prevent downtime – and “keep your environment running” while repairs were made? A recent client’s server went down. . .a CPA firm,--- in the middle of tax season. Within 15 minutes, CMIT was able to virutalize the server and the firm continued working while the server was repaired. (Took a day to get a replacement hard drive for the server) Needless to say, the CPA firm was more than thrilled with their decision to go with Guardian.Three servers, nas device backing up all three, the server with email is down, but the nas device simply takes over the duties of the server, while we fix the server, it takes a few minutes to virtualize it, this is revolutionary because in the past only large businesses, like chase bank, meryl lynch, people with more than 250 companies had this, it’s revolutionary, and affordable. The bigger on right represents, the nas in the middle, we can tell it remotely to take over the duties of the server, we are already doing it and companies are just amazed, No smal business had the ability to have double coverage before, on site, off site and capabilility to virtualize f something happen, Work in guardian name